Payroll and Special Projects Coordinator

Hospitality House, San Francisco; San Francisco (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Hospitality House in San Francisco seeks a Payroll and Special Projects Coordinator to support payroll operations and coordinate across the agency's programs. The role reports to the finance and administrative teams and helps ensure accurate, timely payroll processing.

Responsibilities include supervising the Data Entry Specialist, assisting with agency events, representing the agency at external meetings, and supporting a time-limited project to expand the database and train staff on the

Qualifications

• High school diploma or GED required; bachelor’s degree preferred or equivalent professional experience.
• Maintain confidentiality and exercise good judgment.
• Gather and analyze information skillfully.
• Experience with payroll; Paycom knowledge preferred.
• Proficient in Microsoft Office and Google Suite; Salesforce preferred.
• Produce and analyze reports; write business correspondence.
• Communicate effectively with managers and staff.
• Read and apply language from contracts/policies.
• Strong analytical, critical thinking, and problem-solving skills.
• English reading/writing and speaking abilities.
• Reliable, organized, detail-oriented, able to multi-task.
• Experience with poverty/homelessness populations; nonprofit preferred.
• Ability to work independently or in a team.

Responsibilities

• Manage payroll and related administrative tasks.
• Supervise the Data Entry Specialist.
• Assist with agency-wide events and celebrations.
• Represent the agency at external meetings as needed.
• Coordinate with leadership team as requested.
• Support a time-limited special project through June 30, 2028.

Skills

Payroll processing

Data analysis

Confidentiality

Multitasking

English communication

Teamwork

Time management

Presenting

Education

High school diploma/GED

Bachelor's degree preferred

2+ years related experience

Tools

Paycom

Microsoft Office

Google Suite

Salesforce

Job description

Founded in 1967, Central City Hospitality House is a progressive, community-based organization located in San Francisco’s Tenderloin neighborhood that provides opportunities and resources for personal growth and self-determination to homeless people and neighborhood residents. Our mission is to build community strength by advocating policies and rendering services which foster self-sufficiency and cultural enrichment. We use a peer-based approach and encourage participation from our constituents on various levels of decision-making and service-delivery.

Hospitality House has six integrated programs at four locations in our core neighborhoods. The Tenderloin Self-Help Center and Sixth Street Self-Help Center are two behavioral health-based community centers that provide emergency and support services, benefits advocacy, housing referrals and access to individual therapy using a low-threshold, peer-based, self-help model. Together, these centers reach thousands of community residents every year. The Shelter Program is a small men’s congregate emergency shelter that provides one-on-one case management and advocacy, daily meals, and wellness support for up to 22 men each night. The Community Arts Program is the City’s only free fine arts studio for low-income artists offering skills workshops for artists to hone their talents, open studio hours, ceramics, silk-screening, and other classes, with gallery & exhibition space for artists to sell their work – and keep 100% of the proceeds.The Community Building Program includes weekly support groups, volunteer opportunities, civic engagement activities, and the Healing, Organizing & Leadership Development Program, featuring trauma-informed healing and activism for community residents.The Employment Program offers job readiness and barrier removal services, job training resources, and vocational assessment, and job fairs and placement assistance through two neighborhood-based resource centers.

DESCRIPTION:

The Payroll and Special Projects Coordinator provides support and coordination across the agency's programs, helping to enhance the health, safety, and overall functioning of program operations. This role represents the agency in a manner consistent with its philosophy and ethical standards, and serves as a member of the finance and administrative teams.

Key Responsibilities

The Payroll and Special Projects Coordinator manages all aspects of payroll and related administrative tasks. Supervises the Data Entry Specialist and ensures that agency database entries are accurate and timely. As part of the administrative team, the Coordinator also assists with agency-wide events and celebrations, represents the agency at external meetings as needed, and coordinates with other members of the leadership team as requested.

Special Projects

This is a time-limited special project through June 30, 2028, with possible extension depending on funding availability. This role supports the expansion of the agency's database to track new categories of information, and provides training and ongoing support to staff and leadership team on the updated system.

QUALIFICATIONS:

• High school diploma/GED required. Bachelor's degree is preferred; equivalent professional experience (minimum 2 years in a related field) may substitute for college degree.
• Must display good judgment and the ability to maintain confidentiality.
• Able to gather and analyze information skillfully.
• Demonstrated ability to process payroll; knowledge of Paycom software preferred.
• Comprehensive working knowledge of multiple software applications, including Microsoft Office and Google Suite; experience with Salesforce strongly preferred.
• Ability to produce and analyze reports, and write business correspondence.
• Ability to effectively present information and respond to questions from managers and peer staff.
• Ability to read, understand, and apply language from contracts, manuals, policies, technical procedures, and instructions.
• Demonstrated analytical, critical thinking, and problem-solving skills.
• Ability to read, write, and communicate orally in English.
• Reliable, highly organized, attentive to detail, and able to multi-task.
• Experience working with people experiencing poverty, homelessness, mental health issues, active drug use, life-threatening illnesses, social disenfranchisement, and/or other related issues.
• Experience working in non-profit or public sector preferred.
• Ability to set goals, meet deadlines, and work both independently and as a member of a team.

Hospitality House is an equal opportunity employer.We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, gender, sexual orientation, gender identity, national origin, religion, marital status, medical condition as defined under State law, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and/or local laws and ordinances. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.