Payroll Administrator

Michigan Milk Producers Association; Novi (MI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Paid time off

401k with employer contributions

Personal and professional growth

Employee recognition

Job summary

Michigan Milk Producers Association (MMPA) is hiring a Payroll Administrator to manage weekly and bi-weekly payroll for about 500 union and non-union employees across multiple locations. You will ensure compliance with federal/state laws and collective bargaining agreements, reconcile discrepancies, and provide HR payroll support.

Ideal candidates bring ADP experience, strong Excel skills, and a commitment to confidentiality and customer service in a fast-paced manufacturing environment.

Qualifications

• Associate's degree in Accounting, Business Administration, Human Resources, or a related field preferred
• Three or more years of payroll processing experience
• Experience processing weekly and bi-weekly payrolls for union and non-union
• Experience using ADP Workforce Now or similar payroll and HRIS systems
• Working knowledge of payroll regulations, wage and hour laws, and collective bargaining agreements
• Strong proficiency in Microsoft Excel
• Excellent analytical, organizational, and problem-solving skills
• Demonstrated ability to maintain confidentiality while handling sensitive information
• Strong written, verbal, customer service, and interpersonal communication skills
• Proven ability to manage multiple priorities and work independently

Responsibilities

• Process accurate and timely weekly and bi-weekly payrolls for approximately 500 union and non-union employees
• Review and validate timekeeping records, earnings, deductions, overtime, shift premiums, bonuses, and benefit withholdings
• Ensure payroll activities comply with federal, state, and collective bargaining agreement requirements
• Research and resolve payroll discrepancies and timekeeping issues
• Maintain payroll records and supporting documentation
• Process and reconcile union dues, benefit contributions, and related billings
• Prepare reports and documentation for union payroll obligations
• Calculate and process Short-Term Disability payments and leaves of absence
• Process new hire information and maintain payroll records in ADP
• Assist with payroll audits, reporting, and process improvements
• Develop payroll SOPs and support year-end activities
• Collaborate with HR, Operations, and Finance to resolve issues

Skills

Payroll processing

ADP knowledge

Excel

Analytical skills

Organizational skills

Attention to detail

Confidentiality

Customer service

Communication skills

Multi-location coordination

Education

Associate's degree in Accounting/Business

FPC/CPP certification (preferred)

Tools

ADP Workforce Now

HRIS systems

Microsoft Office

Job description

The Michigan Milk Producers Association (MMPA) is a member-owned and operated milk marketing cooperative known for producing high-quality, award-winning dairy products. Established in 1916, MMPA markets 5 billion pounds of milk annually and is the ninth largest dairy farmer-owned cooperative in the United States, serving members in Michigan, Ohio, Indiana and Wisconsin. At MMPA, commitment to milk quality begins on the farm and extends through five processing facilities and wholly owned subsidiary brands, Superior Dairy and Heritage Ridge Creamery. With seven sites across Michigan, Indiana and Ohio, MMPA continues to shape the future of the dairy industry through innovation, product diversification and strategic growth while returning value to its member-owners.

Why You'll Love Working Here

• Competitive salary
• Health and wellness benefits with medical coverage through Blue Cross Blue Shield, including mental health benefits
• Disability insurance
• Paid time off
• Retirement including 401k with employer contributions
• Personal and professional growth opportunities
• Employee appreciation events and recognition awards
• Employee wellness initiatives
• Employee feedback and suggestion forums

Position Summary

The Payroll Administrator is responsible for the accurate and timely processing of weekly and bi-weekly payrolls for approximately 500 union and non-union employees across multiple locations. This role ensures compliance with federal, state, and collective bargaining agreement requirements while maintaining payroll data integrity and providing exceptional support to employees and plant Human Resources teams. The ideal candidate is detail-oriented, highly organized, and committed to accuracy and customer service. This individual will serve as a payroll subject matter expert by supporting plant HR Clerks, administering union payroll activities, processing employee payroll transactions in ADP, and assisting with payroll audits, reporting, and process improvement initiatives. The successful candidate will exercise sound judgment, maintain confidentiality, and effectively manage multiple priorities in a fast-paced environment.

