Academic HR Analyst 2

University of California - Davis; Sacramento (CA); Hybrid; USD 42,000 - 74,000; Full time

Job summary

University of California, Davis is seeking an Academic HR Analyst 2 CX to support the Endocrinology, Nephrology, and Transplant Nephrology divisions. This role covers recruitment, onboarding, visas, and personnel administration across multiple divisions within Internal Medicine.

The position emphasizes cross-coverage, policy adherence, and collaboration with division leadership and the Academic Personnel Manager. Hybrid on-site/remote work is available.

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience working with academic and/or HR personnel hiring.
• Experience providing administrative support to faculty or managers or high-level executives.
• Experience in handling multiple tasks in a busy office setting.
• Analytical skills to evaluate funding, payroll, and other data.
• Strong customer service and communication skills.

Responsibilities

• Provide academic personnel administration support.
• Assist with recruitment, onboarding, and visas for personnel.
• Support division and department administration and reporting.

Skills

Administrative support

Strong communication

Time management

Discretion & confidentiality

Team collaboration

Customer service

Analytical thinking

Word processing

Education

Bachelor's degree or equivalent experience

Experience with HR personnel hiring

Tools

Microsoft Word

Microsoft Excel

Job description

Job ID: 89591

Location: Sacramento

Full/Part Time: Full Time

Job Summary

This position will support the Endocrinology, Nephrology and Transplant Nephrology Divisions. All sub-specialties are within the Department of Internal Medicine at UC Davis Health and encompass a full range of clinical, research, and teaching activities. The incumbent will also provide cross-coverage to other divisions as needed.

Apply By Date 10/31/2026 by 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• At least one year of experience working with academic and/or HR personnel hiring.
• Experience providing administrative support to faculty or managers or high-level executives.
• Experience in handling multiple tasks in a busy office setting.
• Analytical skills to evaluate funding, payroll, and other data and formulate logical, objective conclusions.
• Word processing skills to produce a wide variety of documents accurately and efficiently, including proofreading skills to identify and correct errors before submission.
• Strong customer service skills, with the ability to exercise tact, professionalism, patience, and courtesy when interacting with diverse individuals.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to take initiative, work independently, and collaborate effectively as part of a team.
• Strong communication skills, with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
• Demonstrated ability to resolve complex interpersonal issues as needed.
• Strong organizational skills to ensure documentation is accurate, complete, timely, and maintained in a logical, accessible filing system.
• Ability to use Microsoft Word and Excel to prepare documents, organize data, and generate reports.
• Strong time management skills, with the ability to prioritize work, follow through on assigned tasks, and meet multiple, competing deadlines.

Preferred Qualifications

• Experience interpreting and applying HR policy such as collective bargaining agreements, academic policy, state and federal laws related to personnel in areas of employment, affirmative action, benefits, salary administration, corrective action, conflict management, payroll scales.
• Experience working with VISA's with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
• Experience preparing academic actions and reviews.
• Working knowledge of MylnfoVault, APHID, RECRUIT, iGlobal, MedHub, Outlook, PeopleSoft.
• Knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel, staff recruitment, human resources, hiring, and other personnel actions.

Key Responsibilities

• 50% - ACADEMIC PERSONNEL ADMINISTRATION - Health Compensation Faculty
• 25% - ACADEMIC PERSONNEL ADMINISTRATION - Other Academic Staff
• 15% - STAFF PERSONNEL ADMINISTRATION
• 10% - Division Administration

Department Overview

The following teams comprise the three divisions: 32 clinical/research faculty, 9 staff physicians, 12 fellows, 9 research personnel, 25 volunteer clinical faculty/joint appointments, and 13 academic office staff.

Department Specific Job Scope

The Academic HR Generalist position reports directly to the Division Manager, who oversees the clinical, educational, and research activities of the aforementioned divisions/sections. The incumbent will work closely and collaboratively with divisional/section leadership (Chiefs and the Division Manager) and the Department Academic Personnel Manager, as needed, to provide expertise in recruitment, personnel onboarding, faculty development, visas, and other processes related to personnel administration at various levels.

This role requires broad knowledge of university policies and procedures and involves managing complex academic and HR transactions. The position demands a strong understanding of School of Medicine, UC Davis, and Academic Personnel Manual policies and procedures, as well as HR policies and processes related to staff hiring.

POSITION INFORMATION

• Salary or Pay Range: $30.60 - $53.69
• Salary Frequency: Hourly
• Salary Grade: 177
• UC Job Title: ACAD HR ANL 2 CX
• UC Job Code: 005390
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8am-5pm, Monday -Friday
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability and willingness to work occasional overtime as needed to meet deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks