Payroll Specialist

First Staff Services; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

First Staff Services in Chicago, IL is seeking a Payroll Specialist for our hybrid downtown office. You will manage full-cycle payroll across multiple states, ensuring accuracy and compliance, and collaborate with Human Resources on related tasks.

The ideal candidate has 3–5 years of multi-state payroll experience, proficiency with ADP Workforce Now, and a college degree. Strong organizational, communication, and numerical skills are essential, along with discretion handling confidential

Qualifications

• 3–5 years of multi-state payroll experience.
• Experience with ADP Workforce Now preferred.
• College degree preferred.
• Excellent organizational and communication skills.
• Proficient in Word and Excel; ability to handle confidential information.

Responsibilities

• Administer full cycle multi-state payrolls; ensure accuracy.
• Audit entries to maintain compliance and data integrity.
• Assist HR with related responsibilities and activities.
• Resolve payroll discrepancies with ADP or HR staff as needed.
• Coordinate and administer Transit program; manage new hire/termination paperwork.

Skills

Multi-state payroll management

ADP Workforce Now

HR coordination

Communication skills

Organizational skills

Attention to detail

Confidentiality

Numerical aptitude

Education

Bachelor's degree or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

Payroll Specialist

Chicago Office (downtown) – Hybrid

Responsible for full cycle payroll administration, efficiently and effectively. Assist Human Resources with various HR related responsibilities and activities.

• Administer full cycle multi-state, semi-monthly and special payrolls. Conduct audit to ensure accuracy of entries.
• Collect, maintain and manage all current and future payroll changes and input change at appropriate time.
• Troubleshoot and resolve all payroll discrepancies; consult with ADP or HR staff as necessary to assist in the process.
• Research and implement required tax set up in ADP for new states in conjunction with completing and filing appropriate registration forms for the state’s Department of Revenue and Unemployment agencies.
• Research and provide the HR team with the appropriate employer poster requirements for each new state in which we enter.
• Manage all agency notices. Ensure the Company is compliant and that the appropriate taxes are being collected and disbursed by ADP as necessary.
• Maintain/file/scan all HR and payroll paperwork and files.
• Provide Finance with copies of semi-monthly statements and invoices upon receipt.
• Assist employees with payroll and I-pay Statement related questions.
• Complete employment verifications.
• Coordinate and administer Transit program. Assist with new hire and termination paperwork.

3-5 years+ of multi-state payroll experience required. ADP Workforce Now payroll software and Human Resources experience preferred. College degree in related field preferred. Excellent organizational skills with ability to handle multiple projects simultaneously. Must have excellent communication skills with a professional service-oriented demeanor and the ability to work with a wide variety of personalities. Word and Excel skills required. Must be very detail oriented and have the ability to handle and maintain confidential material. Must have good aptitude with numbers.

Company Description

Insurance compnay based in Chicago with great culture