Payroll Administrator

Pelican Pub & Brewery; Woods (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Pelican Pub & Brewery is seeking a Payroll Coordinator to support the Payroll Benefits Administrator and HR/Payroll Manager. You will help with data entry, auditing payroll information, and keeping employee records accurate.

This role focuses on our bi-weekly payroll process and timely payroll-related tasks. The ideal candidate has strong attention to detail, excellent organizational skills, and proficiency with Excel and Outlook.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to handle confidential information with discretion.
• Strong communication and customer service skills.

Responsibilities

• Enter and maintain payroll data accurately and efficiently.
• Review timekeeping records for completeness and accuracy.
• Assist with payroll audits and verification prior to processing.
• Ensure payroll tasks and deadlines are met per schedules.
• Support benefits data entry and record maintenance.
• Assist HR/Payroll Manager with payroll reporting and admin tasks.
• Maintain confidential employee payroll records.
• Respond to payroll inquiries professionally.
• Assist with new hires, terminations, and status changes.
• Support payroll compliance with company policies and regulations.
• Provide admin support for payroll and HR projects as assigned.

Skills

Attention to detail

Organizational skills

Time management

Microsoft Excel

Microsoft Outlook

Confidential data handling

Communication skills

Education

High school diploma or equivalent

Associate's degree in business, accounting, HR, or related field

Tools

Microsoft Office Suite

Job description

Description

Position Summary

We are seeking a detail-oriented and organized Payroll Coordinator to support our Payroll Benefits Administrator and HR/Payroll Manager. This is an excellent opportunity for someone looking to build a career in payroll and human resources.

The Payroll Coordinator will assist with payroll processing, data entry, auditing payroll information for accuracy, and ensuring payroll-related tasks are completed on schedule. This position plays a key role in supporting our bi-weekly payroll process and maintaining accurate employee records.

Essential Duties and Responsibilities

• Enter and maintain payroll data accurately and efficiently.
• Review employee timekeeping records for completeness and accuracy.
• Assist with payroll audits and verification of payroll information prior to processing.
• Ensure payroll tasks and deadlines are completed according to established schedules.
• Support the Payroll Benefits Administrator with benefits-related data entry and record maintenance.
• Assist the HR/Payroll Manager with payroll reporting and administrative tasks.
• Maintain employee payroll records and confidential information.
• Respond to employee payroll inquiries in a professional manner.
• Assist with new hire, termination, and employee status change processing.
• Support payroll compliance with company policies and applicable regulations.
• Provide administrative support for payroll and HR projects as assigned.

Payroll Schedule Expectations

This position is heavily involved in our bi-weekly payroll process and is expected to be available and focused on payroll-related responsibilities during:

• Payroll Mondays (payroll review, auditing, and processing support)
• Payday Fridays (final verification, reporting, employee support, and issue resolution)

Requirements

Qualifications:

Required

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to handle confidential information with discretion.
• Strong communication and customer service skills.

Preferred

• Previous administrative, accounting, HR, or payroll experience.
• Experience with payroll systems or HRIS software.
• Associate's degree in business, accounting, human resources, or related field.