Payroll Administrator

Dahl Consulting; Albany (MN); On-site; USD 34,440 - 41,328; Full time

Job summary

Our client, Dahl Consulting, partners with a well-established construction and precast concrete manufacturing organization in Albany, MN to hire a Payroll Administrator for their corporate payroll team. The role handles multi-state payroll, timekeeping validation, union and certified payroll support, and post‑payroll audits.

The Payroll Administrator will report to the Corporate Payroll Manager and Director of Payroll Services, ensuring accuracy, compliance, and timely processing in a complex

Qualifications

• 2+ years of payroll, timekeeping, HR operations, accounting, union administration, or related experience.
• Familiar with timekeeping systems, payroll systems, ERP interfaces, and Excel.
• Ability to meet weekly deadlines with high accuracy.
• Commitment to compliance and process discipline.
• Experience with multi-state payroll and union payroll is a plus.

Responsibilities

• Process weekly payroll for multi-state environments with accuracy.
• Validate timecards, earnings, deductions, taxes, and PTO.
• Support union and certified payroll requirements.
• Resolve employee payroll inquiries with urgency and documentation.
• Maintain payroll controls, adjustments, and audit readiness.
• Prepare routine payroll reports and support system testing.

Skills

Attention to detail

Strong organizational skills

Compliance mindset

Effective communicator

Tools

Excel

Payroll systems

ERP interfaces

Timekeeping systems

Job description

Title

Payroll Administrator

Location

Albany, MN

Job Type

Contract-to-Hire or Direct-Hire

Compensation

$25-30/hr

Industry

Construction and Manufacturing

About the Role

Our staffing firm is partnering with a well‑established construction and precast concrete manufacturing organization based in Albany, MN to identify a detail‑oriented Payroll Administrator to join their corporate payroll team. The client operates across multiple states, legal entities, union agreements, job sites, and manufacturing plants, supporting a workforce of 3,000+ employees. This control‑sensitive role requires accuracy, urgency, documentation, and employee trust every week. The position reports to the Corporate Payroll Manager and Director of Payroll Services and plays a key role in protecting the organization from payroll errors, compliance exposure, and job‑costing defects.

Job Description

The Payroll Administrator will execute accurate, timely, and compliant payroll for a complex multi‑state construction and manufacturing environment, including weekly payroll processing, timekeeping validation, union and certified payroll support, employee issue resolution, and post‑payroll audit activities. The role requires strong ownership of details, root‑cause problem solving, and a no‑surprises approach to communication with field, plant, HR, and finance partners.

Key Responsibilities

• Payroll Processing & Weekly Execution: Process assigned payroll populations, locations, unions, entities, or workstreams in accordance with the payroll calendar and approval deadlines. Validate timecards, pay rates, earnings codes, deductions, taxes, union classifications, premium pay, PTO, retro adjustments, reimbursements, and per diems before processing. Review exception reports and resolve missing punches, late approvals, negative balances, unusual hours, duplicate payments, and coding inconsistencies. Prepare payroll batches, uploads, corrections, off‑cycle requests, and adjustment documentation with proper support. Support payroll reconciliation, variance review, funding support, and GL/labor cost review after processing.
• Timekeeping, Labor Coding & Operational Discipline: Partner with supervisors, plant leaders, field leaders, HR, and operations to drive timely timecard approvals and clean labor coding. Ensure labor hours are coded correctly by employee, union, job, task, department, project, cost code, shift, and premium category to support accurate job‑costing and margin reporting. Identify recurring late approvals, coding errors, missed punches, or location‑specific training needs and elevate patterns to payroll leadership.
• Union, Certified Payroll & Prevailing Wage Support: Support union payroll requirements including wage rates, fringe calculations, dues, deductions, jurisdictional rules, benefit remittances, and CBA‑specific provisions. Assist with certified payroll reporting, prevailing wage documentation, and project‑specific payroll requirements. Maintain accurate records and supporting documentation for union audits, benefit audits, certified payroll reviews, workers’ compensation audits, and internal compliance reviews.
• Employee Service & Issue Resolution: Serve as a professional point of contact for employee and supervisor payroll questions, correction requests, pay‑stub inquiries, deductions, garnishments, direct deposit, and wage‑related issues. Resolve issues with urgency while maintaining approval discipline and documentation. Track recurring inquiry types and payroll defects so leadership can address training gaps, system setup issues, or process failures.
• Controls, Compliance & Audit Readiness: Follow documented payroll controls for master‑data changes, pay‑rate changes, deductions, garnishments, manual checks, off‑cycle payments, union setup, bank changes, and payroll approvals. Maintain complete support for adjustments, corrections, reconciliations, and exceptions. Support monthly, quarterly, and annual activities including tax support, W‑2 preparation, unemployment requests, garnishment administration, benefit deduction review, and year‑end payroll cleanup. Help maintain SOPs, checklists, compliance calendars, and exception logs.
• Reporting, Continuous Improvement & Systems Support: Prepare routine payroll reports, exception summaries, aging issue logs, certified payroll support schedules, and payroll data requests for Finance, HR, Operations, and leadership. Assist with testing payroll system changes, new earning/deduction codes, union setup, timekeeping rules, tax updates, acquisition integration, and process automation. Recommend improvements that reduce manual work, repeated corrections, off‑cycle payrolls, and spreadsheet dependency.

Operating Cadence

• Daily during payroll processing: Review assigned timekeeping exceptions, missing approvals, coding issues, and payroll inbox/escalation items.
• Weekly: Complete payroll checklist, submit assigned payroll workstreams, document exceptions, support post‑payroll review, and update issue logs.
• Monthly: Assist with reconciliations, union/certified payroll support, recurring issue analysis, SOP updates, and reporting requests.
• Quarterly/Annually: Support tax filings, W‑2s, union audits, workers’ compensation audits, benefits review, and process‑improvement initiatives.

Required Qualifications

• 2+ years of payroll, timekeeping, HR operations, accounting, union administration, or related experience.
• Working knowledge of timekeeping systems, payroll systems, ERP interfaces, Excel, payroll reports, and basic reconciliation concepts.
• Ability to operate under weekly deadlines with high accuracy and strong follow‑through.
• Demonstrated accuracy under deadline pressure, ownership of details, and a compliance‑first mindset.
• Strong service orientation with the discipline to maintain approval controls, documentation, and policy consistency.
• Root‑cause problem‑solving skills – able to fix the immediate issue and help prevent the next occurrence.
• Comfortable working in a private‑equity‑backed environment where process discipline, measurable performance, controls, and continuous improvement are expected.

Preferred Qualifications

• 5+ years of payroll experience for placement at the Specialist level.
• Experience supporting hourly, field, plant, construction, manufacturing, or distributed workforces.
• Multi‑state payroll experience.
• Union payroll, certified payroll, prevailing wage, CBA, fringe benefit, or construction payroll experience.
• FPC, CPP, certified payroll training, payroll tax training, or equivalent payroll education.
• Experience assisting with SOP development, exception logs, and audit‑readiness documentation.
• Prior involvement in payroll system testing, acquisition integration, or process automation efforts.

Benefits

Dahl Consulting offers a comprehensive benefits package to eligible employees. For details see https://www.dahlconsulting.com/benefits-w2fta/.

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. We look forward to meeting you!