Payroll Administrator

VSC Fire & Security, Inc.; Richmond (VA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Excellent pay

Paid vacation

Health insurance (medical)

Dental insurance

Vision insurance

HSA or FSA

Company paid life insurance

Apparel program

Long term disability insurance

Referral bonus

Parental leave

EAP

Training & advancement

Job summary

VSC Fire & Security, Inc. in Richmond, VA is seeking a Payroll Administrator to manage weekly and multi-state payroll with accuracy and compliance. You will handle deductions, benefits, taxes, and wage/hour requirements while maintaining strict confidentiality.

In this role you will collaborate with HR and finance, ensure timely payroll processing, respond to payroll inquiries, and support year-end activities including W-2s. A2+ years in high-volume payroll is expected; UKG experience preferred.

Qualifications

• 2+ years of payroll experience in a high-volume environment.
• Experience processing multi-state payroll preferred.
• Demonstrated knowledge of payroll processes, deductions, taxes, and wage and hour requirements.
• Experience with payroll and/or timekeeping systems; UKG experience preferred.
• Strong analytical and problem-solving skills with the ability to research and resolve discrepancies independently.

Responsibilities

• Process weekly payroll accurately and timely in accordance with established payroll schedules and deadlines.
• Verify weekly payroll based on payroll hours reported from each division and review for compliance with company policies and wage and hour standards.
• Review payroll data for accuracy, completeness, and unusual or inconsistent results and resolve discrepancies prior to payroll finalization.
• Process payroll adjustments, corrections, manual checks, off-cycle payrolls, bonuses, and other special payments as needed.
• Set up, maintain, and ensure proper withholding and remittance of garnishments, child support, and other payroll deductions.
• Respond to payroll questions and requests from employees, managers, and company leadership and research issues through resolution.
• Maintain confidentiality of all current and former personnel and payroll records.
• Respond to requests for records as required by subpoena, government agency, audit, or other authorized request.
• Enter and process bonus checks and other supplemental payroll payments.
• Calculate changes in benefit deduction amounts due to employee leaves of absence.
• Calculate and process credits and additional deductions resulting from incorrect or missed deductions.
• Assist with payroll-related reconciliations, audits, and year-end activities, including W-2 preparation and review.
• Maintain accurate payroll documentation and records.
• Research and resolve payroll discrepancies, identifying the root cause and taking appropriate corrective action.
• Assist with payroll system testing, updates, and process improvements.
• Maintain knowledge of applicable federal, state, and local payroll requirements and company policies.
• Perform other duties and special projects as assigned.

Skills

Payroll experience

Multi-state payroll

UKG knowledge

Analytical skills

Attention to detail

Time management

Communication skills

Confidentiality

Excel

Independent worker

Team collaboration

Payroll regulations knowledge

Tools

UKG

Job description

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems. The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

Payroll Administrator.

What We Offer

• Excellent pay $70,000 - $80,000 based on experience
• Paid vacation and company holidays
• Medical, dental and vision insurance options for you and your family
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Company paid life insurance for full time employees
• Employee apparel program
• Company paid long term disability insurance
• Bonus for referring new employees
• Parental leave for full-time employees
• Employee Assistance Program (EAP)
• Opportunities for training and advancement

What You Need

• 2+ years of payroll experience in a high-volume environment.
• Experience processing multi-state payroll preferred.
• Demonstrated knowledge of payroll processes, deductions, taxes, and wage and hour requirements.
• Experience with payroll and/or timekeeping systems; UKG experience preferred.
• Strong analytical and problem-solving skills with the ability to research and resolve discrepancies independently.
• High degree of accuracy and attention to detail, particularly when working with numbers and employee compensation information.
• Ability to manage multiple priorities, meet strict deadlines, and work effectively in a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work effectively with employees and management at all levels.
• Ability to maintain strict confidentiality when handling sensitive personnel, payroll, and compensation information.
• Proficiency with Microsoft Office, particularly Excel, as well as other business and payroll software.
• Ability to work independently while also functioning effectively as part of a team.
• Desirable but not required:
  • Experience with UKG knowledge
  • Knowledge of Certified Payroll

What You Will Do

• Process weekly payroll accurately and timely in accordance with established payroll schedules and deadlines.
• Verify weekly payroll based on payroll hours reported from each division and review for compliance with company policies and wage and hour standards.
• Review payroll data for accuracy, completeness, and unusual or inconsistent results and resolve discrepancies prior to payroll finalization.
• Process payroll adjustments, corrections, manual checks, off-cycle payrolls, bonuses, and other special payments as needed.
• Set up, maintain, and ensure proper withholding and remittance of garnishments, child support, and other payroll deductions.
• Respond to payroll questions and requests from employees, managers, and company leadership and research issues through resolution.
• Maintain confidentiality of all current and former personnel and payroll records.
• Respond to requests for records as required by subpoena, government agency, audit, or other authorized request.
• Enter and process bonus checks and other supplemental payroll payments.
• Calculate changes in benefit deduction amounts due to employee leaves of absence.
• Calculate and process credits and additional deductions resulting from incorrect or missed deductions.
• Assist with payroll-related reconciliations, audits, and year-end activities, including W-2 preparation and review.
• Maintain accurate payroll documentation and records.
• Research and resolve payroll discrepancies, identifying the root cause and taking appropriate corrective action.
• Assist with payroll system testing, updates, and process improvements.
• Maintain knowledge of applicable federal, state, and local payroll requirements and company policies.
• Perform other duties and special projects as assigned.

VSC Fire and Security is a drug free workplace.

Equal Opportunity Employer

www.vscfire.com