Responsibilities And Duties

• Payroll Administration
  • Process accurate and timely weekly and bi-weekly payrolls for approximately 500 union and non-union employees.
  • Review and validate timekeeping records, earnings, deductions, overtime, shift premiums, bonuses, and benefit withholdings to ensure accurate payroll processing.
  • Ensure payroll activities comply with applicable federal, state, and collective bargaining agreement requirements.
  • Research and resolve payroll discrepancies, employee pay issues, and timekeeping exceptions.
  • Maintain payroll records and supporting documentation in accordance with company policies and record retention requirements.
• Union Payroll and Leave Administration
  • Process and reconcile union dues, benefit contributions, and related union billings.
  • Ensure union payroll deductions are administered accurately and in accordance with collective bargaining agreements.
  • Prepare reports and supporting documentation related to union payroll obligations.
  • Calculate and process Short-Term Disability (STD) payments in accordance with company policies and benefit plan requirements.
  • Coordinate payroll processing related to employee leaves of absence to ensure accurate compensation and benefit deductions.
• ADP Administration and Payroll Support
  • Process new hire information and maintain employee payroll records within ADP.
  • Ensure payroll system data is accurate, complete, and maintained with a high level of integrity.
  • Assist with payroll system testing, upgrades, and process enhancements.
  • Serve as the primary payroll resource for plant HR Clerks by providing guidance on payroll procedures, policies, and system processes.
  • Train new and existing HR Clerks on payroll processing, timekeeping procedures, ADP transactions, and payroll best practices.
  • Collaborate with Human Resources, Operations, and Finance to resolve payroll issues and improve payroll processes.
• Compliance, Reporting, and Continuous Improvement
  • Assist with internal and external payroll audits by preparing documentation, reconciliations, and reports.
  • Prepare government payroll reports and other required regulatory filings.
  • Develop, document, and maintain payroll standard operating procedures.
  • Participate in payroll process improvement initiatives designed to enhance efficiency, compliance, and internal controls.
  • Support year-end payroll activities, including payroll reconciliations, reporting requirements, and W-2 preparation.
  • Perform other duties and responsibilities as assigned.

Education And Work Experience Requirements

• Associate's degree in Accounting, Business Administration, Human Resources, or a related field preferred; equivalent payroll experience may be considered.
• Three (3) or more years of payroll processing experience, preferably in a manufacturing or multi-location environment.
• Experience processing weekly and bi-weekly payrolls for union and non-union workforces.
• Experience using ADP Workforce Now or similar payroll and HRIS systems.
• Working knowledge of payroll regulations, wage and hour laws, and collective bargaining agreements.
• Strong proficiency in Microsoft Office applications, including Excel.
• Excellent analytical, organizational, and problem-solving skills.
• Demonstrated ability to maintain confidentiality while handling sensitive employee information.
• Strong written, verbal, customer service, and interpersonal communication skills.
• Proven ability to manage multiple priorities, meet deadlines, and work effectively both independently and collaboratively.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

Preferred Qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
• Experience processing union payrolls and administering union billings.
• Experience calculating disability pay and supporting leave administration.
• Experience supporting payroll audits, compliance reporting, and regulatory requirements.
• Experience developing payroll procedures and training end users.

Key Competencies

• Payroll accuracy and attention to detail
• Knowledge of union payroll administration
• Payroll compliance and regulatory knowledge
• Customer service and employee support
• Training and coaching
• Analytical and problem-solving skills
• Organization and time management
• Process improvement and documentation
• Collaboration and teamwork
• Confidentiality and professional integrity

MMPA provides the opportunity for meaningful work that makes a difference in the dairy industry and in our communities.

We are interested in every qualified candidate who is eligible to work in the United States.

MMPA is committed to maintaining a safe, healthy, and productive environment for all employees as one of our top priorities. As part of our commitment to your well-being and workplace safety, all applicants are required to undergo a drug screening and background check as part of the hiring process.

We are not accepting unsolicited candidate introductions, referrals, or résumés from third-party recruiters or staffing agencies for this position.

MMPA is an equal opportunity employer.