Payroll Administrator

F. Schumacher & Co.; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

A leading interior design company in New York City is seeking a detail-oriented Payroll Administrator to ensure accurate payroll processing and compliance. This hybrid role requires in-office presence three days a week and offers a competitive benefits package, including profit sharing and medical coverage.

Benefits

Corporate Annual Profit Sharing

401K Plan

Medical Coverage

Prescription Drug Plan

Vision Coverage

Health Savings Account (HSA)

15 Days Paid Time Off (PTO)

Life Insurance

Flexible Spending Accounts (FSA)

Employee Discount

Qualifications

• 3-5 years of payroll processing experience in a multi-state environment.
• Strong understanding of payroll regulations, particularly in New York.

Responsibilities

• Administer end-to-end payroll processing for employees bi-weekly and semi-monthly.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Calculate and process performance bonuses and commissions.

Skills

Attention to Detail

Interpersonal Skills

Time Management

Education

Bachelor’s degree in Accounting

Tools

UKG

Excel

Google Sheets

Job description

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers“celebrate the feeling of home”.Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and an attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our competitive advantage in the industry is people. We believe that our employees are our most valuable asset. F. Schumacher & Co is deeply anchored in our company core values which are as follows:

• Transparent
• Ownership & Accountability
• Solutions-Oriented
• Open
• Empowering

We empower our employees to live these values daily because we understand how it will positively impact the customer journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role is part of Schumacher North America, which is the largest division of the company.

About The Role

We are seeking a detail-oriented, highly organized Payroll Administrator to join our team in New York City. This individual will be responsible for ensuring accurate and timely payroll processing across multiple employee groups, maintaining strict tax and regulatory compliance, and managing various incentive, commission, and rewards-based compensation programs. This position plays a critical role in supporting financial accuracy and employee satisfaction, and serves as a key partner to HR and Finance teams.

This is a hybrid role based in our NYC headquarters, with a required in-office presence of three (3) days per week.

Responsibilities:

Payroll Processing & Administration

• Administer end-to-end payroll processing for exempt and non-exempt employees on a bi-weekly and semi-monthly basis.
• Validate timekeeping records, bonuses, retroactive adjustments, and deductions (including benefits, garnishments, and 401k).
• Collaborate with HR and department managers to ensure payroll inputs (hires, terminations, job changes) are accurate and timely.
• Serve as the primary point of contact for all payroll-related inquiries, resolving discrepancies and ensuring employee satisfaction.

Tax Compliance & Regulatory Reporting

• Ensure full compliance with federal, state, and local payroll tax regulations.
• Stay up-to-date on tax law changes and implement necessary system updates.
• Prepare and file payroll tax reports in conjunction with our payroll provider; assist with W-2, W-4, and other payroll forms.
• Monitor employee tax setup for accuracy, including multi-state tax jurisdictions.

Incentives, Commissions, and Rewards Programs

• Accurately calculate and process performance bonuses, incentive pay, commissions, and non-cash rewards in accordance with company policies.
• Coordinate with HR and department leaders to align variable compensation payouts with internal guidelines and eligibility criteria.
• Maintain supporting documentation and ensure proper taxation and accounting of incentive payments.
• Conduct regular audits of payroll data to ensure accuracy and consistency between HRIS and payroll systems.
• Support internal and external audits by providing requested payroll documentation and reconciling discrepancies.
• Assist in developing and maintaining internal controls related to payroll and compensation programs.

System & Process Improvements

• Act as a payroll system subject matter expert (e.g., UKG), identifying opportunities for automation and optimization.
• Partner with HRIS, IT, and Finance to implement improvements and test system changes or upgrades.
• Document and maintain payroll process manuals and workflows.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 3–5 years of experience processing payroll, ideally in a multi-state or multi-entity environment.
• Experience working with payroll systems, specifically UKG.
• Strong understanding of federal and state payroll regulations, including New York-specific requirements.
• Ability to manage a variety of tasks and meet deadlines.
• A self-motivated, proactive, fearless, and positive attitude
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Actively contribute to our culture of continuous improvement
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• High attention to detail with excellent numerical and analytical skills.
• Discretion and confidentiality in handling sensitive employee data.
• Proficiency in Excel and Google Sheets, including formulas and pivot tables.
• High level of ownership, accountability, and initiative

Benefits Package

Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.

• Corporate Annual Profit Sharing
• 401K Plan
• Medical Coverage
• Prescription Drug Plan
• Vision Coverage
• Health Savings Account (HSA)
• TELADOC

Other Benefits:

• 15 Days Paid Time Off (PTO)
• Company Holidays
• Life Insurance
• Flexible Spending Accounts (FSA)
• AFLAC Plans (Accident and Critical Illness Plans)
• Pet Insurance
• Short-Term Disability (STD)
• Long Term Disability (LTD)
• Parental Medical Leave
• Child Bonding Leave
• Employee Discount

We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Salary Range

$65,000 - $75,000 USD

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