Payroll Administrator (on site)

LRS; Rosemont (IL); Hybride; USD 45 000 - 50 000; Plein temps

Résumé du poste

LRS is seeking a Payroll Administrator to manage weekly payroll for 2,200+ employees, including salary, hourly-union, and non-union staff. You will ensure compliance with wage laws, handle union deductions, and maintain accurate records in a fast-paced office environment.

The role requires 3+ years in payroll with major software (ADP, Paylocity, Paycor, Workday, Paychex) and strong Excel/Word skills. Hybrid work options may apply; confidentiality and initiative are essential.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Minimum of 3 years of payroll processing experience using major payroll software such as ADP, Paylocity, Paycom, Paycor, Workday or Paychex.

Responsabilités

• Respond to employee and manager inquiries submitted through the ticketing system, ensuring timely resolution within SLAs and payroll processing timelines.
• Process weekly payroll for approximately 2,200+ employees across multiple pay groups (salary, hourly-union, hourly-non-union).
• Review time entries for accuracy and compliance with labor laws and union regulations.
• Process LOA payments and apply various union-related deductions as required.
• Audit payroll data to identify and resolve discrepancies prior to final submission.
• Calculate and report monthly union contributions; ensure timely and accurate payment processing per union schedules.
• Maintain up-to-date knowledge of Collective Bargaining Agreements to ensure proper payroll execution and union payment compliance.
• Monitor payroll operations to ensure adherence to federal, state, local tax regulations, and union requirements.
• Respond to wage garnishments, tax levies, court-ordered deductions, bankruptcies, and employment verifications in compliance with law.
• Assist with other payroll related projects as assigned.

Connaissances

Payroll regulations

FLSA knowledge

Attention to detail

Data entry accuracy

Communication skills

Formation

Bachelor’s degree preferred

Outils

ADP Lyric Time & Attendance

Excel

Word

Description du poste

LRS is the industry leader in providing innovative and environmentally responsibly waste and recycling solutions. Our team delivers exceptional service and value through relentless commitment to customer satisfaction and preservation of the environment. Through our safe and innovative approach to waste diversion, LRS thrives on the passion and innovation of our employees to preserve and sustain the beauty of the towns, neighborhoods and communities that we serve. We are excited to hire candidates that align with our Vision and Values: To become the safest, most innovative waste recycler in the world by redefining the way the world views waste.

Live Safety

• Serve With Passion
• Innovate Relentlessly
• Engage With Integrity
• Build Community
• Be Accountable

Reports To: Payroll Manager

The Payroll Administrator is responsible for preparing and processing weekly payrolls accurately and on time. This role is responsible for employee setup and terminations, on-going maintenance of employee records including pay rate updates and preparation of union reporting. Additionally, the Payroll Administrator supports the Payroll Manager in the development, implementation and maintenance of payroll policies, procedures, and related documentation.

• Respond to employee and manager inquiries submitted through the ticketing system, ensuring timely resolution within established Service Level Agreements (SLAs) and payroll processing timelines.
• Process weekly payroll for approximately 2,200+ employees across multiple pay groups, including salary, hourly-union, and hourly-non-union employees.
• Review employee time entries for accuracy and compliance with applicable labor laws and union regulations.
• Process Leave of Absence (LOA) payments and apply various union-related deductions as required.
• Audit payroll data to identify and resolve discrepancies prior to final submission.
• Calculate and report monthly union contributions; ensure timely and accurate payment processing in accordance with union-specific schedules and requirements.
• Maintain up-to-date knowledge of all Collective Bargaining Agreements to ensure proper payroll execution and union payment compliance.
• Monitor payroll operations to ensure adherence to federal, state, and local tax regulations, as well as union-related requirements.
• Respond to and process wage garnishments, tax levies, court-ordered deductions, bankruptcies, and employment verifications in compliance with legal requirements.
• Assist with other payroll related projects as assigned or required.

Scope Of Responsibility

This is an individual contributor role and occasionally directed in several aspects of work. This role will gain exposure to some of the complex tasks within the job function. May be required to work on projects and matters of limited complexity in a support role.

Knowledge And Skill Requirements

• Understanding of federal, state and local wage and hour laws, including FLSA, tax regulations and garnishment rules.
• Knowledge of how benefits such as health insurance, 401K, PTO impact payroll.
• Awareness of laws affecting employee compensation and classifications such as exempt versus non-exempt, independent contractors, etc.
• ADP Lyric Time & Attendance experience is preferred.
• Exposure to union payroll environment a plus.
• Must be proficient in Microsoft Word and Excel (Vlookup & pivot tables).
• Detailed-oriented with ability to perform with a high degree of accuracy.
• Quickly and easily adapt to change and shifting priories with enthusiasm.
• Strong problem solving, organizational, communication, and interpersonal skills required.
• Ability to work independently and as part of a team in a deadline-driven and fast paced environment.
• High level of integrity with the ability to maintain complete confidentiality.

Education & Experience

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• Minimum of 3 years of payroll processing experience using a major, payroll software such as ADP, Paylocity, Paycom, Paycor, Workday, or Paychex.

Physical Demands & Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers to handle, control, or feel objects, tools, or controls.
• Regularly required to talk and hear, both in person and by phone or web meetings.
• Occasionally required to stand, walk, and reach with hands and arms.
• Ability to read and interpret data on a computer screen or printed documents.
• Work is performed in a typical office environment with moderate noise levels, in a climate-controlled environment with heating and air conditioning.
• Potential for remote work or hybrid work arrangement.
• May be required to lift up to 30 pounds.

Travel Required

Travel may be required on a very limited basis to attend seminars, conferences, networking events, etc. All travel must be approved by direct leader and level up leader.

This job description is designed to provide a general overview of the responsibilities and qualifications required for the position. It is not intended to be an exhaustive list of all duties or qualifications.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
• Occasionally required to stand and walk
• Must frequently lift and/or move up to 10 pounds
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus

$32.69-36.06