Data Entry Coordinator (Onsite - San Diego, CA)

American-Specialty-Healt; San Diego (CA); On-site; USD 25,000 - 28,000; Full time

Job summary

American Specialty Health Incorporated is seeking a Data Entry Coordinator to join our Finance department and provide data entry and clerical support to help the Finance team achieve its goals.

The role is a full-time onsite position in San Diego, requiring accurate, high-volume data entry with Excel and strong Microsoft Office skills. The successful candidate will support a variety of finance tasks while maintaining confidentiality and professional communication.

Qualifications

• High school diploma required.
• Heavy data entry experience with 10-key and word processing (8,000 keystrokes per hour).
• At least one year general office experience including admin support and project management.
• Proficiency with Microsoft Outlook, Word and Excel.
• Strong verbal and written communication skills.

Responsibilities

• Provide data entry and clerical support for the Finance Department.
• Handle heavy data entry of checks in Excel.
• Open, sort, deposit checks and verify amounts.
• Use IHIS to identify check entities and analyze deposits.
• Prepare deposits and balance with depositor as needed.
• Prepare and send letters for misdirected checks to third parties.
• Research refund checks in IHIS and notify Claims department.
• Maintain finance mail, files, and documents.

Skills

Data entry

10-key

Word processing

Outlook

Excel

Verbal communication

Written communication

Education

High school diploma

Job description

American Specialty Health Incorporated is seeking a Data Entry Coordinator to join our Finance department. This position will provide data entry and clerical support to the Finance Department in the completion of tasks required to support team and department goals and objectives.

Hourly Salary Range

American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate's qualifications, education, skill set, years of experience, and internal equity. $17.84 to $20.00 Hourly Wage Range.

Onsite Requirement

This position requires full-time onsite office work.

Responsibilities

• Provides data entry/clerical support for the Finance Department. Heavy data entry of check information in Excel required.
• Opens, separates and sorts large volumes of checks and performs analysis to determine the proper entity and bank account for deposit.
• Logs checks received in Excel spreadsheets and then performs manual confirmation of amounts entered.
• Uses IHIS program to identify the entities of checks without proper entity designation.
• Prepares checks for deposit and takes them to the individual remotely depositing checks. Assists depositor with balancing deposits when needed.
• Compiles the Explanation of Benefit letters and notifies Claims Supervisors via email for pick-up.
• Uses IHIS program to research refund checks from practitioners, codes them accordingly, scans and emails copies of the checks to Claims department.
• Creates letters to return misdirected checks to Third Party Administrators, members and practitioners.
• Retrieves afternoon packages from Shipping and distributes them to the Finance Department.
• Organizes and distributes Finance mail.
• Responds to check inquiries from the Claims Department using the finance logs and verifies deposit status.
• Maintains list of CBR related payors including contact information and performs outreach to individual payors to identify payors who may be eligible to pay by EFT.
• Provides administrative support to the Finance department.
• Makes copies, prepares mailings, faxes reports, and scans financial documents.
• Sets up and maintains files and binders as requested.
• Assists in the creation of a variety of documents for presentations and/or financial filings.
• Provides assistance to other departmental staff to accomplish department objectives and assists with special projects.

Qualifications

• High school diploma required.
• Minimum one year of heavy data entry experience with 10 key and word processing with a minimum of 8,000 key strokes per hour required.
• Minimum of one year general office experience including administrative support and project management.
• Computer skills to include Microsoft Outlook, Word, and Excel.
• Good verbal and written communication skills.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 20 lbs.

Environmental Conditions

Usual office setting.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at [phone] x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.

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