Payroll Analyst

Dexian; Santa Clara (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Dexian in Santa Clara, CA is seeking a Payroll Analyst to join our payroll team. The role handles payroll functions for North America, ensuring timely and accurate processing and compliance with regulations.

You will support internal controls, audits, and data interfaces with vendors and benefit plans, while delivering responsive customer service through our ticketing system.

Qualifications

• Education or equivalent experience; higher education preferred.
• Solid knowledge of US and Canada local taxation and employment regulations.
• Senior-level payroll technical skills in processing, reporting, reconciliations, and SOX controls.
• Experience preparing input for payroll vendors and data interfaces.

Responsibilities

• Perform payroll duties including time and attendance records and US/Canada payroll processing.
• Oversee benefits programs such as Deferred Compensation and ESPP.
• Provide customer service via the ticketing system for payroll inquiries.
• Prepare input for payroll vendors and ensure data uploads between systems.
• Assist with multi-state payroll tax filings and regulatory compliance.
• Support SOX/internal audit requests related to payroll.

Job description

Position Summary

• We are seeking a Payroll Analyst to join our organization's payroll team.
• The ideal candidate will handle various payroll functions, ensuring timely and accurate processing for North America, while supporting compliance with relevant regulations and internal controls.
• This role offers an opportunity to work within a structured environment, supporting internal and external payroll activities and participating in audit processes.

Key Responsibilities

• Perform payroll duties including managing time and attendance records, processing payroll for the US and Canadian regions, and overseeing benefits programs such as Deferred Compensation and Employee Stock Purchase Plans (ESPP).
• Provide customer service and support using the organization's ticketing system, including troubleshooting and responding to payroll inquiries.
• Support the payroll process by preparing input for payroll vendors and ensuring seamless data uploads and interfaces between payroll systems and third-party providers.
• Assist with multi-state taxation support, payroll tax filings, and compliance with government regulations.
• Support internal and external audit requests related to payroll, including SOX and internal audit procedures.
• Collaborate with external departments to ensure proper processing of external payroll items, such as onboarding/offboarding, benefits, commissions, stock, and compensation.
• Backup payroll support responsibilities for the payroll team as needed.

Required Qualifications

• Education or equivalent relevant experience; higher education credentials are preferred.
• Solid knowledge of local taxation and employment regulations in the US and Canada.
• Demonstrated senior-level payroll technical skills across areas including payroll processing, reporting, account reconciliations, stock reporting, and SOX controls.
• Experience preparing input for payroll vendors and supporting payroll data interfaces.
• Proficiency with payroll platforms and related systems and banking platforms.
• Ability to process payroll accurately and timely for the Americas, ensuring compliance with US GAAP, government regulations, and SOX.
• Experience with payroll systems such as ADP Vantage US, ADP Workforce Now (WFN) Canada, and familiarity with 401(k), ESPP, and equity plans.

Preferred Qualifications

• Experience with payroll processing for multi-state taxation and compliance with payroll tax requirements.
• Ability to support audit processes from SOX and internal audit teams.
• Proficiency in preparing and supporting various external payroll activities, including onboarding, offboarding, and expense processing.
• Knowledge of compliance standards and internal governance frameworks related to payroll.

Why This Opportunity May Be Appealing

• Join a dynamic organization that values structured problem-solving and compliance.
• Opportunity to develop expertise in global payroll systems and regulatory requirements.
• Work collaboratively within a supportive team environment that emphasizes accuracy and compliance.
• Play a vital role in maintaining the integrity and efficiency of payroll operations across regions.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting‑edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory‑changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.