Payroll Assistant

Brown Medicine; United States; On-site; USD 51,975,000 - 85,676,000; Full time

Job summary

Brown University Health is seeking a payroll professional to support daily payroll operations. Under general supervision, you will process wage statements and respond to wage-related inquiries while maintaining strict confidentiality and accuracy.

The role emphasizes customer service, data integrity, and collaboration with the finance team in processing escheat and payroll-related tasks. Prior payroll experience is not required, but payroll knowledge is important.

Qualifications

• High school degree or equivalent is required.
• Payroll knowledge is required.
• Proficient in Microsoft Office (Windows, Outlook, Word, Excel, PowerPoint, Teams).
• Must be able to communicate effectively.
• Ability to multitask in a high-volume setting.
• No payroll experience required, although preferred.

Responsibilities

• Process wage statements for federal, state, and outside agencies within required standards and timeline.
• Provide requested employee wage information in response to subpoenas under supervisor guidance.
• Support payroll’s Employee Self Service application.
• Run audit reports for analysts and assist with auditing process as needed.
• Process various payments to outside agencies and customers.
• Coordinate with Brown University Health’s finance department the monthly processing of stale dated, and uncashed paychecks (escheat process).
• Maintain payroll files, purging files and coordinating file storage with external vendor.
• Communicate with new employees to ensure awareness of direct deposit and paperless program.

Skills

Customer service

Effective communication

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

SUMMARY: Under general direction of the manager of Payroll, performs a variety of payroll duties to support the activities of the department.Duties include customer service, preparation of confidential and sensitive correspondence, maintenance of records and files. Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Responsible for transaction, administrative and process activities in line with agreed service levels and department standard. Process wage statements for federal, state, and outside agencies within required standards and timeline. Under general supervision of manager, provide requested employee wage information in response to subpoenas. Support payroll’s Employee Self Service application. Review and approve W4s, direct deposit changes and employee deduction requests. Communicate directly with new employees to ensure they are aware of the direct deposit and paperless program. Run audit reports for analysts and assist with auditing process as needed. Process various payments, based on established schedule, to various outside agencies and customers. Coordinate with Brown University Health’s finance department the monthly processing of stale dated, and uncashed paychecks checks (escheat process). Maintain payroll files, purging files and coordinating file storage with external vendor. Work is performed under general supervision with some independent judgment exercised in determining work priorities and methods. Perform other related duties as required. MINIMUM QUALIFICATIONS: Basic Knowledge: High school degree or equivalent is required Payroll knowledge is required. Basic to Intermediate skills using Microsoft office suite including Windows, Outlook, Word, Excel, PowerPoint, and Teams. Must be able to process material of a sensitive and confidential nature. Must be able to communicate effectively. Ability to navigate through multiple computer applications. Ability to multi-task in a high-volume setting. Ability to maintain a positive attitude with a focus on the employee experience. Experience: No payroll experience required, although preferred Work environment andphysical requirements: Work is performed in a typical office environment requiring sitting, standing, and walking. Supervisory responsibility: None.

Pay Range:

$18.13-$29.90

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type:

M-F 8am-5pm

Work Shift:

Day

Daily Hours:** **

8 hours

Driving Required:

No