Payroll Administrator (MP)

The CIP Group; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The CIP Group in Cambridge, MA is seeking a Payroll Administrator to ensure accurate payroll processing and compliance with regulations. This role requires solid understanding of payroll practices and the ability to work independently, while collaborating with various teams.

The ideal candidate will have 3–6 years of experience in payroll administration and be proficient in HRIS platforms. A hybrid work environment is offered, allowing for a balance between remote work and on-site meetings.

Qualifications

• 3–6 years of progressive payroll administration experience.
• Strong working knowledge of payroll systems and timekeeping.
• Demonstrated understanding of employment laws and payroll regulations.

Responsibilities

• Process payroll accurately and on time for all employees.
• Administer payroll changes for new hires, terminations, and promotions.
• Ensure compliance with federal, state, and local regulations.

Skills

Payroll administration

Compliance with payroll regulations

Organizational skills

Analytical skills

Tools

HRIS platforms

Microsoft Excel

Paycor

Job description

For over 35 years, CIP Group has been a dynamic force in Employee Benefits, Retirement, HR Consulting, and Payroll Services, committed to excellence and innovation. While we are a Boston-based, independent benefit brokerage located in Cambridge, MA, we are proud to be a national firm, serving clients across the country. Our diverse team simplifies work life for clients by offering expert services tailored to each client’s strategic vision.

Our philosophy centers on advocacy and partnership, going beyond traditional roles to collaborate and conquer challenges. CIP Group’s commitment to excellence is woven into our DNA, ensuring every interaction is a step towards a more prosperous and confident future. Together, we strive to bring innovation and transformative solutions, forging a path toward a future where organizations thrive, employees flourish, and success knows no bounds.

We are looking for candidates located in MA, CT or RI.

Position Summary

The Payroll Administrator requires a solid understanding of payroll practices, the ability to work with minimal supervision, and a proactive approach to ensuring compliance, accuracy, and positive employee experience.

Key Responsibilities

• Working collaboratively with team members, process bi-weekly/weekly/monthly payroll accurately and on time for all employees
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments
• Ensure ongoing compliance with federal, state, and local wage and hour regulations
• Reconcile payroll reports, identify discrepancies, and implement corrective actions
• Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships
• Serve as a subject‑matter resource for payroll‑related employee inquiries and issue resolution
• Maintain and audit employee records within HRIS systems to ensure accuracy and compliance
• Lead onboarding and off‑boarding processes, ensuring timely completion of documentation and system updates
• Work with benefits team members for questions surrounding employee benefits programs, and deductions
• Manage background checks, employment verifications, and I‑9 compliance

Qualifications

• 3–6 years of progressive payroll administration
• Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems
• Demonstrated understanding of employment laws, payroll regulations, and compliance requirements
• Proven ability to manage multiple priorities with minimal supervision
• High level of discretion when handling confidential information

Preferred Qualifications

• Payroll certification (CPP, FPC) or HR certification (PHR, SHRM‑CP)
• Experience processing multi‑state payroll
• Experience with Paycor is a plus
• Experience supporting audits and compliance reporting

Skills & Competencies

• Strong analytical, problem‑solving, and decision‑making skills
• Excellent organizational, communication, and interpersonal abilities
• Advanced proficiency in Microsoft Excel and HR reporting tools
• Ability to collaborate cross‑functionally and support employees at all organizational levels

Work Environment

• Hybrid work environment with occasional on‑site corporate meetings and client onsite visits