26-583.B - Payroll Administrator - Sr.

Hilcorp; Georgia; On-site; USD 60,000 - 90,000; Full time

Job summary

Hilcorp seeks a Senior Payroll Administrator to manage multi-entity payroll processing, ensure data integrity, and meet federal, state, and local tax reporting requirements.

You will oversee weekly, bi-weekly, and off-cycle payrolls across entities, maintain Workday records, and collaborate with HR, IT, and finance to improve processes.

Requirements include five years of payroll experience, Workday familiarity, and FPC certification; CPP preferred; strong Excel skills and confidentiality.

Qualifications

• Minimum five years of payroll processing experience.
• Experience with multi-entity payroll and timekeeping systems.
• Knowledge of federal/state payroll taxes and garnishments.
• Proficient with Excel; data accuracy.
• Strong confidentiality and stakeholder management.
• Oil and gas industry experience preferred.

Responsibilities

• Manage payroll across multiple entities and processing cycles.
• Maintain payroll records, hires, terminations, and changes.
• Validate hours and earnings against timekeeping reports.
• Prepare payroll registers and cycle documentation.
• Process deductions (garnishments, child support, tax levies).
• Oversee direct deposit and resolve payment issues.
• Initiate and reconcile payroll-related wires and 401(k)/HSA contributions.
• Support quarterly tax activities and audits.
• Collaborate with HR, IT, AP to improve processes.
• Deliver payroll training materials.

Skills

Multi-entity payroll

Workday experience

Garnishments processing

401(k)/HSA contributions

Wires & reconciliations

Data integrity

Deadline management

Communication skills

Excel / Office

Confidentiality

Education

High School diploma / GED

Bachelor’s degree in HR / Business / Accounting

FPC Certification

CPP Certification (preferred)

Tools

Workday

Job description

The Payroll Administrator – Senior supports accurate and compliant payroll operations by managing multi-entity payroll processing, maintaining payroll data integrity, completing with tax and reporting requirements, and resolving payroll and timekeeping issues while contributing to process improvements and cross-department collaboration.

Essential Job Responsibilities:

• Manages payroll data and supports accurate weekly, bi-weekly, and off-cycle payroll processing across multiple entities, ensuring proper timesheets and wage calculations.
• Maintains and updates payroll system records for hires, rehires, terminations, job changes, compensation adjustments, and retroactive entries with increasing independence.
• Reviews Time & Absence, Earnings, and Payroll Worker Data reports to validate hours and salary accuracy before payroll submission.
• Prepares and distributes payroll registers and cycle documentation, ensuring completeness and accuracy.
• Processes voluntary and involuntary deductions—including garnishments, child support, and tax levies—while ensuring compliance with federal and state requirements.
• Oversees direct deposit setup and resolves issues such as rejections or reissued payments.
• Initiates and reconciles payroll-related wires for wages, taxes, garnishments, 401(k), HSA, and reimbursements; verifies contribution accuracy prior to vendor submission.
• Supports quarterly tax activities, research discrepancies, updates SUI rates, and ensures compliance within Workday and ADP SmartCompliance.
• Conducts New Hire Orientation and manages new-hire, lump-sum, and state reporting, including off-cycle bonus payrolls.
• Ensures compliance with final-paycheck laws and processes termination pay accurately and on schedule.
• Serves as a resource for employees and supervisors, resolving payroll and timekeeping issues and escalating complex matters as needed.
• Prepares financial, statistical, and operational reports (OSHA, TERO, CRI, forecasts) and assists with internal and external audits.
• Collaborates with IT, HR, AP, and other partners to improve payroll processes and enhance system efficiency.
• Develops and delivers payroll training materials to employees and managers, supporting knowledge transfer and consistency.

Other Job Responsibilities:

• Demonstrates company values—integrity, ownership, urgency, alignment, and innovation—while supporting the company’s mission and maintaining reliable attendance.
• Performs additional duties as assigned by management.

Qualifications:

• Five (5) years of payroll processing experience; oil and gas and Workday experience preferred.
• Skilled in multi-entity payroll, alternative schedules, incentive pay, and payroll tax and garnishment processing.
• Proficient with 401(k)/HSA contributions, wire transfers, journal entries, and reconciliations.
• Strong knowledge of payroll practices and federal/state labor and tax regulations.
• Detail-oriented, analytical, and able to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and build effective working relationships at all levels.
• Excellent communication, organization, and planning skills.
• Proficient in Microsoft Excel, Word, and PowerPoint; strong customer-service mindset.

Education Requirements:

• Required: High School Diploma or GED equivalent.
• Preferred: Bachelor’s degree in human resources, business administration, accounting, or a related field from an accredited four-year institution.

Certifications, Licenses, Registrations:

• FPC Certification required
• CPP Certification preferred