Payroll Assistant

Brown University Health; Town of Providence (NY); On-site; USD 25,000 - 41,000; Full time

Job summary

Brown University Health is seeking a Payroll Clerk to support the department under the manager of Payroll. You will process wage statements, manage confidential information, and support the Employee Self Service system.

Ideal candidates will have basic payroll knowledge and strong Microsoft Office skills, with a focus on accuracy and customer service in a busy office environment. Work hours are typically Monday to Friday, 8am–5pm, at Corporate Headquarters in Providence, RI.

Qualifications

• High school degree or equivalent required.
• Payroll knowledge is required.
• Basic to intermediate skills in the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Process wage statements for federal, state, and outside agencies within required standards.
• Provide requested employee wage information in response to subpoenas under supervision.
• Support payroll’s Employee Self Service application and audit reports as needed.
• Review and approve W4s, direct deposit changes, and deduction requests.
• Coordinate with finance on escheatment and maintain payroll files.

Skills

Payroll knowledge

Microsoft Office

Communication

Education

High school degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

SUMMARY

Under general direction of the manager of Payroll, performs a variety of payroll duties to support the activities of the department. Duties include customer service, preparation of confidential and sensitive correspondence, maintenance of records and files. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:Instill Trust and Value DifferencesPatient and Community Focus and Collaborate

RESPONSIBILITIES

Responsible for transaction, administrative and process activities in line with agreed service levels and department standard. Process wage statements for federal, state, and outside agencies within required standards and timeline. Under general supervision of manager, provide requested employee wage information in response to subpoenas. Support payroll’s Employee Self Service application. Review and approve W4s, direct deposit changes and employee deduction requests. Communicate directly with new employees to ensure they are aware of the direct deposit and paperless program. Run audit reports for analysts and assist with auditing process as needed. Process various payments, based on established schedule, to various outside agencies and customers. Coordinate with Brown University Health’s finance department the monthly processing of stale dated, and uncashed paychecks checks (escheat process). Maintain payroll files, purging files and coordinating file storage with external vendor. Work is performed under general supervision with some independent judgment exercised in determining work priorities and methods. Perform other related duties as required.

MINIMUM QUALIFICATIONS

Basic Knowledge:High school degree or equivalent is requiredPayroll knowledge is required.Basic to Intermediate skills using Microsoft office suite including Windows, Outlook, Word, Excel, PowerPoint, and Teams. Must be able to process material of a sensitive and confidential nature. Must be able to communicate effectively. Ability to navigate through multiple computer applications. Ability to multi-task in a high-volume setting. Ability to maintain a positive attitude with a focus on the employee experience. Experience:No payroll experience required, although preferredWork environment andphysical requirements:Work is performed in a typical office environment requiring sitting, standing, and walking. Supervisory responsibility:None.

Pay Range: $18.13-$29.90

EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type: M-F 8am-5pm

Work Shift: Day

Daily Hours: 8 hours

Driving Required: No