Payroll Director

Seattle Office of City Finance; Seattle (WA); Hybrid; USD 92,000 - 131,000; Full time

Benefits offered by this job

Hybrid schedule

Comprehensive benefits

Job summary

The Seattle Office of City Finance seeks a Director of Payroll to lead payroll operations, time and attendance, and staff scheduling. You will drive strategic improvements to payroll systems, ensure accurate compensation and tax compliance, and coordinate with multiple departments to deliver timely financial reporting.

This senior role requires proven leadership across centralized and decentralized payroll environments, deep knowledge of federal and state payroll laws, and strong partnerships

Qualifications

• BA in Accounting, Finance, Public Administration or equivalent experience.
• Experience leading centralized payroll under federal/state/local laws.
• Knowledge of FLSA, ACH, Forms 941, and tax remittance requirements.
• Experience with payroll systems in large, complex organizations.
• Ability to supervise and influence multiple departments and staff.

Responsibilities

• Lead organization-wide payroll, time and attendance, and staff scheduling operations.
• Develop long-term payroll system and process strategy aligned with goals.
• Oversee citywide payroll processing and compliance with laws.
• Maintain internal controls and lead system upgrades and integrations.
• Provide payroll reporting and data analysis to senior leadership.

Skills

Payroll expertise

Tax compliance

System integrations

Leadership experience

Public sector payroll

Education

BA in Accounting, Finance, Public Administration

Tools

Workday

PeopleSoft

ADP

Job description

Position Description

The Office of City Finance (OCF) OCF is responsible for the financial operations of the City of Seattle. While working closely with the City's Budget Office, OCF oversees the City's financial control functions and enterprise reporting responsibilities and supports the goals set by the Mayor and the City Council by providing financial information and expertise. The Office of City Finance champions race and social justice and works progressively to realize the City's vision of racial equity by participating in the Race and Social Justice Initiative - RSJI, which requires fostering a relational culture and an openness to learn and apply new ideas and skills through an equity lens.

Director of Payroll

The Director of Payroll provides strategic and operational leadership for organization-wide payroll, time and attendance, and staff scheduling functions. This role is responsible for the visioning, planning, implementation, and continuous improvement of payroll systems and processes to ensure accuracy, efficiency, compliance, and timely financial reporting.

The Director oversees centralized payroll policy, compliance, and systems while coordinating with decentralized payroll staff across departments. This position ensures timely and accurate pay for City employees, manages complex tax compliance, leads payroll system upgrades, and maintains strong internal controls across the organization

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Responsibilities

Payroll Strategy & Operations

• Lead the organization’s payroll, time and attendance, and staff scheduling operations, ensuring timely and accurate compensation for all employees.
• Develop and execute a long-term payroll system and process strategy aligned with organizational goals.
• Oversee citywide payroll processing.

Policy, Compliance & Controls

• Develop, update, and enforce standardized payroll policies, procedures, and internal controls.
• Ensure compliance with all applicable federal, state, and local payroll laws and regulations, including FLSA requirements.
• Ensure accurate tax treatment, reporting, and remittance, including Forms 941 and other required filings.
• Serve as the primary liaison with tax authorities and regulatory agencies.

Systems Oversight & Optimization

• Accountable for all central payroll systems and integrations.
• Lead system implementations, upgrades, integrations, and troubleshooting in partnership with HR, Finance, IT, Labor Relations, and external vendors (e.g., Workday, PeopleSoft, ADP).
• Ensure accurate and timely data flow between payroll, timekeeping, scheduling, and accounting systems.

Audit, Reporting & Risk Management

• Plan, conduct, and oversee payroll audits to ensure data integrity, compliance, and control effectiveness.
• Provide detailed payroll reporting and analysis to senior leadership to support financial and operational decision-making.
• Maintain strong controls over ACH processes and payroll fund transfers.

Leadership & Collaboration

• Supervise and develop the central payroll team, foster high performance, collaborate with 40 City departments on complicated payroll issues and professional growth, and serve as backup to ensure business continuity.
• Lead a Payroll Business Function Network (or similar governance structure) to standardize processes, training, and best practices across decentralized payroll units.
• Collaborate closely with HR, Finance, Labor Relations, and departmental leaders to align payroll operations with broader organizational strategy.
• Serve as a trusted advisor and change leader across the organization.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Minimum Qualifications

• BA in Accounting, Finance, Public Administration, or comparable level of experience.
• Background in informatics, data management, or analytics.
• Documented history of leveraging expert-level knowledge of technology, payroll regulations, and related taxing requirements to consistently deliver accurate and timely payroll processing for a large, complex employer.
• Familiarity with governmental accounting regulations and compliance standards.
• Served in a senior leadership role providing direction and supervision to highly engaged and successful teams for over five years.
• Experience with implementation and operations of payroll and time capture systems.
• Working knowledge of Federal and Washington State payroll laws and regulations.
• Deep understanding of the Fair Labor Standards Act, overtime rules, and timekeeping requirements.
• Knowledge of payroll tax reporting, withholding, and remittance requirements.
• Familiarity with Automated Clearing House (ACH) procedures and payroll funding methodologies.
• Experience with accounting software and financial reporting.
• Knowledge of time and attendance and staff scheduling systems.
• Proven ability to manage complex, integrated systems and decentralized payroll environments.
• Demonstrated leadership skills with the ability to influence, lead change, and build consensus across diverse stakeholders.

Preferred Qualifications

• Strong experience with Workday Payroll ERP (highly preferred).
• High level of integrity and commitment to public trust.
• Prepare data for public records or council/board presentations.
• Experience with government ERP systems (e.g., Tyler Technologies, Munis, SAP Public Sector, Oracle Public Sector).
• Certified Payroll Professional (CPP).

Additional Information

PAY

This full-time position is classified as an Accountable Pay for Executives (APEX). It is not covered under the Civil Service System and is FLSA-exempt (not eligible for overtime pay). The full salary range for this position is $66.88 - $110.35 per hour. After a pay equity and budget analysis, the salary range for this role has been identified as $66.88 - $95.00 per hour.

Workplace Schedule/Environment

Hybrid schedule with remote work flexibility (minimum 3 days/week in-office). Individual schedules will be agreed upon by the employee and their supervisor. Work is performed both in an office environment. Collaborative, inclusive team environment.

Application Process

To be considered for this exceptional career opportunity, submit your resume, cover letter, and a list of six work-related references by Sunday, October 11, 2026. Please submit your materials to:

https://www.cpshr.us/recruitment/2671

For Additional Information About This Position Please Contact

DEBORAH GUTMMAN, SPHR, PHR-CA

Manager, Talent Acquisition CPS HR Consulting [e-mail] 916.471.3364

Candidates deemed to have the most relevant backgrounds will be invited to participate in a preliminary screening interview with the consultant. Those individuals determined to be best suited will be invited to participate further in a formal assessment process. An appointment is anticipated upon the completion of comprehensive reference and background checks.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Background Check

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.

Why work at the City of Seattle?

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Benefits

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

Who May Apply

This position is open to all applicants who meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The city encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience.