Payroll Assistant

LCS Lifespan Corporate Services d/b/a Brown University Health; United States; On-site; USD 25,000 - 41,000; Full time

Job summary

Brown University Health is seeking a Payroll Clerk to perform a variety of payroll duties under the general direction of the Payroll Manager, including customer service, confidential correspondence, and accurate maintenance of payroll records.

You will process wage statements, handle W-4s and direct deposit changes, respond to subpoenas, support Employee Self Service, and coordinate with the Finance department on escheat and payroll audits.

Qualifications

• High school diploma or equivalent.
• Payroll knowledge is required.
• Proficiency with the Microsoft Office suite.
• Ability to process confidential information.
• Strong written and verbal communication.
• Ability to navigate multiple computer apps.
• Ability to multi-task in a busy office.

Responsibilities

• Process wage statements for federal, state, and outside agencies within required standards and timeline.
• Respond to subpoenas with requested employee wage information.
• Support Payroll’s Employee Self Service application.
• Review and approve W4s, direct deposit changes, and employee deduction requests.
• Communicate with new employees about direct deposit and paperless program.
• Run audit reports for analysts and assist with auditing processes.
• Coordinate with finance on escheat and uncashed paychecks.
• Maintain payroll files and coordinate external vendor storage.

Skills

Payroll knowledge

MS Office

Communication

Confidential data handling

Multi-tasking

Education

High school diploma or equivalent

Tools

Windows

Outlook

Word

Excel

PowerPoint

Teams

Job description

SUMMARY

Under general direction of the manager of Payroll, performs a variety of payroll duties to support the activities of the department. Duties include customer service, preparation of confidential and sensitive correspondence, maintenance of records and files.

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

RESPONSIBILITIES

Responsible for transaction, administrative and process activities in line with agreed service levels and department standard.

Process wage statements for federal, state, and outside agencies within required standards and timeline.

Under general supervision of manager, provide requested employee wage information in response to subpoenas.

Support payroll’s Employee Self Service application.

Review and approve W4s, direct deposit changes and employee deduction requests.

Communicate directly with new employees to ensure they are aware of the direct deposit and paperless program.

Run audit reports for analysts and assist with auditing process as needed.

Process various payments, based on established schedule, to various outside agencies and customers.

Coordinate with Brown University Health’s finance department the monthly processing of stale dated, and uncashed paychecks checks (escheat process).

Maintain payroll files, purging files and coordinating file storage with external vendor.

Work is performed under general supervision with some independent judgment exercised in determining work priorities and methods.

Perform other related duties as required.

MINIMUM QUALIFICATIONS

Basic Knowledge: High school degree or equivalent is required Payroll knowledge is required.

Basic to Intermediate skills using Microsoft office suite including Windows, Outlook, Word, Excel, PowerPoint, and Teams.

Must be able to process material of a sensitive and confidential nature.

Must be able to communicate effectively.

Ability to navigate through multiple computer applications.

Ability to multi-task in a high-volume setting.

Ability to maintain a positive attitude with a focus on the employee experience.

Experience: No payroll experience required, although preferred

Work environment andphysical requirements: Work is performed in a typical office environment requiring sitting, standing, and walking. Supervisory responsibility: None.

Pay Range:

$18.13-$29.90

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type:

M-F 8am-5pm

Work Shift:

Day

Daily Hours:

8 hours

Driving Required:

No

Company Overview

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island.

Commitment to diversity

Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families.

Join us

Join us and help build a healthier future for our patients - and for yourself.