Financial Administration Specialist

Indiana University; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical and dental

Health savings account with generousIU

Flexible spending accounts

Base retirement plan with IU

Tuition subsidy for IU courses

Generous paid time off

Job summary

Indiana University in Indianapolis seeks an experienced finance administrator to manage daily and long-term financial operations within an academic unit. You will oversee expenditures, grants and endowments, prepare budgets, and explain financial concepts to non-financial staff.

The role requires a bachelor’s degree in finance or related field and at least two years of relevant experience, plus strong communication, Excel/database skills, and the ability to work in a fast-paced environment.

Qualifications

• Bachelor's degree in finance, business, or related field.
• 2 years of relevant experience.
• Proficient communication skills.
• Demonstrates time management and priority setting.
• Intermediate accounting skills and accuracy under pressure.

Responsibilities

• Performs detailed financial and administrative tasks for daily and long-term operations.
• Makes recommendations on policies and guidelines for division activities.
• Controls expenditures and statements of accounts for regulatory compliance.
• Manages general appropriation, grants, contracts, and gift funds.
• Develops and plans special projects including space, staffing and equipment.
• Prepares operating and project budget drafts and explains financial concepts to non-financial staff.
• Monitors budgets and resolves deviations from approved plans.
• May provide guidance to lower-level employees.

Skills

Proficient communication

Time management

Attention to detail

Problem solving

Independent work

Education

Bachelor's degree in finance or related field

Tools

Excel

Pivot Tables

Database skills

Job description

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.


• Makes recommendations on policies and guidelines for division/department activities.


• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.


• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.


• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.


• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.


• May provide guidance to lower-level employees.

PSYCHIATRY (IN-PSYC-IUINA)

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.


• Makes recommendations on policies and guidelines for division/department activities.


• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.


• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.


• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.


• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.


• May provide guidance to lower-level employees.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

WORK EXPERIENCE

Required

• 2 years of relevant experience.

Skills

Required

• Proficient communication skills.


• Maintains a high degree of professionalism.


• Demonstrates time management and priority setting skills.


• Demonstrates a high commitment to quality.


• Possesses flexibility to work in a fast paced, dynamic environment.


• Seeks to acquire knowledge in area of specialty.


• Highly thorough and dependable.


• Demonstrates a high level of accuracy, even under pressure.


• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.


• Demonstrates experience solving problems with independent thought.


• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.


• Ability to use standard office equipment such as phone, fax, scanner, etc.


• Experience managing workflows, processes, and/or data entry.


• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.


• Demonstrates ability to interpret and apply concepts and policies to daily work functions.


• Ability to clearly present material and make it accessible to a variety of audiences.


• Ability to interpret financial documents from an accounting, policy, and practice perspective.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Goodman Hall
355 W 15th Street
Indianapolis, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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