Payroll Administrator

BKF; Oakland (CA); On-site; USD 70,000 - 96,000; Full time

Benefits offered by this job

Profit sharing

401k

Paid time off

9 Paid Holidays

Flexible schedules

Education reimbursement

Job summary

BKF, a multi-service infrastructure consulting firm headquartered in California, is seeking a Payroll Administrator in Oakland to manage payroll operations with UKG/UltiPro and Deltek Vision. You will ensure labor compliance, process union payroll, and support financial reporting in a collaborative, growth-oriented environment.

The role emphasizes accuracy, confidentiality, and timely delivery, with responsibilities spanning payroll cycles, tax filings, audits, and HR collaborations.

Qualifications

• Associate’s degree plus 3 - 5 years Payroll production experience, or equiv. combination of education & experience.
• Commitment to excellence, with high standards of confidentiality & ethics.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow to meet stringent deadlines.
• Ability to meet constantly changing priorities & deadlines, while maintaining poise & enthusiasm.
• Ability to perceive the larger scope of a task, while not losing focus on details.
• Proficient on Deltek Vision and UKG/UltiPro Payroll softwares and strong knowledge in Excel.
• Experience with processing Union Payroll.
• Strong interpersonal skills; able to deal effectively with individuals at all organizational levels.
• Strong understanding of payroll / labor regulations.
• Demonstrated ability to calculate overtime, commissions, percentages & other basic mathematical functions.

Responsibilities

• Administration of payroll process (using UKG/Ultipro).
• Maintain the employee information in Deltek Vision System.
• Audit Timesheet for hours worked and accuracy.
• Reviews/ verifies payroll data, calculates overtime & other pay premiums.
• Manage payroll tax filings.
• Prepare payroll journals for each pay period and provide monthly financial analysis as needed.
• Responds to routine inquiries re payroll deductions/ accruals, wage garnishments, support payments in a timely manner.
• Reconciles all payroll-related accounts and activities.
• Assist with all labor compliance filings and documents (i.e. certified payroll).
• Assists with the development and implementation of payroll practices, policies, and procedures.
• Interact with Human Resources for payroll related matters such as new hires, terminations, raises, and other change of status.
• Assist in benefit plan audits and financial audits.
• Provide impromptu analysis of payroll data.
• Remains informed of Union prevailing wage/labor/ERISA regulations.
• In charge of all Union payroll related filings.
• Oversees maintenance of payroll records and files.

Skills

Detail-oriented

Analytical

Deadline-driven

Communication skills

Interpersonal skills

Labor regulations understanding

UKG/UltiPro

Deltek Vision

Excel

Union payroll experience

Education

Associate’s degree + 3-5 years payroll experience

Tools

Deltek Vision

UKG/UltiPro

Excel

Job description

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you’ll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

Join our Finance & Accounting team as a Payroll Administrator where you'll take ownership of critical payroll operations and help ensure compliance with state and federal labor regulations. This role combines payroll administration, labor compliance, and accounting support, offering a unique opportunity to make a meaningful impact across the organization. We're looking for a detail-oriented professional who thrives in a collaborative environment, enjoys solving complex payroll and compliance challenges, and takes pride in delivering accurate, timely results.

Responsibilities

• Administration of payroll process (using UKG/Ultipro)
• Maintain the employee information in Deltek Vision System
• Audit Timesheet for hours worked and accuracy
• Reviews/ verifies payroll data, calculates overtime & other pay premiums
• Manage payroll tax filings
• Prepare payroll journals for each pay period and provide monthly financial analysis as needed
• Responds to routine inquiries re payroll deductions/ accruals, wage garnishments, support payments in a timely manner.
• Reconciles all payroll-related accounts and activities.
• Assist with all labor compliance filings and documents (i.e. certified payroll)
• Assists with the development and implementation of payroll practices, policies, and procedures.
• Interact with Human Resources for payroll related matters such as new hires, terminations, raises, and other change of status
• Assist in benefit plan audits and financial audits
• Provide impromptu analysis of payroll data
• Remains informed of Union prevailing wage/labor/ERISA regulations
• In charge of all Union payroll related filings
• Oversees maintenance of payroll records and files.

• Associate’s degree plus 3 - 5 years Payroll production experience, or equiv. combination of education & experience
• Commitment to excellence, with high standards of confidentiality & ethics
• Excellent written and verbal communication skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow to meet stringent deadlines
• Ability to meet constantly changing priorities & deadlines, while maintaining poise & enthusiasm
• Ability to perceive the larger scope of a task, while not losing focus on details
• Proficient on Deltek Vision and UKG/UltiPro Payroll softwares and strong knowledge in Excel
• Experience with processing Union Payroll
• Strong interpersonal skills; able to deal effectively with individuals at all organizational levels.
• Strong understanding of payroll / labor regulations
• Demonstrated ability to calculate overtime, commissions, percentages & other basic mathematical functions

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

• The typical base salary range for this position is $70,000.00 - $96,439.00, annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
• Competitive salaries, profit sharing, and 401k.
• Generous paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement, paid annual dues for professional and societal organizations.
• BKF offers competitive and award-winning benefits and perks. To learn more click here.

BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.