Payroll Analyst- Hybrid

Minds Matter, LLC; Olathe (KS); On-site; USD 52,000 - 75,000; Full time

Job summary

Minds Matter, LLC in the United States is seeking a Payroll Analyst to ensure accurate and timely payroll processing for all employees. This role serves as the primary payroll administrator, handling tax compliance and payroll records while maintaining confidentiality.

As the organization expands into multiple states, you will support registrations, tax compliance, and multi-jurisdiction payroll processing, researching state requirements and communicating changes to leadership.

Qualifications

• Associate degree in Accounting, Business, Finance, or related field, or equivalent payroll experience.
• 2–3 years of payroll processing experience.
• Knowledge of payroll taxes and wage and hour regulations.
• Experience using payroll software (Paycom preferred).
• Strong Microsoft Excel skills.
• Excellent organizational and time management skills.
• Ability to maintain strict confidentiality.
• Healthcare or home health industry experience (preferred).

Responsibilities

• Process semi-monthly payroll accurately and on schedule.
• Review time records, earnings, deductions, reimbursements, and payroll adjustments.
• Handle new hires, terminations, wage changes, bonuses, and retroactive pay.
• Audit payroll reports prior to submission.
• Maintain confidential payroll records.
• Respond to employee payroll questions regarding paychecks, taxes, deductions, and direct deposits.
• Assist with payroll tax compliance and reporting.
• Support multi-state payroll registrations and tax accounts.
• Assist with year-end payroll processing and W-2 preparation.
• Suggest process improvements to payroll procedures.

Skills

Payroll processing

Attention to detail

Confidentiality

Time management

Analytical thinking

Communication

Education

Associate degree in Accounting, Business, Finance, or related field

Tools

Paycom

Microsoft Excel

Job description

BASIC FUNCTION:Provides support to the payroll department and ensures the timely and accurate processing of payroll.SPECIFIC DUTIES/RESPONSIBILITIES:The Payroll Analyst is responsible for the accurate and timely processing of payroll for all employees while ensuring compliance with federal, state, and local payroll regulations. This position serves as the primary payroll administrator and assists with payroll tax compliance, employee payroll questions, and maintaining payroll records.As Minds Matter expands into additional states, this role will support payroll registrations, tax compliance, and payroll processing for employees working across multiple jurisdictions. The ideal candidate is detail-oriented, organized, and able to research and resolve payroll and tax issues while maintaining confidentiality and exceptional accuracy.Essential Duties and ResponsibilitiesPayroll ProcessingProcess semi-monthly payroll accurately and on schedule using the organization's payroll system.Review and verify employee time records, earnings, deductions, reimbursements, and payroll adjustments.Process new hires, terminations, wage changes, bonuses, retroactive pay, and other payroll transactions.Audit payroll reports to ensure accuracy prior to payroll submission.Maintain employee payroll records and ensure confidential information is properly secured.Respond to employee payroll questions regarding paychecks, taxes, deductions, and direct deposits.Payroll Tax & ComplianceAssist in ensuring compliance with all federal, state, and local payroll tax regulations.Prepare and reconcile payroll tax information.Assist with quarterly and annual payroll tax reporting.Monitor payroll tax notices and work with tax agencies to resolve discrepancies.Maintain accurate payroll records to support audits and regulatory requirements.Stay current on payroll laws and tax regulations that impact the organization.Multi-State Payroll SupportAs the organization expands into additional states, this position will:Assist with registering payroll tax accounts in new states.Help establish state withholding and unemployment accounts.Ensure employees are assigned the correct tax jurisdictions.Monitor payroll compliance for employees working remotely or across multiple states.Research state-specific payroll requirements and communicate changes to leadership.Maintain payroll records required by each state.Reporting & Administrative SupportReconcile payroll reports with Finance as needed.Maintain payroll files and supporting documentation.Prepare payroll reports for management.Assist with year-end payroll processing, including W-2 preparation.Support Finance during annual audits.Recommend improvements to payroll processes and proceduresRequiredAssociate degree in Accounting, Business, Finance, or related field, or equivalent payroll experience.Minimum of 2–3 years of payroll processing experience.Working knowledge of payroll taxes and wage and hour regulations.Experience using payroll software (Paycom preferred).Strong Microsoft Excel skills.Excellent organizational and time management skills.Strong attention to detail and accuracy.Ability to maintain strict confidentiality.PreferredMulti-state payroll experience.Payroll tax filing experience.Healthcare or home health industry experience.Certified Payroll Professional (CPP) certification or willingness to obtain certification.Experience working with Paycom.Knowledge, Skills & AbilitiesKnowledge of payroll processing and payroll tax regulations.Understanding of federal, state, and local payroll compliance.Strong analytical and problem-solving skills.Ability to research and resolve payroll discrepancies.Excellent customer service and communication skills.