Human Resources Assistant 3

University of California- Davis Health; Sacramento (CA); Remote; USD 36,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid Holidays

Paid Time Off

Job summary

University of California- Davis Health seeks a Compensation Analyst Support professional to assist with compensation and classification programs. This remote role partners with HR teams, union reps, and management to guide classifications and pay practices while handling highly confidential information.

The position requires strong data analysis, Excel skills, and experience with HR systems. It emphasizes confidentiality, accuracy, and collaboration across departments in a fast-paced environment.

Qualifications

• Two (2) years of progressively responsible administrative and/or human resources experience involving records management, data analysis, customer service, process coordination, and the handling of confidential information.
• Experience utilizing office applications such as Microsoft Excel, Word, PowerPoint, Outlook, reporting platforms, database or HR information systems.
• Experience working in a fast-paced environment with competing priorities and deadlines.
• Ability to maintain a high degree of accuracy, attention to detail, and data integrity while managing sensitive and confidential information.
• Strong analytical, research, and problem-solving skills to gather, evaluate, interpret, and analyze information; develop solutions; and exercise sound judgment in resolving issues.

Responsibilities

• 40% – Receipt, Tracking and Distribution of Compensation and Classification Actions
• 20% – Compensation and Classification Systems, Data Management, and Reporting
• 15% – Project Support
• 15% – Administrative and Operational Support
• 5% – Requests for Information (RFIs) and Litigation Support
• 5% – Professional and Personal Growth

Skills

HR data analysis

Confidential information handling

Records management

Excel

HRIS

Tools

UC Path

Salesforce

Job Builder

Tableau

OnBase

Cognos

Job description

Job Summary

Under the general direction of the Compensation Analyst 4 Supervisor, this position provides administrative, technical, project, and analytical support for compensation and classification programs and services. Serving as an initial point of contact for the Compensation unit, the incumbent collaborates with department managers, supervisors, Human Resources professionals across UC Davis Health, including the School of Medicine and School of Nursing, union representatives, and employees to provide guidance and support on issues regarding classification and compensation.

This position routinely receives, handles, and has access to highly sensitive and confidential compensation, classification, and labor relations information. The incumbent is entrusted with non-public materials involving bargaining unit determinations, accretion petitions, labor relations matters, and other confidential personnel issues. Responsibilities require the exercise of sound judgment, discretion, professionalism, and strict confidentiality in handling information in accordance with university policies, collective bargaining obligations, and applicable laws and regulations.

Minimum Qualifications

• Two (2) years of progressively responsible administrative and/or human resources experience involving records management, data analysis, customer service, process coordination, and the handling of confidential information.
• Experience utilizing office applications such as Microsoft Excel, Word, PowerPoint, Outlook, reporting platforms, database or HR information systems.
• Experience working in a fast-paced environment with competing priorities and deadlines.
• Ability to maintain a high degree of accuracy, attention to detail, and data integrity while managing sensitive and confidential information.
• Strong analytical, research, and problem‑solving skills to gather, evaluate, interpret, and analyze information; develop solutions; and exercise sound judgment in resolving issues.
• Excellent interpersonal, verbal, and written communication skills to effectively gather information, respond to inquiries, explain policies and procedures, and interact with diverse stakeholders in a professional and diplomatic manner.
• Ability to independently organize, prioritize, coordinate, and manage multiple assignments and projects in a fast-paced environment with competing deadlines and changing priorities.
• Ability to establish and maintain effective working relationships and collaborate effectively with employees, supervisors, managers, Human Resources professionals, labor representatives, and external stakeholders.
• Strong organizational skills with the ability to develop and maintain effective recordkeeping, tracking, filing, and information management systems.
• Proven ability to exercise discretion, maintain strict confidentiality, adapt to changing business needs, and learn new systems, processes, and technologies.

Preferred Qualifications

• Experience supporting compensation, classification, human resources, labor relations, payroll, or workforce administration functions within a large, complex organization.
• Experience with UC Path, Salesforce (Aggie Service), Job Builder, Tableau, OnBase, Cognos reporting or similar/related systems.
• Basic knowledge of classification and compensation principles, practices, policies, procedures, and fundamental human resources concepts.
• Knowledge of UC Davis Health Human Resources functions, organizational structure, and key stakeholder relationships, including Compensation Services, Talent Acquisition, Health SSO, Labor Relations, the UC Davis Medical Center, the School of Medicine, and the School of Nursing.

Key Responsibilities

• 40% – Receipt, Tracking and Distribution of Compensation and Classification Actions
• 20% – Compensation and Classification Systems, Data Management, and Reporting
• 15% – Project Support
• 15% – Administrative and Operational Support
• 5% – Requests for Information (RFIs) and Litigation Support
• 5% – Professional and Personal Growth

Department Overview

Health Compensation Services administers classification and compensation programs across UC Davis Health which includes the Medical Center, School of Medicine, and School of Nursing and serves as consultative partners to managers, department leaders, supervisors and HR Business Partners. The department is responsible for maintaining salary administration throughout the organization; evaluating and determining classifications and compensation for new and occupied staff positions; conducting labor market analysis; administering equity and stipend programs; and implementing wage and salary programs. Health Compensation Services also prepares and presents salary and economic proposals on behalf of the University during local and systemwide collective bargaining processes, ensuring equitable, competitive, and compliant compensation practices that support organizational goals and workforce excellence.

Position Information

• Salary or Pay Range: $26.34 - $45.40
• Salary Frequency: Hourly
• Salary Grade: Grade 18
• UC Job Title: HR AST 3
• UC Job Code: 007593
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 a.m. – 5 p.m.
• Location: Remote Worksite (REMOTE)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.

Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks