Treasurer's Assistant - Payroll

Upper Valley Career Center; Piqua (OH); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Tuition reimbursement

Retirement plan

Job summary

Upper Valley Career Center in the Administration Building is seeking a dedicated Treasurer Assistant – Payroll to handle payroll processing, benefits administration, and related Treasurer’s office support.

The role involves calculating wages, verifying time sheets, preparing W-2s, and submitting payroll reports and tax payments. This position operates on a 260-day contract with competitive district benefits.

Qualifications

• Minimum of high school diploma is required.
• Five years or greater experience in processing payroll is preferred.
• Post-secondary business school training or equivalent accountancy work experience is desirable.
• Able to pass a BCI/FBI background check and maintain confidentiality.

Responsibilities

• Processing payroll and verifying time sheets
• Calculating gross wages and reconciling payroll records
• Distributing paychecks or deposit confirmations as directed
• Preparing wage change notices and maintaining accurate salary placement records
• Managing payroll deduction forms and tracking leave balances (medical, disability, vacation)
• Ensuring timely submission of payroll reports and tax payments
• Preparing W-2 forms and maintaining periodic payroll reports (weekly, monthly, quarterly, annual)
• Assisting with data analysis and audits; balancing ledgers and reconciling statements
• Processing employee terminations, retirements, and benefits-related paperwork
• Handling employment verification requests and supporting workers' compensation and unemployment filings

Skills

Payroll processing

Time sheets

W-2 forms

eFinancePlus

Education

High school diploma

Business school training

Tools

eFinancePlus

Job description

Open Position: TREASURER’S ASSISTANT - PAYROLL

Location: Administration Building

Employment Begins: As Soon as Possible

Application Deadline: May 14, 2025

General Job Description:

Upper Valley Career Center is seeking a dedicated and detail-oriented Treasurer Assistant – Payroll to join our team. This role is responsible for the processing of employee payroll and benefits, providing essential support of the Treasurer office.

Responsibilities:

Duties include, but are not limited to the following:

• Processing payroll and verifying time sheets


• Calculating gross wages and reconciling payroll records


• Distributing paychecks or deposit confirmations as directed


• Preparing wage change notices and maintaining accurate salary placement records


• Managing payroll deduction forms and tracking leave balances (medical, disability, vacation, etc.)


• Ensuring timely submission of payroll reports and tax payments


• Preparing W-2 forms and maintaining periodic payroll reports (weekly, monthly, quarterly, annual)


• Assisting with data analysis and audits; balancing ledgers and reconciling statements


• Processing employee terminations, retirements, and benefits-related paperwork


• Handling employment verification requests and supporting workers' compensation and unemployment filings

Qualifications:

• Minimum of high school diploma is required


• Five years or greater experience in processing payroll is preferred


• Post-secondary business school training or equivalent accountancy work experience is desirable


• Demonstrates aptitude in the use of software associated with governmental accounting procedures and automated data processing systems; expertise in eFinancePlus software is ideal


• Follows complex instructions and recognizes/corrects errors independently


• Proficient in spelling, proofreading, and the correct use of grammar. Speaks clearly using proper grammar.


• Displays flexibility, reliability, self-discipline, and a willingness to take on challenging task


• Embodies high ethical standards and integrity. Accepts responsibility for decisions and conduct.


• Respects privacy and maintains the confidentiality of privileged/sensitive information


• Prepares timely paperwork. Collects, formats, and edits information.


• Exhibits effective organization, time-management, and resourceful problem-solving skills


• Interacts confidently with others and displays a strong customer service focus


• Meets all mandated health screening requirements


• Maintains a record free of criminal violations that would prohibit public school employment. Able to successfully pass a BCI/FBI background check.


• Maintains compliance with drug-free workplace rules, Board policies, and other applicable procedures/guidelines

Salary:

Appropriate placement on the District Office Professionals Salary Schedule to be determined by education and experience. Salary willrange from $44,997.00 ( Class II, Step 0) to $55,900.00 (Class II, Step 5). Base contract is 260 Days. Minimum workday is 8 hours perday exclusive of a lunch break . One-year contract with opportunity for renewal.

Other Benefits:

School Employees Retirement System, Worker’s Compensation, paid sick/personal leave, partial tuition reimbursement, and tax-sheltered retirement contributions. Medical, dental, vision, and life insurance offered. Some benefits are a shared cost between the employee and the Board of Education.

Performance Evaluation:

Job performance is evaluated according to policy provisions and contractual agreements adopted by the Upper Valley Career Center.

This job posting description identifies general responsibilities and is not intended to be a complete list of all duties performed. The information contained in this document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes, and unforeseen events.