Payroll Specialist

RPMGlobal; Toppenish (WA); On-site; USD 37,000 - 45,000; Full time

Job summary

Yakima Valley Farm Workers Clinic (YVFWC) in Toppenish, WA seeks a Payroll Specialist to manage confidential payroll data and process payments for top management and contracted providers. You will enter timesheets, validate data, and ensure compliance with state and federal regulations across multiple locations.

The role emphasizes accuracy, teamwork with HR Benefits, and system testing to optimize payroll workflows while supporting annual audits and tax filings.

Qualifications

• Associate’s degree in accounting or related subject required.
• Three years’ payroll experience with relevant software.
• Proficient with UKGPro or similar HRIS/Payroll system.
• Strong attention to detail and high accuracy.
• Good organizational and written/verbal communication skills.
• Intermediate Excel proficiency.

Responsibilities

• Maintains the confidentiality and accuracy of payroll information.
• Collects information, makes calculations, and enters timesheet data within required department timelines.
• Validates and processes payroll for top management and contracted providers.
• Works with HR Benefits & Leave to stay updated on policy changes.
• Keeps abreast of state and federal leave laws and applies them to payroll payments.
• Coordinates payroll batch processing for each pay period.
• Audits payroll pre-check reports and flags issues to Payroll Clerks.
• Updates employee changes in status, address, exemptions, and salary in the payroll system.
• Collaborates with IT/HRIS to troubleshoot payroll system issues.
• Generates payroll reports for multiple locations and states.

Skills

Payroll processing

Attention to detail

Communication

Independent work

Excel

Education

Associate’s Degree in Accounting or related subject

Tools

UKGPro

Job description

Join our team as a Payroll Specialist at Toppenish Central Administration in Toppenish, WA!

Be part of a healthcare organization that believes in making a difference beyond medical care! We’ve transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

We invite you to explore our short clips, WEare Yakima - WE are Family and YVFWC - And then we grew, for a glimpse into our dedication to our communities, health, and families!

Visit our website at www.yvfwc.com to learn more about our organization!

Position Highlights:

• $27.01-$33.09/hour DOE with the ability to go higher for highly experienced candidates.
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine.
• Profit sharing & 403(b) retirement plan available.
• Generous PTO, 8 paid holidays, and much more!

What You’ll Do:

• Maintains the confidentiality and accuracy of payroll information.
• Collects information, makes calculations, and enters timesheet data within required department timelines. Reviews timesheets and other data to detect and reconcile payroll discrepancies.
• Validates and processes payroll for top management and Contracted Providers, including the payment of relocation, hiring, stipends, and other supplemental payments.
• Works with HR Benefits & Leave Department to ensure Payroll staff are up to date with any changes to policies.
• Maintains knowledge of state and federal leave laws and uses critical thinking as they apply to payroll payments and employee absence. Performs actions necessary to track and pay state leave time per regulations.
• Participates in payroll system updates and ensures compliance with evolving regulations by performing system testing, validation, and necessary adjustments
• Coordinates the payroll batch process for each pay period.
• Audits payroll pre-check reports and alerts Payroll Clerks to problems or errors.
• Enters and updates employee changes in status, address, exemptions, job title, department transfers, deductions, direct deposit and/or salary in the payroll system.
• Collaborates with IT and HRIS teams to troubleshoot and resolve payroll system issues, ensuring seamless functionality and data integrity.
• Prepares and distributes payroll reports for the organization’s various locations in multiple states.
• Generates accrual entries as required. Reconciles assigned payroll general ledger liability accounts.
• Assists in compiling payroll audit samples for annual Corp and Profit-Sharing audits.
• Submits direct deposit file to bank for distribution to employee accounts.
• Assists in annual contribution report and submitting contribution for senior retirement plan.
• Maintains knowledge of state and local payroll tax laws and regulations.
• Assist in processing payroll tax deposits, tax withholdings and quarterly reporting to multiple states.
• Creates and keeps up to date standard operational procedures for payroll department.
• Responds to and resolves questions from internal staff and external entities such as creditors. Provides information about deductions, benefits, and procedures to internal staff and external entities as needed.
• Stores and files payroll information according to policy.
• Works closely with retirement broker on various provider benefits and retirement plans payments.
• Processes 403b and 457b contributions to investment firms.
• Assists the Payroll Supervisor in submitting legal filings and benefit payments.
• Assists with HRIS Payroll/Timekeeping system administration, supporting system enhancements, conducting regression tests, and validating system updates before deployment.
• Analyzes payroll system performance, identifies inefficiencies, and recommends improvements to optimize workflows and accuracy.
• Supports Payroll Clerk I and Payroll Clerk II by providing technical assistance and clarification of payroll processes as needed.
• Performs other duties as assigned.

Qualifications:

• Associate’s Degree in Accounting or related subject required. High School Diploma/GED and an additional two years' experience in accounting or payroll may be substituted for the required degree.
• Three years’ experience in payroll using relevant payroll software and databases.
• Proficient with UKGPro or a comparable HRIS/Payroll system preferred.
• Skills to prioritize work and handle a variety of tasks simultaneously.
• Skills to work independently with minimal supervision.
• Handles confidential information with discretion.
• Strong attention to detail and high level of accuracy.
• Strong organization skills.
• Effective verbal and written communication skills.
• Intermediate proficiency with Excel.
• Basic proficiency with a variety of computer programs including Microsoft Outlook and Word.

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.