Payroll and Accounts Receivable/Billings Specialist

Olsson Industrial Electric, Inc.; Springfield (OR); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Employer-paid insurance

401(k) match up to 5%

Job summary

Olsson Industrial Electric, Inc. is seeking a meticulous Payroll and Accounts Receivable/Billings Specialist to join our accounting team in Springfield, Oregon. This role reports to the CFO and manages weekly payroll, customer invoicing, billings, and receivables for a busy industrial contracting operation.

You will ensure accurate, timely, and compliant financial processes, collaborating with project managers, the controller, and CFO to maintain cash flow and project terms adherence.

Qualifications

• 3–5 years of payroll and accounts receivable experience, ideally in construction or industrial contracting.
• Knowledge of certified payroll, Davis-Bacon, and Oregon BOLI requirements.
• Familiarity with construction job cost accounting; experience with Viewpoint is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Excellent attention to detail and time management skills.
• Experience processing multi-state payroll.
• High school diploma required, associate degree or relevant certification is a plus.

Responsibilities

• Process weekly payroll for field and office employees with accuracy and confidentiality.
• Review timecards, job codes, and payroll reporting.
• Coordinate with HR on new hires, terminations, and rate changes.
• Reconcile payroll accounts and assist with quarterly and year-end reporting.
• Prepare and submit customer invoices according to project terms (time and materials, progress, or percent complete).
• Review contracts and change orders to ensure billings align with terms and documentation requirements.
• Post customer payments, maintain AR records, and assist with collections as needed.
• Partner with project managers, controller and CFO to ensure billings and cash flow stay on track.

Skills

Payroll processing

Accounts receivable

Invoicing

Time management

MS Office

Confidential information handling

Education

High school diploma

Associate degree or certification

Tools

Viewpoint

Job description

Payroll and Accounts Receivable/Billings Specialist

Olsson Industrial Electric

Springfield, OR 97477

Salary: 55,000.00 - 70,000.00 USD / YEAR

Summary

Olsson Industrial Electric is seeking a detail-oriented and dependable Payroll and Accounts Receivable/Billings Specialist to join our accounting team. Reporting directly to the CFO, you will be responsible for processing weekly payroll and managing customer invoicing, billings, and receivables for a busy industrial contracting operation. This position plays a key role in keeping our financial processes accurate, timely, and compliant.

Responsibilities

Other duties may be assigned

• Process weekly payroll for field and office employees with accuracy and confidentiality.
• Review timecards, job codes, and payroll reporting.
• Coordinate with HR on new hires, terminations, and rate changes.
• Reconcile payroll accounts and assist with quarterly and year-end reporting.
• Prepare and submit customer invoices according to project terms (time and materials, progress, or percent complete).
• Review contracts and change orders to ensure billings align with terms and documentation requirements.
• Post customer payments, maintain accurate AR records, and assist with collections as needed.
• Partner with project managers, controller and the CFO to ensure billings and cash flow stay on track.

Qualifications

• 3–5 years of payroll and accounts receivable experience, ideally in construction or industrial contracting.
• Knowledge of certified payroll, Davis-Bacon, and Oregon BOLI requirements.
• Familiarity with construction job cost accounting; experience with Viewpoint is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Excellent attention to detail and time management skills.
• A high level of integrity and the ability to handle confidential information.
• Experience processing multi-state payroll.
• High school diploma required, associate degree or relevant certification is a plus

We Offer

• Competitive salary and benefits package
• Opportunities for professional growth and career advancement
• Supportive and collaborative work environment
• Employer-paid medical, dental, vision, life, and disability insurance
• 401(k) match of up to 5%
• Base salary of $55,000-70,000, DOE

EEO/AA Employer of Minorities, Females, Protected Veterans and Qualified Individuals with Disabilities

Equal Opportunity Employer, including disabled and veterans.