Payroll Analyst (Location Flexibility)

rsm; United States; Hybrid; USD 75,000 - 110,000; Full time

Job summary

RSM is a leading provider of professional services for the middle market, offering a culture that empowers growth. The role focuses on processing and reconciling multi-country payrolls, including U.S. domestic and Canada, with responsibility for complex components and global compliance.

Collaboration with payroll vendors and cross-functional teams is essential. The candidate will leverage Workday and Excel to support end-to-end payroll activities, including tax filings and year-end processes,

Qualifications

• 2–4 years payroll experience, preferably in a multi-state or international environment.
• Knowledge of federal and state wage and hour laws, tax regulations, and payroll best practices.
• Experience with end-to-end Canadian payroll processing, reconciliations, year-end activities, and compliance requirements.
• Proficiency in Excel (VLOOKUP, Pivot Tables) for payroll calculations and reporting.

Responsibilities

• Process and reconcile multi-country payrolls (U.S., Canada, and global).
• Support end-to-end payroll processing, reconciliations, year-end activities, and compliance.
• Manage complex payroll components: expatriate allowances, hypothetical taxes, tax equalization, gross ups.
• Serve as primary contact for payroll tax vendors (e.g., ADP) for accurate filing and reporting.
• Prepare monthly, quarterly, and annual tax filings and reconciliations.
• Ensure procedures comply with applicable laws; stay current on changes in tax legislation.

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Workday

ADP SmartCompliance

ServiceNow

Excel

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

Key Responsibilities

• Process and reconcile multi-country payrolls, including U.S. domestic, Canada and other global payrolls, international assignee (expat/inpat), and shadow payrolls.
• Serve as the Canada payroll subject matter expert, supporting end-to-end payroll processing, reconciliations, year-end activities, and compliance requirements.
• Manage complex payroll components including expatriate allowances, hypothetical taxes, tax equalization, and gross ups.
• Serve as a primary contact for third-party payroll tax vendors, such as ADP, to ensure accurate tax filing, wage reconciliations, and year-end reporting.
• Prepare and support monthly, quarterly, and annual tax filings and reconciliations.
• Ensure payroll procedures comply with federal, state, local, Canadian, and applicable global payroll requirements; maintain current knowledge of applicable laws and changes in tax legislation.

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent experience.
• 2-4 years of payroll experience, preferably in a multi-state or international environment.
• Knowledge of federal and state wage and hour laws, tax regulations, and payroll best practices.
• 1-2 years of full payroll cycle experience in Workday.
• Strong understanding of U.S. payroll and taxation, demonstrated experience supporting end-to-end Canadian payroll processing, reconciliations, year-end activities, and compliance requirements, and experience with international payroll practices.
• Proficiency in Excel, including VLOOKUP and Pivot Tables, for payroll calculations and reporting.
• Detail-oriented with excellent analytical and problem-solving skills.
• Strong communication skills for employee support and cross-functional collaboration.
• Ability to handle confidential information with integrity.
• Experience utilizing AI tools to support payroll processing, auditing, research, and process improvement.

Preferred Qualifications

• CPP or FPC certification from PayrollOrg (formerly the American Payroll Association).
• Knowledge of Global Mobility Payroll or payroll processing for expatriates.
• Experience working with global mobility tax providers on expatriate compensation management.
• Familiarity with HRIS systems ServiceNow and ADP SmartCompliance.

At RSM, we offer a competitive benefits and compensation package for all our people. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

We believe flexibility and in-person connection both play an important role in how we work and grow. Most roles at RSM follow a hybrid workstyle, which means team members are aligned to an RSM office and come together in person when it best supports clients, teams, development or relationship-building. Some roles may be virtual or primarily on-site based on role requirements, team priorities and client needs.

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email.