Payroll Administrator

LHH; Wayne (NJ); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid time off

Job summary

LHH in Wayne, NJ is seeking a Payroll & Accounts Payable Specialist to join its accounting team. This contract-to-hire role oversees bi-weekly payroll for about 180 employees and supports AP, reconciliations, and month-end reporting.

The ideal candidate has 3–5 years of payroll/AP experience, understands varied compensation structures, and is comfortable with multiple deadlines. Training on AP processing and Sage Intacct is provided.

Qualifications

• 3-5 years of payroll, accounts payable, bookkeeping, or accounting experience preferred.
• Experience managing multi-faceted payroll and compensation structures.
• Interest and ability to learn accounts payable processing.
• Strong communication skills and ability to maintain confidential information.

Responsibilities

• Process bi-weekly payroll for hourly and salaried employees.
• Review payroll data for accuracy and resolve discrepancies prior to submission.
• Calculate and verify performance-based compensation, travel and mileage reimbursements, and other variable pay.
• Process employee status changes, terminations, adjustments, and PTO accruals.
• Maintain payroll records and assist with audits and compliance.
• Review invoices and process vendor payments via EFT, online payment, and check.
• Prepare payment recommendations and obtain approvals.
• Maintain AP aging schedules and address vendor inquiries and discrepancies.
• Utilize Sage Intacct for invoice and AP processing.
• Perform daily and monthly reconciliations across multiple bank accounts.
• Assist with cash flow monitoring and reporting.
• Support month-end reporting, including PTO accruals, travel expenses, AP aging, deposits, and sales tax.

Skills

Payroll processing

Accounts payable

Bank reconciliations

Month-end reporting

Communication

Confidential information handling

Tools

Sage Intacct

Job description

Job Type: Contract-to-Hire | Immediate Need

Compensation: $70,000 - $80,000 when permanent*

Position Summary

A growing healthcare organization in the Wayne, NJ area is seeking a Payroll & Accounts Payable Specialist to join its accounting team. This contract-to-hire opportunity is ideal for someone with hands-on payroll experience who is organized, detail-oriented, and comfortable managing multiple deadlines.

The position will oversee bi-weekly payroll for approximately 180 employees, including employees with varied compensation structures, while also supporting accounts payable, bank reconciliations, and month-end reporting.

Key Responsibilities

Payroll

• Process bi-weekly payroll for hourly and salaried employees.
• Review payroll data for accuracy and resolve discrepancies prior to submission.
• Calculate and verify performance-based compensation, travel and mileage reimbursements, and other variable pay.
• Process employee status changes, terminations, adjustments, and PTO accruals.
• Maintain accurate payroll records and assist with audits and compliance.

Accounts Payable | Company Will Train

• Review invoices and process vendor payments via EFT, online payment, and check.
• Prepare payment recommendations and obtain appropriate approvals.
• Maintain AP aging schedules and address vendor inquiries and discrepancies.
• Utilize Sage Intacct for invoice and AP processing.

Reconciliations & Reporting | Company Will Train

• Perform daily and monthly reconciliations across multiple bank accounts.
• Assist with cash flow monitoring and reporting.
• Support month-end reporting, including PTO accruals, travel expenses, AP aging, deposits, and sales and use tax.
• Maintain supporting documentation for internal and external audits.

Qualifications

• 3-5 years of payroll, accounts payable, bookkeeping, or accounting experience preferred.
• Experience managing multi-faceted payroll and compensation structures.
• Interest and ability to learn accounts payable processing.
• Strong communication skills and ability to maintain confidential information.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401(k) plan. Our program provides employees with the flexibility to choose the type of coverage that meets their individual needs.

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by federal, state, or local law; and holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.