Payroll & AP Specialist: Multi-Entity, High-Volume

PrideStaff Financial; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

PrideStaff Financial is partnering with a premiere manufacturing company in Sacramento to hire a Payroll and Accounts Payable Specialist. The role ensures accurate, timely, and compliant payroll and payables processing in a multi-entity, high-volume environment.

You will handle multi-state payroll for hourly, salaried, and contracted staff, maintain records, and support closing activities. The position offers growth opportunities and the chance to contribute to a growing organization.

Qualifications

• 3+ years of multi-state payroll experience.
• 3+ years of full-cycle accounts payable experience.
• Proficient with payroll systems such as ADP, Paychex, Paylocity, UKG.
• Excellent accuracy and strong organizational skills.
• Ability to collaborate effectively across departments.
• Experience handling confidential information with discretion.

Responsibilities

• Process multi-state weekly/bi-weekly payroll for hourly, salaried, and contracted staff.
• Maintain employee records ensuring compliance with federal, state, and local regulations.
• Manage payroll lifecycle changes including new hires, terminations, and benefit adjustments.
• Reconcile payroll reports for month/quarter/year-end, W-2 prep, and internal audits.
• Resolve employee payroll inquiries with timely, professional support.
• Code and process vendor invoices; perform 3-way matching (POs, receipts, invoices).
• Manage weekly payment runs via check, ACH, and wire transfers.
• Reconcile accounts payable to the general ledger and assist with closing activities.

Skills

Strong communication skills

Attention to detail

Team collaboration

Analytical & problem‑solving

Discretion with confidential info

Integrity & continuous improvement

Multi-entity/high-volume experience

Deadline-driven

Education

High School Diploma or Equivalent

Tools

ADP

Paychex

Paylocity

UKG

Job description

PrideStaff Financial is partnering with a premiere manufacturing company in Sacramento to hire a Payroll and Accounts Payable Specialist. The role ensures accurate, timely, and compliant payroll and payables processing in a multi-entity, high-volume environment.

You will handle multi-state payroll for hourly, salaried, and contracted staff, maintain records, and support closing activities. The position offers growth opportunities and the chance to contribute to a growing organization.