Payroll Administrator

Vscfiresecurityinc; Richmond (VA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Excellent pay

Paid vacation and holidays

Medical, dental and vision insurance

HSA or FSA

Company paid life insurance

Employee apparel program

Long term disability insurance

Referral bonus

Parental leave

Employee Assistance Program

Training and advancement

Job summary

VSC Fire & Security Corporate is seeking a Payroll Administrator to manage weekly payroll for a high-volume, multi-state environment. Responsibilities include processing, reviewing, and reconciling payroll data, handling bonuses, garnishments, and deductions, and ensuring compliance with wage-and-hour laws.

The ideal candidate will have 2+ years of payroll experience, proficiency with UKG and Excel, strong analytical skills, and the ability to work independently while collaborating with teams

Qualifications

• : 2+ years of payroll experience in a high-volume environment.
• : Experience processing multi-state payroll preferred.
• : Knowledge of payroll processes, deductions, taxes, and wage-and-hour requirements.
• : Experience with payroll/timekeeping systems; UKG knowledge preferred.
• : Strong accuracy and attention to detail with sensitive compensation data.
• : Ability to handle multiple priorities and meet deadlines in a fast-paced setting.
• : Excellent written and verbal communication skills.

Responsibilities

• Process weekly payroll accurately and timely per payroll schedules and deadlines.
• Verify weekly payroll using division hours and ensure compliance with policies and wage-and-hour standards.
• Review payroll data for accuracy and resolve discrepancies before finalization.
• Handle payroll adjustments, manual checks, off-cycle payrolls, bonuses, and special payments.
• Maintain proper withholding/remittance of garnishments, child support, and deductions.
• Respond to payroll questions from employees, managers, and leadership; research issues to resolution.
• Maintain confidentiality of all personnel and payroll records.
• Prepare for records requests from subpoenas, government agencies, audits or other authorized requests.
• Enter and process bonus checks and other supplemental payments.
• Calculate benefit deduction changes due to leaves of absence.
• Reconcile payroll and resolve discrepancies; assist with year-end tasks including W-2s.
• Assist with payroll system testing, updates, and process improvements.
• Stay updated on federal, state, and local payroll requirements.

Skills

Payroll experience

UKG experience

Multi-state payroll

Deductions and taxes

Confidentiality

Analytical skills

Excel proficiency

Team collaboration

Tools

UKG HCM

Microsoft Office

Job description

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security Corporate is seeking candidates for the position of Payroll Administrator.

What we offer:

• Excellent pay $70,000 - $80,000 based on experience
• Paid vacation and company holidays
• Medical, dental and vision insurance options for you and your family
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Company paid life insurance for full time employees
• Employee apparel program
• Company paid long term disability insurance
• Bonus for referring new employees
• Parental leave for full-time employees
• Employee Assistance Program (EAP)
• Opportunities for training and advancement

What you need:

• 2+ years of payroll experience in a high-volume environment.
• Experience processing multi-state payroll preferred.
• Demonstrated knowledge of payroll processes, deductions, taxes, and wage and hour requirements.
• Experience with payroll and/or timekeeping systems; UKG experience preferred.
• Strong analytical and problem-solving skills with the ability to research and resolve discrepancies independently.
• High degree of accuracy and attention to detail, particularly when working with numbers and employee compensation information.
• Ability to manage multiple priorities, meet strict deadlines, and work effectively in a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work effectively with employees and management at all levels.
• Ability to maintain strict confidentiality when handling sensitive personnel, payroll, and compensation information.
• Proficiency with Microsoft Office, particularly Excel, as well as other business and payroll software.
• Ability to work independently while also functioning effectively as part of a team.
• Desirable but not required:
  • Experience with UKG knowledge
  • Knowledge of Certified Payroll

What you will do:

• Process weekly payroll accurately and timely in accordance with established payroll schedules and deadlines.
• Verify weekly payroll based on payroll hours reported from each division and review for compliance with company policies and wage and hour standards.
• Review payroll data for accuracy, completeness, and unusual or inconsistent results and resolve discrepancies prior to payroll finalization.
• Process payroll adjustments, corrections, manual checks, off-cycle payrolls, bonuses, and other special payments as needed.
• Set up, maintain, and ensure proper withholding and remittance of garnishments, child support, and other payroll deductions.
• Respond to payroll questions and requests from employees, managers, and company leadership and research issues through resolution.
• Maintain confidentiality of all current and former personnel and payroll records.
• Respond to requests for records as required by subpoena, government agency, audit, or other authorized request.
• Enter and process bonus checks and other supplemental payroll payments.
• Calculate changes in benefit deduction amounts due to employee leaves of absence.
• Calculate and process credits and additional deductions resulting from incorrect or missed deductions.
• Assist with payroll-related reconciliations, audits, and year-end activities, including W-2 preparation and review.
• Maintain accurate payroll documentation and records.
• Research and resolve payroll discrepancies, identifying the root cause and taking appropriate corrective action.
• Assist with payroll system testing, updates, and process improvements.
• Maintain knowledge of applicable federal, state, and local payroll requirements and company policies.
• Perform other duties and special projects as assigned.

VSC Fire and Security is a drug free workplace.

Equal Opportunity Employer

We look forward to hearing from you!

www.vscfire.com