Payroll Administrator

DCI Engineers Inc; Seattle (WA); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Competitive salary + overtime

Company-paid medical, dental, and视n

Tax-advantaged savings accounts

Company-paid Life, AD&D, and Long-Term

Voluntary Short-Term Disability, Life,

401(k) with company contribution

8 paid holidays

Job summary

DCI Engineers Inc. in Seattle, WA, seeks a Payroll Administrator to manage accurate, timely payroll operations across offices. On-site five days weekly, transitioning to four days on-site and one remote day weekly.

You will process timesheets, manage taxes and deductions, and support payroll year-end activities while collaborating with Payroll Manager, People & Culture, and Accounting. ADP experience preferred.

Qualifications

• Experience with ADP Workforce Now is required.
• Multi-state payroll experience is a plus.
• High accuracy and analytical problem-solving skills.

Responsibilities

• Process and audit weekly timesheets and biweekly payroll.
• Maintain payroll and timekeeping records and support changes.
• Manage payroll taxes, registrations, notices, tax rates, and multi-state reporting.
• Coordinate payroll administration for leaves of absence and deadlines.
• Collaborate with ADP and payroll liaison across departments.
• Support year-end processing, W-2s, and regulatory reporting.
• Document payroll procedures and internal controls.

Skills

Payroll processing

ADP Workforce Now

Excel PivotTables

Multi-state payroll taxes

Attention to detail

Communication

Time management

Confidentiality

Analytical skills

Tools

Deltek Vantagepoint

ADP Workforce Now

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Administrator

Seattle, WA, US

2 days ago Requisition ID: 1889

Salary Range: $31.25 To $35.00 Hourly

Join DCI Engineers in our Seattle, Washington office as a Payroll Administrator and help ensure accurate, timely payroll administration across our offices. You will support day-to-day payroll operations, provide cross-coverage across core functions, and partner with the Payroll Manager, People & Culture, and Accounting to improve payroll processes and reliability.

This position will initially work on-site in Seattle five days per week, transitioning to four days on-site and one remote day per week.

What You’ll Do:

As a Payroll Administrator, you will support accurate and efficient payroll operations across the company:

• Process and audit weekly timesheets and biweekly payroll, including earnings, taxes, deductions, payments, and system postings
• Maintain payroll and timekeeping records, process employee changes, and support new-hire payroll setup
• Manage payroll tax accounts, registrations, notices, tax rates, and multi-state reporting requirements
• Coordinate payroll administration for leaves of absence, including payments, offsets, usage, and deadlines
• Research and resolve payroll questions, complete employment verifications, and serve as the payroll liaison with ADP
• Support payroll reconciliations, accruals, audits, year-end processing, W-2s, and required employment and demographic reporting
• Maintain payroll procedures and internal controls, document SOPs, and collaborate on technology-driven process improvements

What You Bring:

To succeed as a Payroll Administrator, you should bring the following skills and abilities:

• Working knowledge of timekeeping, payroll processing, multi-jurisdictional payroll taxes, and tax withholdings
• ADP Workforce Now experience required; Deltek Vantagepoint and AEC industry experience is a plus
• Exceptional accuracy, attention to detail, and analytical problem-solving skills
• Strong Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP
• Strong organizational and time-management skills with the ability to meet deadlines and adapt to changing priorities
• Clear, professional communication and collaboration skills with the ability to handle sensitive and confidential information

Why DCI Engineers

At DCI Engineers, how we work together is just as important as the work we produce. Since our founding nearly 40 years ago, we’ve believed that strong relationships, shared knowledge, and a commitment to excellence are what set us apart.

Our culture is grounded in a set of core values that shape how we show up every day:

• Entrepreneurial – We take initiative, think beyond the status quo, and embrace a “we can figure it out” mindset.
• Collaborative – We create a connected experience across teams and offices, where people feel supported and can learn from one another.
• Resilient – We adapt, learn, and grow stronger through challenges, continuously investing in our people and capabilities.
• Creative – We encourage new ways of thinking—not just in our engineering work, but in how we support our employees and build our programs.
• Community-Oriented – We foster a sense of belonging by building strong internal relationships and supporting the communities where we live and work.
• Trust-Driven – We earn trust through accountability, strong performance, and doing what we say we will do.
• Competitive salary + overtime earning opportunities
• Company-paid medical, dental, and visioninsurance
• Tax-advantaged savings account options
• Company-paid Life, AD&D, and Long-Term Disability
• Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
• 401(k) with annual company contribution
• 8 paid holidays (including 1 floating holiday)