HR/Payroll Administrator

Sauer Southeast; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Sauer Southeast is seeking an HR/Payroll Administrator in Jacksonville, FL. The role focuses on onboarding, payroll processing, and a wide range of HR functions to keep processes accurate, efficient, and responsive to employees.

The successful candidate will manage confidential information with discretion, build strong relationships, and balance multiple priorities while delivering exceptional service to staff and managers.

Qualifications

• Associate degree preferred in HR/Business Admin/Accounting/Finance or related field.
• 2–5 years payroll, HR administration or related experience.
• Experience with payroll processing and employee records maintenance.
• Multi-state and/or union payroll experience preferred.

Responsibilities

• Coordinate new hire onboarding and ensure documentation is complete.
• Enter and maintain employee data in HR, payroll, benefits systems.
• Process status changes, promotions, transfers, and terminations.
• Maintain personnel records and electronic files.
• Assist employees with HR and payroll questions.
• Support benefit enrollments and open enrollment activities.
• Assist with verifications, audits, reporting, and compliance tasks.
• Provide admin support for HR projects and training programs.
• Perform other payroll and HR duties as assigned.
• Process weekly and semi-monthly payrolls accurately and on time.
• Audit timecards, payroll records, deductions, and data for accuracy.
• Enter payroll information including tax elections and direct deposits.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Multitasking

Education

Associate degree in HR/Business Admin/Accounting/Finance

Tools

ADP Workforce Now

Spectrum

COINS

Microsoft 365 (Excel, Outlook, Word, Teams)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR/Payroll Administrator

Full Time Clerical Jacksonville, FL, US

3 days ago Requisition ID: 1031

About the Role

We're looking for a detail-oriented professional who takes pride in accurate work, enjoys supporting employees, and thrives in a role where no two days are exactly the same.

As our HR & Payroll Administrator, you'll support employee onboarding, payroll processing, and a variety of human resources functions. You'll play an important role in helping ensure our HR and payroll processes are accurate, efficient, and responsive to employee needs.

The ideal candidate enjoys balancing a variety of responsibilities, stays organized, catches the details others may miss, and takes pride in providing exceptional service to employees and managers. You'll be successful in this role if you're comfortable managing multiple priorities, handling confidential information with discretion, and building strong working relationships across the organization.

What You'll Do

Human Resources Administration

• Coordinate new hire onboarding activities and ensure required documentation is completed.
• Enter and maintain employee information within HR, payroll, benefits, and related systems.
• Process employee status changes, transfers, promotions, compensation changes, and terminations.
• Maintain employee personnel records and electronic files.
• Assist employees with HR and payroll related questions.
• Support benefit enrollments, qualifying life events, and open enrollment activities.
• Assist with employment verifications, audits, reporting, and compliance-related activities.
• Provide administrative support for HR projects, training programs, and department initiatives.
• Perform other payroll and HR duties as assigned.

Payroll Administration

• Process weekly and semi-monthly payrolls accurately and on time.
• Review and audit timecards, payroll records, deductions, and other payroll data for accuracy.
• Enter and maintain employee payroll information, including pay rate changes, tax elections, direct deposits, and deductions.
• Research and resolve payroll discrepancies and employee inquiries.
• Assist with payroll audits, reconciliations, reporting, and year-end payroll activities.
• Maintain union wage rates, fringe benefit rates, deductions, and other collectively bargained payroll requirements.
• Support compliance with federal, state, and local payroll regulations.
• Assist with payroll system maintenance and process improvements.

What Will Help You Succeed?

Successful candidates will bring a combination of the following skills, experience, and attributes:

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred.
• Two to five years of payroll, HR administration, or related experience preferred.
• Experience processing payroll and maintaining employee records.
• Multi-state and/or union payroll experience preferred.
• Experience with ADP Workforce Now, Spectrum, COINS, or similar HR/payroll systems preferred.
• Proficiency with Microsoft 365 applications, including Excel, Outlook, Word, and Teams.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities, meet deadlines, and handle confidential information with discretion.

About Us

We are a growing organization serving the construction and mechanical contracting industries, with operations across multiple locations and business units. Our HR and Payroll team plays an important role in supporting employees and helping the business operate effectively. We value responsiveness, accuracy, collaboration, and a practical approach to solving problems.