Payroll Assistant

Lifespan; Town of Providence (NY); On-site; USD 25,000 - 41,000; Full time

Job summary

Brown University Health is seeking a Payroll Specialist to support a busy payroll team in Providence, RI. You will handle wage statements, deductions, Direct deposits, and respond to subpoenas, while prioritizing accuracy and employee service.

The role emphasizes confidential handling, strong communication, and collaboration with the finance and HR teams. Typical hours are Monday through Friday, with a focus on timely processing and customer service.

Qualifications

• High school degree or equivalent required.
• Payroll knowledge required.
• Proficient with MS Office (Windows, Outlook, Word, Excel, PowerPoint, Teams).
• Ability to handle sensitive information and maintain confidentiality.
• Effective communication skills with employees.
• Ability to navigate multiple computer applications.
• Ability to multi-task in a high-volume setting.
• Maintain a positive attitude focusing on employee experience.

Responsibilities

• Process transactions, administrative and process activities per SLA.
• Prepare wage statements for federal, state, and agencies; respond to subpoenas with wage info.
• Support Employee Self Service; review W4s, direct deposit changes, deductions; assist onboarding.
• Run audit reports and assist with auditing processes as needed.
• Process payments to outside agencies and customers per schedule.
• Coordinate stale dated, uncashed paychecks with finance (escheat).
• Maintain payroll files and coordinate external vendor storage.
• Work under general supervision with some independent prioritization.

Skills

Payroll knowledge

Communication

Multi-tasking

Confidential handling

Education

High school degree or equivalent

Tools

Microsoft Office

Office suite proficiency

Job description

SUMMARY:

Under general direction of the manager of Payroll, performs a variety of payroll duties to support the activities of the department. Duties include customer service, preparation of confidential and sensitive correspondence, maintenance of records and files. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences. Patient and Community Focus and Collaborate.

RESPONSIBILITIES:

• Responsible for transaction, administrative and process activities in line with agreed service levels and department standard.
• Process wage statements for federal, state, and outside agencies within required standards and timeline. Under general supervision of manager, provide requested employee wage information in response to subpoenas.
• Support payroll's Employee Self Service application. Review and approve W4s, direct deposit changes and employee deduction requests. Communicate directly with new employees to ensure they are aware of the direct deposit and paperless program.
• Run audit reports for analysts and assist with auditing process as needed.
• Process various payments, based on established schedule, to various outside agencies and customers.
• Coordinate with Brown University Health's finance department the monthly processing of stale dated, and uncashed paychecks checks (escheat process).
• Maintain payroll files, purging files and coordinating file storage with external vendor.
• Work is performed under general supervision with some independent judgment exercised in determining work priorities and methods.
• Perform other related duties as required.

MINIMUM QUALIFICATIONS:

Basic Knowledge:

• High school degree or equivalent is required
• Payroll knowledge is required.
• Basic to Intermediate skills using Microsoft office suite including Windows, Outlook, Word, Excel, PowerPoint, and Teams.
• Must be able to process material of a sensitive and confidential nature.
• Must be able to communicate effectively.
• Ability to navigate through multiple computer applications.
• Ability to multi-task in a high-volume setting.
• Ability to maintain a positive attitude with a focus on the employee experience.

Experience:

No payroll experience required, although preferred

Work environment andphysical requirements:

Work is performed in a typical office environment requiring sitting, standing, and walking.

Supervisory responsibility:

None.

Pay Range:

$18.13-$29.90

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type:

M-F 8am-5pm

Work Shift:

Day

Daily Hours:

8 hours

Driving Required:

No