Payroll Administrator

DCI Engineers; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Company-paid insurance

401(k) with company contribution

8 paid holidays

Paid vacation and sick leave

Parental leave

Commuter benefits

Health & Fitness Program

Cell phone benefits

Seminar and licensing reimbursements

Job summary

DCI Engineers in Seattle, WA is seeking a Payroll Administrator to ensure accurate, timely payroll across offices. You will support day-to-day payroll operations and collaborate with the Payroll Manager, People & Culture, and Accounting to improve processes.

The role initially requires on-site work five days a week in Seattle, with a transition to four on-site days and one remote day per week, offering a hybrid setup and ongoing professional growth.

Qualifications

• Experience with timekeeping and payroll processing across multi-state jurisdictions.
• Proficiency with ADP Workforce Now is required; Deltek Vantagepoint is a plus.
• Strong Excel skills including PivotTables and lookup functions.

Responsibilities

• Process and audit weekly timesheets and biweekly payroll.
• Maintain payroll records and support new-hire setup.
• Manage payroll tax accounts, registrations, and multi-state reporting.
• Coordinate leaves of absence payroll and deadlines.
• Serve as payroll liaison with ADP and ensure accuracy of payroll data.
• Support year-end processing, W-2s, and related reporting.
• Document procedures and assist in process improvements.

Skills

Timekeeping

Payroll processing

Multi-state taxes

Tax withholdings

Excel PivotTables

VLOOKUP/XLOOKUP

Attention to detail

Analytical thinking

Communication

Organization

Tools

ADP Workforce Now

Deltek Vantagepoint

Job description

DCI Engineers - Seattle

Join DCI Engineers in our Seattle, Washington office as a Payroll Administrator and help ensure accurate, timely payroll administration across our offices. You will support day-to-day payroll operations, provide cross-coverage across core functions, and partner with the Payroll Manager, People & Culture, and Accounting to improve payroll processes and reliability.

This position will initially work on-site in Seattle five days per week, transitioning to four days on-site and one remote day per week.

What You’ll Do:

As a Payroll Administrator, you will support accurate and efficient payroll operations across the company:

• Process and audit weekly timesheets and biweekly payroll, including earnings, taxes, deductions, payments, and system postings
• Maintain payroll and timekeeping records, process employee changes, and support new-hire payroll setup
• Manage payroll tax accounts, registrations, notices, tax rates, and multi-state reporting requirements
• Coordinate payroll administration for leaves of absence, including payments, offsets, usage, and deadlines
• Research and resolve payroll questions, complete employment verifications, and serve as the payroll liaison with ADP
• Support payroll reconciliations, accruals, audits, year-end processing, W-2s, and required employment and demographic reporting
• Maintain payroll procedures and internal controls, document SOPs, and collaborate on technology-driven process improvements

What You Bring:

To succeed as a Payroll Administrator, you should bring the following skills and abilities:

• Working knowledge of timekeeping, payroll processing, multi-jurisdictional payroll taxes, and tax withholdings
• ADP Workforce Now experience required; Deltek Vantagepoint and AEC industry experience is a plus
• Exceptional accuracy, attention to detail, and analytical problem-solving skills
• Strong Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP
• Strong organizational and time-management skills with the ability to meet deadlines and adapt to changing priorities
• Clear, professional communication and collaboration skills with the ability to handle sensitive and confidential information

Why DCI Engineers

At DCI Engineers, how we work together is just as important as the work we produce. Since our founding nearly 40 years ago, we’ve believed that strong relationships, shared knowledge, and a commitment to excellence are what set us apart.

Our culture is grounded in a set of core values that shape how we show up every day:

• Entrepreneurial - We take initiative, think beyond the status quo, and embrace a "we can figure it out" mindset.
• Collaborative - We create a connected experience across teams and offices, where people feel supported and can learn from one another.
• Resilient - We adapt, learn, and grow stronger through challenges, continuously investing in our people and capabilities.
• Creative - We encourage new ways of thinking—not just in our engineering work, but in how we support our employees and build our programs.
• Community-Oriented - We foster a sense of belonging by building strong internal relationships and supporting the communities where we live and work.
• Trust-Driven - We earn trust through accountability, strong performance, and doing what we say we will do.

Compensation & Benefits

• Competitive salary + overtime earning opportunities
• Company-paid medical, dental, and vision insurance
• Tax-advantaged savings account options
• Company-paid Life, AD&D, and Long-Term Disability
• Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
• 401(k) with annual company contribution
• 8 paid holidays (including 1 floating holiday)
• Paid vacation and sick leave
• Paid parental leave
• Commuter benefits (where available)
• Health & Fitness Program
• Cell phone benefits
• Seminar and licensing reimbursements