Payroll Administrator (Remote)

American Specialty Health Incorporated; San Diego (CA); Remote; USD 48,000 - 60,000; Full time

Job summary

American Specialty Health Incorporated is seeking a Payroll Administrator to join our Finance department. The role focuses on processing and auditing payroll disbursements and reporting while ensuring data integrity and regulatory compliance.

Based in the United States, this remote-friendly position requires handling bi-weekly payroll for multi-state employees, managing deductions, and producing periodic reports for management.

Qualifications

• Associate degree in accounting or 3-4 years of commensurate experience.
• 2+ years of experience with computerized, multi-state payroll systems.
• Experience handling a complex payroll on a national scale (1000+ employees).
• Strong HRIS/Time & Attendance skills; UltiPro and Kronos preferred.
• Knowledge of wage/hour laws across federal/state/local levels.

Responsibilities

• Process payroll and payroll reporting bi-weekly; meet timelines.
• Audit time & attendance hours for accuracy before transmission.
• Manage payroll inbox and respond to data-entry requests timely.
• Prepare year-end reports and W-2s; assist with audits.
• Reconcile garnishments, levies, and benefit deductions.

Skills

Payroll processing

Multi-state payrolls

Data analysis

Wage & hour knowledge

Training others

Education

Associate's Degree in Accounting

High School Diploma (equivalent experience)

Tools

UltiPro

Kronos

Job description

Description

American Specialty Health Incorporated (ASH) is seeking a Payroll Administrator to join our Finance department.

The primary purpose of this position is to process and/or audit all payroll related disbursements and reporting while ensuring the integrity of data processed, complying with company polices and government regulations on a timely and accurate basis.

Hourly Salary Range

American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate's qualifications, education, skill set, years of experience, and internal equity. $23,15 to $29.00 Hourly Wage Range.

Remote Worker Guidelines

• Remote Worker Guidelines: This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network. The internet connection must have a consistent 50 down/10 up Mbps minimum internet speed. 100 down/20 up is recommended to support higher quality video meetings.

Responsibilities

• Execution of all payroll processing and payroll reporting. Coordinate workflow to ensure that all bi-weekly payroll timelines are met.
  • Confirm payroll transactions processed within compliance of all federal, state, and local laws, as well as with company policies and procedures.
  • Manage payroll email inbox, ensuring timely response to questions, concerns and data entry requests.
  • Assist in the development, maintenance and implementation of automated payroll systems, including time and attendance systems.
  • Assist in ensuring that the systems and processes correctly compute and record time, earnings, employee benefit, special deductions, mandated benefits, taxes, garnishments and other items that affect net pay and/or company liability.
  • Review data entry by co-workers to ensure accuracy.
  • Audit bi-weekly time & attendance hours for accuracy and balancing prior to payroll transmission, verifying hours worked, overtime rules, alternate work schedules, PTO, holidays, etc.
  • Process accurate deduction and remittance of garnishments, child support, IRS levies and court orders.
  • Compile payroll reports including bi-weekly, monthly, quarterly and yearly reporting requirements for Finance or other management requested reporting, researching and resolving exception items as needed.
  • Assist in the preparation of periodic analyses of earnings, taxes, deductions, accruals, forecast and hours worked for management.
  • Assist in preparing and reconciling year-end reporting.
  • Work closely with the HR and Regulatory & Compliance departments to assist Payroll Leadership in developing integrated policies and procedures, providing timely and accurate periodic reports.
  • Assist in developing documentation in compliance with SOx 404 system of internal controls.
  • Reconcile/resolve payroll issues, concerns or questions internally and externally on a timely basis.
  • Maintain professional means of communication with all employees.
  • Assist in the creation and reconciliation of W-2's, Wage & Tax Registers and other year end activities.
  • Assist in annual Worker's Comp audits from regulatory authorities and insurers.
  • Provide training for new staff members while making sure deadlines are met for payroll and reporting.
  • Ensure that PTO accruals and balances are kept up do date and accurate.
  • Manage 401k contributions and reporting on a timely basis.
  • Manage historical document retention and organization of documentation records filing.
  • Keep Payroll Leadership abreast of all payroll related issues.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Associate's Degree in Accounting or 3-4 years of commensurate experience. If equivalent experience, High School Diploma required.
• 2 years experience with computerized, multi-state payroll systems as well as multi-company processing required.
• Experience handling a complex payroll on a national scale for over 1,000 employees required.
• Advanced experience in HRIS and Time & Attendance software. UltiPro and Kronos preferred.
• Knowledge of federal, state and local employment requirements related to wage & hour, payroll tax, and multi-state payrolls including multi-state FLSA pay rules.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Ability to calculate figures and amounts such as wages, wage garnishments, interest, commissions, average rate of pay, percentages, deductions, final paychecks, PTO accruals & balances, etc.
• Strong analytical, quantitative, problem solving, and technical skills.
• Ability to train others on payroll systems, processes and reporting.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

• Primarily sedentary, able to sit for long periods of time.

Physical Requirements

• Ability to see, speak, and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within and around the facility or Work from Home (WFH) environment. Capable of using a telephone, computer keyboard, and mouse. Ability to lift up to 10 lbs.

Environmental Conditions

• Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.
Please view Equal Employment Opportunity Posters provided by OFCCPhere.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at .

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