Payroll Administrator

Nexus HR; Sacramento (CA); On-site; USD 33,062 - 37,195; Full time

Job summary

Nexus HR Services seeks a Payroll Administrator in Sacramento, CA to manage payroll accounting and related administrative duties. You will handle time cards, commissions, tax withholdings, and deductions, coordinating with ADP and the HR team to ensure accuracy and compliance.

The role requires at least 2 years of payroll experience, familiarity with PEO settings, and solid Excel/Word skills. Applicants must be authorized to work in the US and reside in or be able to work in Sacramento.

Qualifications

• At least 2 years of payroll experience required.
• Must have experience in a PEO setting and with ADP or similar system.
• Proficient in Microsoft Excel and Word.
• Knowledge of Payroll Tax.
• California laws on working hours, holidays, PTO and sick time.

Responsibilities

• Collaborate with accounting and HR staff.
• Process payroll for all departments and acquired companies, including out-of-state payroll.
• Prepare payments for workers' compensation, child support, and garnishments; track in Excel.
• Calculate commissions and enter data into spreadsheets.
• Verify CRM sales prospects and process insurance bills.
• Prepare monthly spending reports and quarterly MWR submissions.
• Audit compliance and maintain records for state filings.

Skills

Payroll experience

PEO payroll

Microsoft Excel

Microsoft Word

Payroll tax knowledge

California payroll laws

Education

Certified payroll professional (CCP) preferred

Tools

ADP

Job description

Payroll Administrator - Sacramento, CA

Rate: $24.00 to $27.00 per hour

About the Job

We are looking for a Payroll Administrator in Sacramento, CA. The Payroll Administrator will perform payroll accounting and administrative duties to support the Payroll function. The Payroll Administrator will handle payable hours, commissions, bonuses, tax withholdings, and deductions.

Duties and Responsibilities:

• Work along with the accounting and human resources (HR) staff.
• Make sure all internal policies and applicable laws are followed.
• Handle business payroll (including out-of-state payroll) twice a month by processing time cards manually and electronically from all departments and their acquired companies, sending them to ADP, and ensuring the correctness of the overall payroll.
• Every pay cycle, process payments for workers' compensation, child support, and state and federal garnishments; keep track using spreadsheets in Excel to ensure compliance with audits.
• Calculate commissions and enter data into spreadsheets in Excel.
• Verify sales prospects in the CRM program.
• Check insurance bills before entering them into Excel spreadsheets.
• Monthly spending reports are logged and processed.
• Process the BLS 3020 form, also known as the Multiple Worksite Report (MWR), quarterly in compliance with state regulations.
• File and organize paperwork and audit compliance.
• Submit applications for conducting business in new states, as required by the state, and closure of these States as needed.
• Perform worker's compensation audit annually.
• Submit 401(K) payments and reports
• Perform 401(K) audit annually

Qualifications

• At least 2 years of payroll experience
• Must have experience handling payroll in a PEO setting
• Must have experience in ADP or any similar system
• Proficient with Microsoft Excel and Microsoft Word.
• Basic math, bookkeeping and accounting skills.
• Knowledge of Payroll Tax
• Certified payroll professional certificate (CCP) preferred
• Experience with California prevailing wage and certified payroll reporting preferred
• Must know California laws with regards to working hours, holiday pay, vacation PTO and sick time.
• Able to work in Sacramento, CA
• Authorized to work in the US