Payroll Administrator

99 Ranch Market; Union City (CA); On-site; USD 30,307 - 31,684; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insurance

401(k) Retirement Saving Plan with 4% Company Match

Employee Discount

Paid Time Off

Job summary

99 Ranch Market is hiring a Payroll Administrator in Union City, CA. This role focuses on accurate payroll processing, attendance tracking, and managing employee records. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to handle confidential information.

Responsibilities include payroll preparation, employee leave tracking, and ensuring compliance with regulations. Benefits include medical insurance, a 401(k) plan, and employee discounts. A qualified candidate will have an Associate degree in a relevant field and at least 1 year of experience.

Qualifications

• 1+ years of payroll or administrative experience preferred.
• Ability to handle sensitive records and data confidentially.
• Experience with timekeeping systems.

Responsibilities

• Process payroll for employees accurately and timely.
• Review timesheets for accuracy and completeness.
• Support attendance tracking and leave management.

Skills

Attention to detail

Communication

Customer service

Organizational skills

Confidentiality

Excel proficiency

Payroll system experience

Education

Associate degree in Accounting, Finance, Business Administration or related field

Tools

ADP

Kronos

Microsoft Office Suite

Job description

Summary

The Payroll Administrator is responsible for ensuring accurate and timely processing of payroll for employees across the organization. This role requires strong attention to detail, the ability to handle confidential information, and solid knowledge of payroll procedures, compliance regulations, and HR documentation. The Payroll Administrator will also support attendance tracking, leave management, and provide excellent customer service to internal stakeholders.

Responsibilities

• Maintain an organized filing system for personnel and payroll records.
• Review timesheets and personnel information for completeness and accuracy; flag discrepancies for review.
• Assist with payroll preparation and distribution of paychecks and earnings statements.
• Track employee leave balances, including FMLA, personal leave, and other absences.
• Verify attendance and hours worked using the company’s timekeeping system.
• Collaborate with management to support payroll accuracy and compliance.
• Work overtime as needed to meet payroll deadlines.
• Perform other duties as assigned by management.

Qualifications

• Associate degree required; a degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Minimum of 1 year of payroll or administrative experience preferred.
• Experience with payroll systems (e.g., ADP, Kronos, or similar platforms) preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to handle sensitive employee records and payroll data with strict confidentiality.
• Highly organized with strong attention to detail and the ability to manage multiple tasks in a fast‑paced environment.
• Strong communication and customer service skills.
• Ability to work independently and effectively prioritize responsibilities.
• Fluency in multiple languages (Chinese or Vietnamese) is strongly preferred.
• Must be authorized to work in the United States without sponsorship.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• This job may require standing or walking for extended periods of time, lifting up to 50 pounds, and performing repetitive motions.

Position Details

• Employment Type: Full Time.
• Location: 2931 Faber St., Union City, CA 94587.

Benefits

• Medical, Dental, Vision, and Life Insurance.
• 401(k) Retirement Saving Plan with 4% Company Match.
• Long‑Term Services Award.
• Employee Discount.
• Paid Time Off.

Compensation

The pay range for this job starts at $22 - $23 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

EEO Statement

We are an E.E.O. employer.