Payroll and Benefits Administrator

AMA Support Services LLC; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

401k with company matches

Annual raises

Paid time off

Seasonal bonuses

Education support

Flexible schedules

Loans

Other benefits

Job summary

AMA Support Services LLC in Pittsburgh is seeking a Payroll/HR Administrative lead to manage payroll, HRIS and benefits portals, while coordinating with department admins to optimize workflows. The role emphasizes confidentiality, process improvement, and cross-department collaboration.

The ideal candidate has payroll management experience, strong Excel skills, and familiarity with HRIS systems; long-term care experience is strongly preferred. Competitive benefits await.

Qualifications

• Payroll management experience, supervisory level preferred.
• Strong technology skills with ability to learn new systems.
• Ability to create and manage workflows and processes.
• Advanced skills in Excel.
• Experience with HRIS systems.
• Knowledge of benefits administration (health plans, 401k, HSAs).
• Experience scheduling employees and reviewing timecards.
• Experience in long-term care setting strongly preferred.
• Ability to negotiate and solve complicated situations.
• Trustworthy with confidentiality and ability to multi-task.

Responsibilities

• Collaborating with service department admins to create workflows and efficient processes.
• Overseeing payroll preparations and processing, streamlining interactions between personnel and departments.
• Oversee administrative functions such as HRIS, Payroll, IT and benefits portals for smooth collaboration.
• Ensuring adherence to regulations, contracts, and internal policies; preparing cross-department reports.
• Oversee admin tech and databases: data entry, consistency, and reporting.

Skills

Payroll management

Excel

HRIS systems

Workflow design

Timecards

Benefits administration

Scheduling

Confidentiality

Multi-tasking

Professional demeanor

Education

Associates or Bachelors Degree in related field

Tools

HRIS software

Payroll software

Excel

Job description

AMA Support Services is an innovative and dynamic company, where our commitment to care extends not only to the people we serve, but to each and every employee who chooses to work with us.

At AMA Support Services we strive to be unique and different from other companies that support adults with disabilities in community-based homes, because here at AMA we know that the care we give to our individuals can only be as good as the people providing it. It is true that we are more selective about choosing the right people for our company, but once you are chosen we are fully committed to you, your development, your satisfaction with your work with our company, and your future success. We offer affordable health insurance coverage, 401k plans with generous company matches, annual raises, paid time off, seasonal bonuses, education support, flexible schedules, loans, and other benefits. But more importantly, we have a culture of respect and appreciation, where our employees are honored and valued both for their work inside the company and their lives outside it equally to the people we care for.

• affordable health insurance coverage
• 401k plans with generous company matches
• annual raises
• paid time off
• seasonal bonuses
• education support
• flexible schedules
• loans
• other benefits

At AMA, we’re more than just a team - we’re a growing community united by our shared dedication to making a difference. Here, every person’s unique efforts and contributions are valued, and together, we create an environment that inspires growth, compassion, unity and excellence. By becoming part of the AMA family, you’ll join a network of supportive, driven, and innovative people working towards a common goal. This is where purpose meets opportunity. So, if you’re passionate about helping others, growing professionally, and joining a work culture built on respect, appreciation, and belief that you can do and be more than you are today, AMA Support Services is the place for you.

Position Must Have:

• Payroll management experience, supervisory level preferred
• Strong technology skills with an ability to learn and feel comfortable with new systems
• Ability to help create and manage workflows and processes
• Advanced skills in Excel
• Ability to talk with people, help them solve problems, and assist people in person
• Experience with HRIS systems
• Knowledge of or experience with company benefits administration, for example health plans, 401k plans, health savings accounts, etc.
• Experience with scheduling employees and reviewing timecards
• Experience in a long-term care setting strongly preferred
• Ability to negotiate and solve complicated situations.
• Trustworthy and able to maintain confidentiality.
• Ability to multi-task and prioritize.
• Professional demeanor and attitude, with respect for others’ viewpoints and boundaries.
• Meticulous attention to detail.

Required Education, Licenses and Certifications:

• Associates or Bachelors Degree in related field

Job Duties Include:

• Collaborating closely with service department administrators to create effective workflows and efficient processes
• Overseeing payroll preparations and processing, including developing and streamlining processes between personnel and service departments
• Oversee administrative and support functions such has HRIS, Payroll, IT and benefit portals ensuring smooth communication and collaboration between departments
• Ensuring adherence to regulations, contracts, and internal policies and preparing reports for management across departments
• Oversee administrative technology and database functions, including data entry, consistency across all platforms and generating reports as requested.

Working Conditions:

• Base schedule is Monday through Friday 9:00 am-5:00 pm in the company’s local office
• Hours and weekly schedule are dictated by current tasks and program needs. Evening and weekend hours may be required
• Much of the work involves working directly with people, in person, in a collaborative and interactive manner.