Payroll Auditor

Colonialpayrollservices; Colonial Heights, Northern (VA, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Colonial Payroll Services is seeking a Payroll Auditor to serve as the final check in our payroll process, ensuring 100% accuracy before delivery to clients.

The ideal candidate is organized, analytical, and comfortable in a fast-paced, deadline-driven environment, with extensive experience in US payroll and multi-state regulations.

Qualifications

• 6+ years of proven payroll processing experience.
• Ability to analyze payroll data and generate reports.
• Understanding of multi-state payroll and wage withholding laws.
• Familiarity with US payroll regulations and tax rules.

Responsibilities

• Perform detailed audits of payrolls prior to final submission to ensure 100% accuracy.
• Review wages, taxes, deductions, and compliance across multiple payrolls.
• Identify discrepancies and collaborate with payroll specialists to resolve issues quickly.
• Perform and validate manual gross-to-net payroll calculations.
• Ensure payrolls comply with federal, state, and local regulations, including multi-state requirements.
• Identify trends, prevent errors, and suggest process improvements.
• Maintain strict confidentiality of employee and client information.
• Communicate payroll questions or discrepancies with internal teams and clients.
• Support reporting, reconciliation, and audit documentation as needed.

Skills

Detail oriented

Analytical thinking

Organizational skills

Self-motivated

Tools

Apex

SwipeClock

Job description

Colonial Payroll Services is seeking a highly detail-oriented and analytical Payroll Auditor to serve as the final checkpoint in our payroll process. In this role, you will review and validate payrolls prepared by our specialists, ensuring complete accuracy before payrolls are finalized and delivered to clients.

This position is critical to maintaining our high standards of accuracy, compliance, and client satisfaction. The ideal candidate is organized, proactive, and confident working in a fast-paced, deadline-driven environment.

Key Responsibilities

• Perform detailed audits of payrolls prior to final submission to ensure 100% accuracy
• Review wages, taxes, deductions, and compliance requirements across multiple payrolls
• Identify discrepancies and collaborate with payroll specialists to resolve issues quickly
• Perform and validate manual gross-to-net payroll calculations
• Ensure payrolls comply with federal, state, and local regulations, including multi-state requirements
• Take proactive steps to identify trends, prevent errors, and improve processes
• Maintain strict confidentiality when handling sensitive employee and client information
• Communicate effectively with internal teams and clients regarding payroll questions or discrepancies
• Support reporting, reconciliation, and audit documentation as needed

Hourly Wage:

$20 - $25 per hour

What We’re Looking For

• Ability to work independently with strong organization, attention to detail, and self-motivation
• Experience processing or supporting U.S. payroll, with working knowledge of payroll regulations, tax laws, and compliance requirements
• Ability to perform manual gross-to-net calculations and clearly explain pay results
• Familiarity with payroll systems (Apex and Swipeclock preferred)
• Excellent customer service skills with the ability to work effectively with clients and internal team members
• Positive, professional attitude with strong relationship-building skills
• Exceptional organizational and multitasking abilities; comfortable in a fast-paced, deadline-driven environment
• Ability to handle confidential or sensitive issues with discretion and sound judgment
• Strong written and verbal communication skills
• Ability to prioritize tasks, work under pressure, and remain flexible—including occasional overtime
• Strong knowledge of federal and state wage and tax laws, including multi-state payroll
• Understanding of wage withholding laws and calculations
• Desire to learn, grow, and contribute to a collaborative team environment
• Professional certifications such as FPC or CPP are strongly desired

Qualifications

• Minimum of 6+ years of proven payroll processing experience
• Experience analyzing payroll data and generating reports
• Understanding of basic HR processes and procedures
• Multi-state payroll experience preferred
• Strong knowledge of with wage withholding laws and calculations

Frequently Asked Questions

What is the application process for a position at Colonial Payroll Services?

After submitting your application through our online portal, our HR team will review your qualifications. If selected, you will be invited for an initial interview, followed by additional assessments and interviews if needed. We strive to keep candidates informed throughout the process.

What benefits does Colonial Payroll Services offer to employees?

Is remote or hybrid work available for positions at Colonial Payroll Services?

What qualities does Colonial Payroll Services look for in candidates?

How does Colonial Payroll Services support career growth?