Payroll & Benefits Specialist

Halo Investing; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work (3 days in office)

Competitive base salary $55,000–$65,0,

Comprehensive benefits (medical, etc.)

Flexible PTO

401k program

Parental leave

On-site gym and social events

Job summary

Halo Investing in Chicago is seeking a Payroll and Benefits Specialist to join our HR team in a hybrid role (3 days in the office). You will own payroll processing in ADP Workforce Now and administer benefits for ~100 employees, guiding managers and staff on program choices and enrollment.

The ideal candidate has 1–2 years of payroll/benefits experience, strong attention to detail, and solid communication to support Halo’s culture. Competitive compensation and robust benefits are included.

Qualifications

• 1–2 years' experience handling payroll and employee benefits.
• Experience with payroll processes for salaried employees in ADP.
• Attention to detail and accuracy in data entry and record keeping.
• Strong interpersonal and communication skills to support employees.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Fully own Halo’s payroll processing in ADP, including ongoing payroll and year-end processes.
• Administer employee benefit programs and manage annual benefits enrollment.
• Process benefit enrollments, changes and terminations in ADP HRIS and ensure accuracy in portals.
• Collaborate with external benefit partners to ensure program success.
• Proactively research changes in benefits market to offer competitive plans.
• Maintain accurate employee records in ADP HRIS/payroll system.
• Ensure ACA and other regulatory reporting accuracy.
• Handle payroll tax filings in coordination with state and federal agencies and Halo's accounting team.

Skills

Payroll processing

Benefits administration

Data accuracy

Employee support

Tools

ADP Workforce Now

Job description

Halo is looking for a Payroll and Benefits Specialist to join our HR team in Chicago. This hybrid (3 days/week in office) role is ideal for someone with ADP payroll experience who also has a passion for helping employees understand and utilize their benefits. You will play an important role in our HR function, managing benefits and payroll for ~100 employees, while also being a resource for employees and managers in support of Halo's culture.

Key Responsibilities:

• Fully own Halo’s payroll processing in ADP, both ongoing payroll and year-end processes. This includes regular payroll earnings for salaried employees, as well as commissions and discretionary earnings.
• Administer employee benefit programs, including health insurance, and other statutory and voluntary benefits. Manage annual benefits enrollment.
• Process benefit enrollments, changes, and terminations in HRIS system (ADP) and ensure accuracy in provider portals.
• Collaborate with external benefit partners to ensure ongoing success in our programs.
• Proactively research changes in the external benefits and wellness market to ensure Halo provides competitive plans.
• Maintain accurate employee records in Halo’s HRIS/payroll system (ADP).
• Ensure ACA and other regulatory reporting is accurate.
• Handle payroll tax filings, coordinating with state and federal agencies and Halo's accounting team as needed.

Qualifications

• The ideal candidate will have at least 1-2 years' experience handling payroll and employee benefits
• Experience with payroll processes and procedures, with prior experience managing payroll for a salaried population in ADP Workforce Now
• Outstanding attention to detail and accuracy in data entry and record keeping; able to analyze data and identify and resolve discrepancies
• Strong interpersonal and communication skills to effectively support employees
• Ability to prioritize tasks and meet deadlines, exercising appropriate judgment to elevate as needed

Halo's Benefits and Compensation:

This is a great opportunity to grow your career with a company that values and rewards its employees. Halo offers a competitive package of benefits and compensation that will make your work life both fulfilling and enjoyable! You will be working with a great team in a fun work environment.

• This is a hybrid role, working 3 days/week in our downtown Chicago office
• Competitive base salary of $55,000-$65,000, plus eligibility for annual discretionary bonus based on personal and business objectives. (Please note: Salary data is a general guideline; Halo’s salaries are based on candidate skills and experience.)
• Comprehensive benefits (medical, dental, vision, life/disability, etc.), with multiple voluntary benefits also available
• Flexible PTO policy
• 401k program to help build wealth for the future
• Paid parental leave to bond with your new addition
• Chicago-based employees have access to a company-paid, on-site gym, happy hours, and ad-hoc outings and activities like sports teams, volunteer events and more!

Halo Values Diversity and Inclusion. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristics protected by federal, state, or local laws, regulations, or ordinances. If you need assistance or accommodation due to disability or special need when applying for a role or during our recruitment process, please contact us at: [e-mail].