Payroll & Benefits Coordinator

Swatch Group; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Life insurance

Paid time off 18 days

Job summary

Swatch Group is seeking a Payroll & Benefits Coordinator in Miami, FL to support payroll, benefits enrollment and HR administration. The role ensures accurate employee records, assists with payroll processing and compliance across state regulations.

Responsibilities include maintaining files, assisting with audits, and preparing routine HR reports. Ideal candidates will have 2+ years in a professional office setting with strong Excel skills and familiarity with UKG Pro.

Qualifications

• Must have High School Diploma and strong administrative experience.
• Minimum 2 years in office environment with HR/payroll/benefits exposure.
• Excellent verbal and written communication skills; detail oriented.
• Proficiency in Microsoft Office; Excel at an intermediate level.
• Experience with UKG Pro (Ultimate Software) is a plus.

Responsibilities

• Assist employees with benefits enrollment paperwork and questions.
• Maintain employee database and personnel files; ensure HIPAA/state compliance.
• Assist with payroll processing and data compilation for payroll runs.
• Support Payroll, Benefits and HR with ad-hoc tasks and reporting.
• Prepare quarterly/new hire/EEO-1 reports and other HR documentation.

Skills

Communication

Organization

Excel

HR Administration

Payroll processing

Education

High School Diploma

Tools

UKG Pro

Microsoft Excel

Job description

The Company

The Swatch Group Ltd is an international group active in the manufacture and sale of finished watches, jewelry, watch movements and components. Swatch Group supplies nearly all components required for the watches sold by its 16 watch and jewelry brands as well as by its two retail brands, Tourbillon and Hour Passion. The Group’s production companies also supply movements and components to third-party watchmakers.

The Company

The Swatch Group Ltd is an international group active in the manufacture and sale of finished watches, jewelry, watch movements and components. Swatch Group supplies nearly all components required for the watches sold by its 16 watch and jewelry brands as well as by its two retail brands, Tourbillon and Hour Passion. The Group’s production companies also supply movements and components to third-party watchmakers.

Job Description

Payroll & Benefits Coordinator

The Payroll & Benefits Coordinator will be responsible for assisting employees with benefits enrollment paperwork, maintaining employee database and files, and assisting with payroll processing; including helping compile payroll data and documentation. The position will support Payroll, Benefits and HR as per specific tasks and will process transactions related to the three functions.

This is an on-site position in the Miami, Florida.

Primary Duties & Responsibilities

File Maintenance

• Review new hires in HR/Payroll System, CEGID and Time & Attendance
• Audit New Hire folders to assure all forms are received and completed
• Assist employees with self-service and Time & Attendance access
• Maintain employment files in accordance with state and federal regulations
• File and maintain confidential personnel, benefits/medical documents and other HR records and purge documents as required under the HR recordkeeping policy
• Maintain and audit I‑9 forms and keep updated Visa documentation
• Complete quarterly new hire, promotions and terminations report
• Complete annual EEO‑1 report

Payroll

• Assist in the gathering of documentation and data provided to external auditors
• Provide confidential administrative support to the HR department in areas related to general administration, reporting, payroll and compliance
• Review the benefit deduction changes per the “Payroll Task List- Handled by Benefits” for each payroll
• Create basic reports and research information in the payroll system as requested (Excel knowledge required)
• Assist with the approval of personal and direct deposit information employee self service requests, and assist employees with payroll related questions

Benefits

• Assist employees with enrollment related questions and general benefits information
• Assist Benefits Analyst with processing of New Hire employee enrollments
• Work with Benefits Analyst on special projects related to the processing of Benefits
• Process changes in 401(k) enrollment (HRIS-Biweekly) and Transit Check Enrollment (Monthly)
• Review weekly Vendor File Transfer Files and make corrections as needed
• Assist with the distribution of Benefit related communications

Education & Experience Requirements

• High School Diploma required
• Minimum 2 years of work experience in a professional office environment is required
• Experience in HR administration, Payroll processing or Benefits administration is preferred
• Must have excellent verbal and written communication skills; strong interpersonal skills
• Must be organized, accurate, thorough, and able to monitor own work for quality
• Must be detail oriented and have problem solving skills
• Proficiency in all Microsoft Office applications including an intermediate level of Excel
• Experience with Ultimate Software (UKG Pro) a plus

Physical Requirements

This is primarily a sedentary office position which requires the Payroll & Benefits Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.

Benefits

• Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
• Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
• Company paid life insurance and Long Term Disability
• 18 days of PTO per year
• Special bucket of sick time per year extended paid time for medical, parental and military leave
• Holiday pay
• Voluntary FSA, STD, Accident/Hospital Indemnity insurance
• Employee product discount

The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.

For more information please see https://transparency-in-coverage.uhc.com/

#SGUSC

Job Location

800 Waterford Way, 33126 Miami FL, United States (Florida)

Company Address

The Swatch Group (U.S.) Inc. 800 Waterford Way Suite 1000 Miami, FL 33126 USA