Payroll and Tax Analyst

3M HEALTHCARE; Westbrook (ME); On-site; USD 76,500 - 93,500; Full time

Benefits offered by this job

Health, Dental, Vision benefits

Day‑One 5% 401k matching

Employee stock program

Foundation donation matching

Job summary

IDEXX ensures accurate payroll processing and tax compliance across federal, state, and local regulations. The role involves audits, policy development, and collaboration with HR tech and vendors to drive efficiency.

The ideal candidate has 5+ years in payroll, strong Workday skills, and a Bachelor’s in HR/Accounting/Finance. Westbrook, ME onsite with a comprehensive benefits package awaits.

Qualifications

• 5+ years of experience in payroll processing and tax compliance.
• Knowledge of federal, state, and local payroll tax regulations.
• Bachelor’s degree in HR, Accounting, Finance, or related field.
• Proficiency in Workday and familiarity with other payroll systems (e.g., ADP).
• Strong Excel skills (Pivot Tables, VLOOKUPs).
• Ability to handle confidential information with discretion.
• Ability to work independently and in a high-volume environment.

Responsibilities

• Perform regular internal payroll audits to verify data accuracy and policy compliance.
• Maintain knowledge of payroll regulations and ensure compliance.
• Interpret tax codes and respond to changes in tax law.
• Review payroll tax processes and look for automation opportunities.
• Assist in developing and implementing payroll policies and procedures.
• Coordinate changes with HR tech team and external vendors.
• Collaborate with internal stakeholders on enterprise projects.
• Research and resolve complex tax issues with vendors.

Skills

Payroll processing

Tax compliance

Attention to detail

Communication skills

Teamwork

Discretion with confidential info

Workday proficiency

Education

Bachelor's degree in HR/Accounting/Finance

Tools

Workday

ADP

Experian/CIC+

Job description

What You Will Be Doing:

• Perform regular internal payroll audits to verify the accuracy of payroll data and adherence to company policies and legal requirements.
• Maintain up-to-date knowledge of federal, state, and local payroll and payroll tax regulations and ensure compliance.
• Research, understand, and interpret existing or revised tax codes, laws, or forms and suggest responses to changes in tax law, regulations, and guidelines.
• Continuously review payroll tax processes to identify opportunities for improvement and automation to ensure efficient and compliant tax handling.
• Assist in review, development and implementation of changes or new payroll policies and procedures leading to best practices and solutions.
• Coordinate the implementation of necessary changes with the internal HR technology team and external vendors.
• Collaborate with various internal stakeholders and departments on enterprise projects.
• Work with vendors to research and resolve complex tax issues or discrepancies.
• Offer guidance and direction on tax topics to the immediate team members or broader HR department.
• Assist with tax agency audits.
• Reconcile quarterly and annual tax filings, including W-2 data.
• Be responsible for reconciling various General Ledger accounts assigned to the Payroll team.

What You Need To Succeed:

• 5+ years of experience in payroll processing and tax compliance.
• Strong understanding of federal, state, and local payroll tax regulations (Canadian payroll tax regulation knowledge is a plus).
• Bachelor’s degree in HR, Accounting, Finance, or a related field.
• Proficiency in using Workday as a payroll system (experience with other systems, such as ADP, Experian/CIC+ or similar platforms is a plus).
• Proficiency in Excel (Pivot Tables, VLOOKUPs, and other formulas).
• Strong attention to detail; customer service, problem-solving, organizational, interpersonal, verbal, and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently and as part of a team in a high-volume environment.
• Ability to work under tight deadlines while maintaining accuracy.
• Certifications such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) are a plus.

What You Can Expect From Us:

• Base salary of $85k+ based on experience.
• Opportunity for an annual bonus.
• Health, Dental, Vision benefits.
• Day‑One 5% matching 401k.
• Additional benefits including financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and more.

Location Requirement: This role is based onsite at our Westbrook, ME headquarters Monday through Thursday, with flexibility to work from home on Fridays.

IDEXX is an equal‑opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.