Payroll & Benefits Coordinator

Lumesse; Miami (FL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with employer match

Life insurance

PTO 18 days

Holiday pay

Voluntary benefits (FSA, STD)

Job summary

The Swatch Group Ltd is seeking a Payroll & Benefits Coordinator to assist employees with enrollment, maintain HR records, and support payroll processing. This on-site role will partner with Payroll, Benefits and HR to ensure accurate data and timely transactions.

Based in Miami, FL, the coordinator will handle file maintenance, I-9 compliance, annual reports, and benefits communications while upholding privacy and regulatory standards.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to solve problems and manage multiple tasks.
• Proficiency in Microsoft Office; experience with payroll systems is a plus.
• Experience with HR, payroll or benefits administration is preferred.

Responsibilities

• Maintain employee files and benefits enrollment documentation.
• Assist payroll processing and gather data for audits.
• Create basic payroll reports and handle routine HR inquiries.
• Support Benefits Analyst with enrollment processing and communications.
• Ensure compliance with I-9, visa documentation and HR recordkeeping policies.

Skills

Verbal communication

Written communication

Organized

Detail-oriented

Problem solving

Education

High School Diploma

Tools

Microsoft Office

UKG Pro (Ultimate Software)

Job description

The Swatch Group Ltd is an international group active in the manufacture and sale of finished watches, jewelry, watch movements and components. Swatch Group supplies nearly all components required for the watches sold by its 16 watch and jewelry brands as well as by its two retail brands, Tourbillon and Hour Passion. The Group’s production companies also supply movements and components to third-party watchmakers.

Job Description

Payroll & Benefits Coordinator

The Payroll & Benefits Coordinator will be responsible for assisting employees with benefits enrollment paperwork, maintaining employee database and files, and assisting with payroll processing; including helping compile payroll data and documentation. The position will support Payroll, Benefits and HR as per specific tasks and will process transactions related to the three functions.

This is an on-site position in the Miami, Florida.

Primary Duties & Responsibilities

File Maintenance:

• Review new hires in HR/Payroll System, CEGID and Time & Attendance
• Audit New Hire folders to assure all forms are received and completed
• Assist employees with self-service and Time & Attendance access
• Maintain employment files in accordance with state and federal regulations
• File and maintain confidential personnel, benefits/medical documents and other HR records and purge documents as required under the HR recordkeeping policy
• Maintain and audit I-9 forms and keep updated Visa documentation
• Complete quarterly new hire, promotions and terminations report
• Complete annual EEO-1 report

Payroll:

• Assist in the gathering of documentation and data provided to external auditors
• Provide confidential administrative support to the HR department in areas related to general administration, reporting, payroll and compliance
• Review the benefit deduction changes per the “Payroll Task List- Handled by Benefits” for each payroll
• Create basic reports and research information in the payroll system as requested (Excel knowledge required)
• Assist with the approval of personal and direct deposit information employee self service requests, and assist employees with payroll related questions
• Assist employees with enrollment related questions and general benefits information
• Assist Benefits Analyst with processing of New Hire employee enrollments
• Work with Benefits Analyst on special projects related to the processing of Benefits
• Process changes in 401(k) enrollment (HRIS-Biweekly) and Transit Check Enrollment (Monthly)
• Review weekly Vendor File Transfer Files and make corrections as needed
• Assist with the distribution of Benefit related communications

Education & Experience Requirements

• High School Diploma required
• Minimum 2 years of work experience in a professional office environment is required
• Experience in HR administration, Payroll processing or Benefits administration is preferred
• Must have excellent verbal and written communication skills; strong interpersonal skills
• Must be organized, accurate, thorough, and able to monitor own work for quality
• Must be detail oriented and have problem solving skills
• Proficiency in all Microsoft Office applications including an intermediate level of Excel
• Experience with Ultimate Software (UKG Pro) a plus

Physical Requirements:

This is primarily a sedentary office position which requires the Payroll & Benefits Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.

The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.

• Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
• Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
• Company paid life insurance and Long Term Disability
• 18 days of PTO per year
• Special bucket of sick time per year extended paid time for medical, parental and military leave
• Holiday pay
• Voluntary FSA, STD, Accident/Hospital Indemnity insurance