Payroll Analyst

University of California- Davis Health; Sacramento (CA); On-site; USD 41,000 - 70,000; Full time

Job summary

The Environmental Services Department at University of California, Davis Health seeks an Analyst to manage projects, support payroll processes for ~600 employees, and help develop departmental policies. You will collect, structure, analyze, and report data, assist with policy development, and work with leadership on confidentiality and professional standards.

You will coordinate with EVS leadership and Payroll to resolve issues, prepare management reports, and contribute to data-driven decision

Qualifications

• Associate's degree in related area and/or equivalent experience/training.
• Two (2) years of project management and/or equivalent administrative experience/training.
• Experience in assisting with the development and generation of monthly management reports of personnel data for review by departmental management teams.
• Computer skills to apply various software programs to accomplish assignments including Outlook, Word, Excel, PowerPoint and Internet.

Responsibilities

• Payroll Analysis, Maintenance and Records Management (50%).
• Analysis and Project Management (50%).

Skills

Project management

Data analysis

Payroll processing

Timecard auditing

Communication

Confidentiality

Policy development

Analytical skills

Education

Associate's degree or equivalent

Tools

Microsoft Outlook

MS Exchange

Word

Excel

PowerPoint

Internet

Job description

Under the general direction of the Administrative Services Assistant Director and Administrative Supervisor, this position provides independent project management and human resources, departmental policy and procedure creation, and analytical support for payroll for the Environmental Services Department. This Analyst plays a crucial role in collecting, structuring, analyzing, and reporting on processes and data. Responsible for independently planning and assisting with the development of departmental policies and procedures. Manage and facilitate projects, define priorities and action steps, research ideas and plans with stakeholders, draft concept papers, develop timelines and discuss budgets, and make recommendations as appropriate.

Provides support to the EVS Leadership team with the processing of employee's timecards on a biweekly and monthly basis for approximately 600 employees. This includes auditing timecards daily, making corrections, and ensuring the appropriate pay codes are used before final closing. Responsible for tracking all attendance related issues: FMLA, LOA, Tardiness, Sick, Vacation, ESL, PTOP, etc. This position will also collaborate with UCDH Payroll office to resolve any payroll issues. Assists department leadership with collecting and analyzing data for departmental bargaining including effects bargaining, grievance and arbitration meetings. Provide assistance on matters that are confidential, sensitive and complex in nature and which require a high level of analytical skill, attention to detail, independent judgment, initiative, and a high degree of professionalism. The incumbent in this position works with various levels of University management. Work involves a high degree of confidentiality.

Apply By Date 10/25/2026 by 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Associate's degree in related area and/or equivalent experience/training.
• Two (2) years of project management and/or equivalent administrative experience/training
• Experience in assisting with the development and generation of monthly management reports of personnel data for review by departmental management teams.
• Computer skills to apply various software programs (Microsoft Outlook, MS Exchange, Word, Excel, PowerPoint, and the Internet) to accomplish assignments.
• Analytical and problem solving skills to work with complex information, determine impact, identify risks, evaluate approaches; and develop solutions within the context of priorities, time constraints, and available resources.
• Ability to exercise sound judgment, prioritize competing responsibilities, make decisions within established guidelines, and resolve routine problems with minimal supervisory direction.
• Political acumen and collegial communication skills to interact with persons at all levels of the hierarchy with varying backgrounds, levels of expertise, interest, and personal investment. Ability to be resourceful and diplomatic in facilitating the completion of projects.
• Ability to compile, analyze, and present personnel data in clear and accurate management reports to support departmental planning, decision-making, and operational objectives.
• Ability to analyze and synthesize complex information, assess implications for leadership priorities, and communicate findings and recommendations effectively to executives and departmental management.
• Proficient in organizing, prioritizing, and managing multiple assignments simultaneously while meeting competing deadlines and maintaining accuracy in a fast-paced environment.
• Skills to discern new policies or procedures and revisions of existing for utilization.
• Mathematical, writing, editing and proofreading skills to produce clear, well-organized information with strict attention to correct grammar, spelling and punctuation.
• Analytical experience and skills to review established policies and procedures, data, and situations for conformance with established guidelines.
• Teaching and communication skills necessary for interactions with department staff and other UC employees as necessary.
• Demonstrated ability to anticipate operational needs, plan proactively and initiate follow-up action.

Preferred Qualifications

• Experience working in a healthcare and/or hospital environment.
• Experience working in advanced analytics programs like Qualtrics, Tableau, Box, etc.
• Experience working with UCDMC/UCDH/University programs like UCPath, AggieService, Ecotime, etc.
• Knowledge and understanding of campus-wide offices, administrative contacts, departments and resources.
• Knowledge and understanding of UCDMC/UCDH/University policies and procedures and Staff Personnel policies and procedures

Key Responsibilities

• 50% - Payroll Analysis, Maintenance and Records Management
• 50% - Analysis and Project Management

Department Overview

The Environmental Services (EVS) Department is responsible for all aspects of the custodial and floor care functions/services in all UC Davis Health owned and leased facilities.

Position Information

• Salary or Pay Range: $29.57 - $50.89
• Salary Frequency: Hourly
• Salary Grade: 127
• UC Job Title: PROJECT POLICY ANL 2 RP
• UC Job Code: 005256
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): NA
• Location: Main Hospital (HSP001)
• Union Representation: RP-Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks