Payroll Assistant (Contract-to-Hire)

Aerotek; Jacksonville (FL); On-site; USD 47,733,840 - 67,984,560; Full time

Job summary

A staffing and recruiting agency in Jacksonville, FL, seeks a Payroll Assistant for an entry-level position focused on time capture and expense management. The role requires strong customer service skills and a keen attention to detail. Candidates should have a minimum of 2 years in customer service and an associates degree or relevant experience. This full-time role offers $20.19/hour plus bonuses.

Qualifications

• 2+ years experience in a customer service-related position.
• Detail-oriented with the ability to prioritize and meet deadlines.
• Excellent written/oral communication and interpersonal skills.

Responsibilities

• Process and manage time capture and expense activities.
• Provide customer service and manage time adjustments.
• Validate payments against expense forms and client requirements.

Skills

Customer service

Data entry

Problem solving

Organizational skills

Critical thinking

Education

Associates degree or 2 years of related experience

BA/BS in Human Resources, Business, or Accounting

Job description

Overview

Aerotek has immediate openings for Payroll Assistants (Time & Expense Associates) in our Jacksonville, FL corporate office. This is a contract-to-hire position. ONSITE position. Employees must sit in our Jacksonville, FL corporate office.

Compensation

Compensation (Non-Negotiable): $20.19/hour (annualized at $42K/year) + monthly bonuses

Job Summary

The Time and Expense Operations / Payroll Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.

Key Responsibilities

Time processing and adjustments

• Provide world class customer service in every interaction to ensure a quality employee experience


• Perform collection of timecards and record of time data in the payroll system


• Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system


• Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards


• Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system


• Communicate with clients and contractors to obtain approved timecards and expense documents.


• Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders


• Manage and track personal time off (PTO),absence etc.; manage related documentation and system updates

Expense processing and adjustments

• Collect expense forms and record expense information into payroll system


• Track contractor expense reports and ensure accurate matching with claimable receipts


• Execute expense report adjustments in payroll system

Audit activities and issue resolution

• Support issue resolution with regards to the Time Capture and Expense (TCE) process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups


• Validate time & attendance against timesheet data and invoice where required


• Promptly escalate complex time and expense related inquiries and issues to TCE Supervisor for resolution


• Validate payment against expense forms, receipt back up and client & regulatory requirements.


• Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central


• Start , Finish entry and Data entry


• Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish.


• Audit New Starts report and partner with field office to confirm accuracy


• Process finishes according to state specific requirements to ensure compliance


• Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates


• Ability to prioritize, organize, problem solve and meet deadlines and goals


• Ability to communicate effectively and provide follow up


• Capability of working in a team oriented environment that is fair, open and honest


• Thorough knowledge of business policies and human resource practices


• Excellent written/oral communication and interpersonal skills


• Integrity and ability to maintain confidentiality and personal credibility


• Ability to tackle complex issues and develop innovative, practical solutions


• Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers


• Understanding how information impacts the operating company and how data will be used to support operating company decisions


• Action and detail oriented; able to prioritize while handling multiple tasks

Qualifications

• 2 + years' experience in a customer service related position


• Associates degree or two years of applicable experience in customer service


• BA/BS degree in Human Resources, Business, and Accounting preferred

Personal Attributes

• Natural team player


• Confidential and diplomatic


• Critical thinker


• Seeks growth and self-improvement


• Flexible


• Resilient/composed


• Self-aware


• Ability to prioritize, organize, problem solve and meet deadlines and goals


• Ability to communicate effectively and provide follow up


• Ability to build strong partnerships with all internal customers, both in their own office and from a distance


• Understanding how information impacts the operating company and how data will be used to support operating company decisions


• Action and detail oriented; able to prioritize while handling multiple tasks

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Staffing and Recruiting