Payroll- Benefit Administrator

Robinson Pipe Cleaning; Pittsburgh (Allegheny County); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO

401K

ESOP

Job summary

Robinson Pipe Cleaning is seeking a highly detailed Payroll / Benefit Administrator to join our team in Pittsburgh, PA. You will manage in-house payroll using on-site systems (Navision, Foundation, Sage) and administer benefits to ensure accuracy and regulatory compliance.

The ideal candidate will have hands-on payroll experience, knowledge of wage regulations, and a PA Notary credential or willingness to obtain it. This role requires discretion with sensitive data and timely tax filings.

Qualifications

• Hands-on payroll processing experience with in-house systems.
• Strong knowledge of federal, state, and local payroll regulations.
• Experience with benefits administration and compliance reporting.
• Attention to detail and data confidentiality.
• Notary certification in PA or willingness to become one.

Responsibilities

• Manage weekly, full-cycle payroll for all employees.
• Maintain personnel records, benefit elections, and deductions with accuracy.
• Ensure compliance with payroll regulations and timely tax filings.
• Process payroll deductions including taxes and garnishments.
• Handle payroll discrepancies promptly and confidentially.
• File Forms 941, 940, W-2, 1095; maintain wage reports.

Skills

Payroll processing

Regulatory compliance

Data privacy

PA Notary (required)

Education

4-year degree preferred

CPA is a plus

Tools

Navision

Foundation

Sage

LCP Tracker

Job description

Robinson Pipe Cleaning

About the Company

Robinson Pipe Cleaning Company (RPC) is a stable, privately-owned, contracting company that is part of the Carylon Corporation and has been in business, committed to protecting the environment since 1958. Our main operating facility is located in Pittsburgh, PA, and we also operate a satellite facility in Louisville, KY.

Job Details

Position: Payroll- Benefit Administrator

Location: Pittsburgh, PA

Hours: Monday-Friday

Pay: $70,000 - $90,000 annually

Benefits: Full (Health, Dental, Vision, PTO, 401K, ESOP)

Position Description

We are seeking a highly detail-oriented Payroll / Benefit Administrator to join our team. The ideal candidate will have hands-on experience managing in-house payroll processing using an on-site system (e.g., Navision, Foundation, Sage). This role is critical in ensuring accurate payroll execution, benefits administration, and compliance with all applicable regulations.

Essential Job Functions

• Manage weekly, full-cycle payroll processing for all employees.
• Maintain personnel records, benefit elections, and deduction information while ensuring data accuracy and confidentiality.
• Ensure compliance with all federal, state, and local payroll regulations.
• Calculate and process payroll deductions, including taxes, garnishments, and child support, and ensure timely payments.
• Handle payroll discrepancies promptly and accurately.
• File quarterly and annual payroll tax returns, including Forms 941, 940, W-2, and 1095.
• Administer benefits and support the new hire and termination processes.
• Maintain prevailing wage and certified payroll reports, including WH-347, LLC-25, OCIP, and CCIP tracking.
• Utilize or learn systems like LCP Tracker and file yearly FHWA-1391 reports.
• Maintain a strong understanding of payroll regulations, wage compliance, and benefits administration.
• Must be a PA Notary or willing to become one

Qualifications

• Proven experience with in-house payroll systems (e.g., Navision, Foundation, Sage).
• Strong knowledge of payroll principles, regulations, and compliance requirements.
• Familiarity with prevailing wage regulations and certified payroll reporting.
• High degree of accuracy, integrity, and attention to detail.
• Ability to meet strict deadlines and handle confidential information with discretion.
• Experience with LCP Tracker and benefits administration is a plus.
• PA Notary certification or willingness to obtain certification is required.

Education and Experience

• Degree from a 4-year college or university preferred
• 5+ years of experience in management accounting, financial reporting, and income tax filing
• Certified Public Accountant (CPA) a plus
• In-house payroll processing experience
• Previous Accounting experience in a construction or trades industry highly preferred

AA/EEO Statement

Carylon Corporation and its companies provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability and any other basis protected by federal, state or local laws.