Payroll & Benefits Specialist

Halo Investing, Inc; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work

Discretionary bonus

Flexible PTO

401k

Parental leave

On-site gym

Team social events

Job summary

Halo Investing, Inc. in Chicago is seeking a Payroll and Benefits Specialist to join our HR team. This hybrid role (3 days in the office) focuses on payroll processing in ADP, administering health insurance, 401(k), and other benefits for about 100 employees.

You will maintain HRIS records, ensure ACA reporting, support onboarding, and partner with benefits providers to keep plans competitive while contributing to Halo's culture and employee experience.

Qualifications

• 1-2 years of payroll and benefits experience preferred.
• Experience with payroll processes and ADP Workforce Now.
• Strong attention to detail and data accuracy in recordkeeping.
• Excellent interpersonal and communication skills to support employees.

Responsibilities

• Fully own Halo’s payroll processing in ADP, including ongoing payroll and year-end processes.
• Administer health insurance, 401k, and other benefits; manage enrollments and changes.
• Maintain employee records in ADP and Halo HRIS; ensure accuracy in provider portals.
• Ensure ACA and other regulatory reporting accuracy; coordinate payroll taxes with agencies.

Skills

ADP Workforce Now

Payroll processing

Benefits administration

HRIS

Regulatory reporting

Attention to detail

Tools

ADP Workforce Now

Microsoft Excel

HRIS systems

Job description

Payroll and Benefits Specialist, Chicago (hybrid)

Halo is looking for a Payroll and Benefits Specialist to join our HR team in Chicago. This hybrid (3 days/week in office) opportunity is ideal for someone with ADP payroll experience who also has a passion for helping employees understand and utilize their benefits. You will play an important role in our HR function, managing benefits and payroll for ~100 employees, while also being a resource for employees and managers in support of Halo's culture.

Responsibilities

• Fully own Halo’s payroll processing in ADP, both ongoing payroll and year-end processes. This includes regular earnings for salaried employees, as well as commissions and discretionary earnings.
• Administer employee benefit programs, including health insurance, 401k plan, and other statutory and voluntary benefits.
• Process benefit enrollments, changes, and terminations in HRIS system (ADP) and ensure accuracy in provider portals. Manage annual benefits enrollment.
• Collaborate with external benefit partners to ensure ongoing success in our programs.
• Proactively research changes in the external benefits and wellness market to ensure Halo provides competitive plans.
• Fully own Halo’s payroll processing in ADP, both ongoing payroll and year-end processes
• Maintain accurate employee records in Halo’s HRIS/payroll system (ADP).
• Ensure ACA and other regulatory reporting is accurate.
• Handle payroll tax filings, coordinating with state and federal agencies and Halo's accounting team as needed.
• Support new employees through hire and onboarding process to ensure a successful start to their Halo journey.

Qualifications for the role:

• Theidealcandidatewillhaveatleast1-2years'experiencehandlingpayrollandemployeebenefits
• Experiencewithpayrollprocessesandprocedures,withpriorexperiencemanagingpayrollforasalariedpopulationinADPWorkforceNow
• Outstandingattentiontodetailandaccuracyindataentryandrecordkeeping;abletoanalyzedataandidentifyandresolvediscrepancies
• Stronginterpersonalandcommunicationskillstoeffectivelysupportemployees
• Ability to prioritize tasks and meet deadlines, exercising appropriate judgment to elevate as needed

Halo's Benefits and Compensation:

This is a great opportunity to grow your career with a company that values and rewards its employees. Halo offers a competitive package of benefits and compensation that will make your work life both fulfilling and enjoyable! You will be working with a great team in a fun work environment.

• This is a hybrid role, working 3 days/week in our downtown Chicago office
• Competitive base salary of $55,000-$65,000, plus eligibility for annual discretionary bonus based on personal and business objectives. (Please note: Salary data is a general guideline; Halo’s salaries are based on candidate skills and experience.)
• Flexible PTO policy
• 401k program to help build wealth for the future
• Paid parental leave to bond with your new addition
• Chicago-based employees have access to a company-paid, on-site gym, happy hours, and ad-hoc outings and activities like sports teams, volunteer events and more!

Halo values diversity, equity and inclusion. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristics protected by federal, state, or local laws, regulations, or ordinances. If you need assistance or accommodation due to disability or special need when applying for a role or during our recruitment process, please contact us at: [e-mail].