Payroll Administrator — UKG/UltiPro & Union Compliance

BKF; Oakland (CA); On-site; USD 70,000 - 96,000; Full time

Benefits offered by this job

Profit sharing

401k

Paid time off

9 Paid Holidays

Flexible schedules

Education reimbursement

Job summary

BKF, a multi-service infrastructure consulting firm headquartered in California, is seeking a Payroll Administrator in Oakland to manage payroll operations with UKG/UltiPro and Deltek Vision. You will ensure labor compliance, process union payroll, and support financial reporting in a collaborative, growth-oriented environment.

The role emphasizes accuracy, confidentiality, and timely delivery, with responsibilities spanning payroll cycles, tax filings, audits, and HR collaborations.

Qualifications

• Associate’s degree plus 3 - 5 years Payroll production experience, or equiv. combination of education & experience.
• Commitment to excellence, with high standards of confidentiality & ethics.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow to meet stringent deadlines.
• Ability to meet constantly changing priorities & deadlines, while maintaining poise & enthusiasm.
• Ability to perceive the larger scope of a task, while not losing focus on details.
• Proficient on Deltek Vision and UKG/UltiPro Payroll softwares and strong knowledge in Excel.
• Experience with processing Union Payroll.
• Strong interpersonal skills; able to deal effectively with individuals at all organizational levels.
• Strong understanding of payroll / labor regulations.
• Demonstrated ability to calculate overtime, commissions, percentages & other basic mathematical functions.

Responsibilities

• Administration of payroll process (using UKG/Ultipro).
• Maintain the employee information in Deltek Vision System.
• Audit Timesheet for hours worked and accuracy.
• Reviews/ verifies payroll data, calculates overtime & other pay premiums.
• Manage payroll tax filings.
• Prepare payroll journals for each pay period and provide monthly financial analysis as needed.
• Responds to routine inquiries re payroll deductions/ accruals, wage garnishments, support payments in a timely manner.
• Reconciles all payroll-related accounts and activities.
• Assist with all labor compliance filings and documents (i.e. certified payroll).
• Assists with the development and implementation of payroll practices, policies, and procedures.
• Interact with Human Resources for payroll related matters such as new hires, terminations, raises, and other change of status.
• Assist in benefit plan audits and financial audits.
• Provide impromptu analysis of payroll data.
• Remains informed of Union prevailing wage/labor/ERISA regulations.
• In charge of all Union payroll related filings.
• Oversees maintenance of payroll records and files.

Skills

Detail-oriented

Analytical

Deadline-driven

Communication skills

Interpersonal skills

Labor regulations understanding

UKG/UltiPro

Deltek Vision

Excel

Union payroll experience

Education

Associate’s degree + 3-5 years payroll experience

Tools

Deltek Vision

UKG/UltiPro

Excel

Job description

BKF, a multi-service infrastructure consulting firm headquartered in California, is seeking a Payroll Administrator in Oakland to manage payroll operations with UKG/UltiPro and Deltek Vision. You will ensure labor compliance, process union payroll, and support financial reporting in a collaborative, growth-oriented environment.

The role emphasizes accuracy, confidentiality, and timely delivery, with responsibilities spanning payroll cycles, tax filings, audits, and HR collaborations.