Payroll Assistant I

First Financial Credit Union; Pasadena (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) with employer contributions

Paid Time Off (PTO)

Employee recognition events

Job summary

First Financial Credit Union in Pasadena is searching for a detail-oriented Payroll Administrator and HR Assistant. This role involves managing payroll processing and benefits reconciliation in a collaborative, member-focused environment.

Key responsibilities include processing bi-weekly payroll, reconciling payroll reports, and providing HR support. The ideal candidate will have at least 2 years of payroll experience and proficiency in ADP and Microsoft Office.

Qualifications

• 2+ years payroll processing experience.
• High proficiency in Microsoft Excel and Office Suite.
• Knowledge of federal and state payroll tax laws.

Responsibilities

• Process bi-weekly payroll and ensure compliance with laws.
• Administrative duties for online electronic timesheet system.
• Reconcile quarterly and year-end payroll reports.

Skills

Payroll processing

ADP-Workforce Now System

Microsoft Excel

Organizational skills

Communication Skills

Knowledge of payroll tax laws

Job description

We are looking for a detail-oriented and reliable Payroll Administrator and HR Assistant to join our team at First Financial Credit Union's headquarters in Pasadena. In this hands-on role, you will manage end-to-end payroll processing, and benefits reconciliation. You will play a critical role in ensuring our employees are paid accurately and on time while supporting overall HR operations in a collaborative, member-focused environment.

Key Responsibilities

• Process bi-weekly payroll, including time & attendance imports, personnel status changes (new hires, promotions, terminations), and compliance with all federal, state, and local employment laws, wage & hour rules, and union contracts.
• Administer the online electronic timesheet system: train users, add/terminate employees, and troubleshoot issues.
• Manage wage garnishments, final termination payouts, and related notifications (including IT access changes).
• Reconcile quarterly and year-end payroll reports; prepare and distribute W-2s.
• Reconcile monthly insurance invoices across all carriers, process COBRA reporting, and resolve billing discrepancies.
• Audit and reconcile 401(k) data between ADP and Fidelity systems (deferrals, safe harbor, PSW reports, etc.).
• Review and reconcile union dues; prepare monthly payments, reports, and communications to the union.
• Process verification of employment requests and prepare employee service anniversary awards/certificates.
• Assist with security key card issuance and maintain accurate access records in payroll and key card systems.
• Provide general HR and office support: answering phones, preparing correspondence, ordering supplies, and supporting departmental meetings.
• Maintain strong working relationships with employees, managers, and co-workers while upholding confidentiality and professionalism.

Qualifications & Experience

• 2+ years payroll processing experience
• Proficient in ADP-Workforce Now System.
• High proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail, organizational skills, and ability to meet strict deadlines.
• Strong communication skills and a collaborative, service-oriented attitude.
• Knowledge of federal and state payroll tax laws, wage & hour regulations, and COBRA is required

What We Offer

• Medical, Dental, Vision, Flexible Spending Accounts and Employee Assistance Program
• Company-sponsored Life insurance, and Long term disability
• Voluntary Benefits with Colonial Life and Guardian
• Paid Time Off (PTO) for Non-Union employees
• Additional PTO Service award for every 5 years of service
• 401(k) with 3% Safe Harbor Employer Contributions
• Special Product Pricing (discounted loan rates and interest on accounts with no minimum balance)
• Employee appreciation and recognition events
• Opportunities for gain sharing

If you are a payroll professional who enjoys variety and takes pride in accuracy and employee service, we want to hear from you!