Payroll Assistant

Beacon Hill Staffing Group, LLC; Los Angeles (CA); On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Payroll Assistant on a contract basis to support the payroll team with high-volume ticket resolution, data entry, and new-hire setups. The role focuses on payroll administration and transactional support to ensure smooth day-to-day operations.

Key duties include handling ServiceNow payroll cases, processing requests, and preparing Workday EIB templates for earnings and deductions. Prior experience with Workday and HRIS systems is preferred.

Qualifications

• 1–3 years of payroll, HR operations, shared services, or related administrative experience.
• Experience in a fast-paced, high-volume environment.
• Familiarity with Workday, EIB processing, ServiceNow, or similar HRIS and case management systems preferred.

Responsibilities

• Manage and respond to payroll-related cases through ServiceNow, escalating issues as appropriate.
• Review and process payroll-related requests, transactions, and employee inquiries.
• Prepare and maintain Workday EIB templates for payroll processing, including ad hoc earnings, deductions, and adjustments.
• Support new hire payroll setup, including verification of tax forms, employee information, and direct deposit details.
• Follow up directly with employees regarding missing payroll information and outstanding items.
• Conduct outreach and resolve direct deposit exceptions, including ACH returns and NOC transactions.
• Coordinate with Benefits teams to collect supporting documentation for retroactive adjustments and payroll impacts.
• Support payroll activities related to employee status changes, LOA, and return-to-work processes.
• Escalate urgent Payroll Change Notices (PCNs), including final pay, off-cycle payments, and other time-sensitive payroll transactions.
• Assist with payroll reconciliations, reporting, audit support, and documentation gathering.
• Maintain accurate payroll records and ensure compliance with established payroll procedures.

Skills

Payroll operations

Data entry

Communication

Organizational skills

Tools

Workday

EIB processing

ServiceNow

HRIS

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Overview

Our client, a leading independent global investment bank, is seeking a Payroll Assistant to provide immediate operational support for its payroll team on a contract basis. This contractor role is focused on high-volume ticket resolution, data entry, new-hire setups, payroll administration, and transactional support to ensure seamless day-to-day payroll operations.

Key Responsibilities

• Manage and respond to payroll-related cases through ServiceNow, escalating issues as appropriate.
• Review and process payroll-related requests, transactions, and employee inquiries.
• Prepare and maintain Workday EIB templates for payroll processing, including ad hoc earnings, deductions, and adjustments.
• Support new hire payroll setup, including verification of tax forms, employee information, and direct deposit details.
• Follow up directly with employees regarding missing payroll information and outstanding items.
• Conduct outreach and resolve direct deposit exceptions, including ACH returns and Notification of Change (NOC) transactions.
• Coordinate with Benefits teams to collect supporting documentation for retroactive adjustments and payroll impacts.
• Support payroll activities related to employee status changes, leave of absence (LOA), and return-to-work processes.
• Escalate urgent Payroll Change Notices (PCNs), including final pay, off-cycle payments, and other time-sensitive payroll transactions.
• Assist with payroll reconciliations, reporting, audit support, and documentation gathering.
• Maintain accurate payroll records and ensure compliance with established payroll procedures.

Qualifications

• 1-3 years of payroll, HR operations, shared services, or related administrative experience.
• Experience working in a fast-paced, high-volume environment.
• Familiarity with Workday, EIB processing, ServiceNow, or similar HRIS and case management systems preferred.
• Proficiency in Microsoft Excel, including filtering, formatting, and basic lookup functions.
• Strong attention to detail and ability to handle confidential employee information.
• Excellent organizational, communication, and follow-up skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future