Payroll and Equity Manager

RxSight; Aliso Viejo (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

RxSight is looking for a skilled individual to manage accurate payroll processing utilizing the ADP Workforce Now system. This role requires a strong understanding of stock administration and compliance with federal and state regulations.

The ideal candidate will have a Bachelor's Degree in Accounting or Finance and at least 3 years of experience in stock administration, including managing payroll for multiple states. Excellent communication and organizational skills are a must.

Qualifications

• Experience with E*TRADE and stock management platforms.
• Skilled in ADP payroll processing.
• Strong communication and organizational abilities.
• Excellent problem-solving and interpersonal skills.

Responsibilities

• Manage payroll processing and data integrity in ADP.
• Ensure compliance with payroll reporting requirements.
• Assist with employee Stock Based Compensation transactions.
• Reconcile records for equity compensation.

Skills

E*TRADE Client Resource Center

ADP Workforce Now

Strong communication skills

Intermediate to Advanced MS Excel

Multi-states payroll processing

Tax withholding knowledge

Problem-solving skills

Attention to detail

Interpersonal skills

Education

Bachelor’s Degree in Accounting or Finance

Tools

Excel

Job description

RxSight has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. This intraocular lens can be adjusted non‑invasively while in the eye, allowing the post‑cataract surgery patient to see clearly at distance without the use of eyeglasses or contact lenses. The application of light to the implanted Light Adjustable Lens (LAL™) will fine‑tune the patient’s lens power to their specific visual need. This technology sets the stage for a series of lens products from RxSight that will have widespread application in cataract and refractive surgery as well as outside the field of medicine.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review/process accurate and timely weekly and semi‑monthly payroll using ADP Workforce Now payroll system and review journal entries recording activity to the G/L
• Ensure the Junior Accountant properly enters relevant payroll information in ADP (benefit deductions, wage garnishments, compensation, merit increases, department transfers, etc.) and completes all payroll related responsibilities
• Provide payroll support by answering employee questions, troubleshoot issues, initiate service tickets through ADP Comprehensive Services and resolve any payroll related inaccuracies
• Maintain integrity of data for payroll in ADP system to ensure accuracy and timely editing of employee records including adding new hires, processing authorized changes and terminating employees
• Ensure compliance with federal and state reporting requirements (monthly, quarterly and year‑end reports), including W‑2s and 1095‑C
• Assist with all employee transactions for Stock Based Compensation (options and RSUs), Employee Stock Purchase Plans (ESPP), 401K, HSA, and including coordinating transmissions with third‑party providers
• Manage the preparation of the year‑end E‑Trade requirements and tax statements.
• Educate/assist employees with equity related questions and requests
• Reconcile records between E-Trade, transfer agent and general ledger on a monthly, quarterly and annual basis.
• Manage all equity compensation payroll processing
• Maintain EEO database, and conduct regular audits against ADP database for completeness (new hires, terminations, account changes etc.)
• Respond to internal and external audit requests promptly
• Support annual 5500 filing and audit (401K) and workers comp audit (insurance)
• Generate all payroll reports requested by management

Qualifications

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Experienced and skilled with E*TRADE’s Client Resource Center and Equity Edge Online platform for the management of Participants, Stock Options and Awards, Equity Incentive Plans, Restricted Stock Units, and Employee Stock Purchase Plan (including Online Grant Agreements, Exchange Manager, Reports, etc.).
• Experience with ADP Workforce Now payroll platform
• Strong communication, teamwork and business partnering skills.
• Knowledgeable in setting up states in ADP and with government agencies
• Intermediate to Advanced MS Excel
• Prior experience in multi‑states payroll processing
• Strong understanding of tax withholding and reporting regulations
• Must possess excellent written and verbal communication skills along with strong problem‑solving skills, good organizational skills, attention to detail as well as excellent interpersonal skills
• Ability to prioritize assignments, meet critical deadlines and manage various projects
• Knowledge of federal and state laws as well as government regulations
• Ability to form positive and constructive relationships with managers and employees.
• Ability to maintain confidentiality of employee information

EDUCATION, EXPERIENCE, and TRAINING:

• Bachelor’s Degree in Accounting or Finance with 3+ years of progressive stock administration experience
• Must be flexible and adaptable to change
• Self‑motivated with the ability to prioritize multiple projects under tight deadlines and work independently
• Ability to work professionally with all levels of management.
• Support our company values (Customer Focused, Respect, Sense of Urgency, Teamwork)

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job Location