Payroll Administrator

Green Key Resources; New York (NY); Hybrid; USD 48,000 - 55,000; Full time

Job summary

Green Key Resources is seeking a Payroll Administrator for a New York-based, family-owned retailer.

The role supports payroll for 250–400 employees across NY, NJ, CT with ADP Workforce Now and Excel. Expect a Mon–Fri, 9:00 AM–5:00 PM schedule. Onsite for 90 days, with a path to a hybrid model combining two onsite days and three remote days.

The position pays $35–$40 per hour, OT-eligible, and offers a stable, long-tenured team within corporate payroll.

Qualifications

• Five plus years of payroll processing experience required.
• Experience with multi-state payroll across NY/NJ/CT preferred.
• Knowledge of payroll tax withholding, garnishments, and direct deposits.
• Experience with draw-versus-commission payroll a plus.
• Union payroll exposure is beneficial.

Responsibilities

• Process accurate and timely payroll for 250–400 employees.
• Handle ADP Onboarding for new hires and maintain payroll records.
• Manage employee changes, terminations, pay adjustments, direct deposit data, addresses, and tax updates.
• Administer wage garnishments and withholding orders.
• Prepare manual checks and process direct deposit reversals/deletions.
• Audit payroll reports using ADP Preview.
• Ensure compliance with federal/state payroll and tax laws.
• Generate payroll reports with ADP Workforce Now and Excel.
• Respond to payroll inquiries with accuracy and professionalism.
• Collaborate with team to resolve discrepancies and meet deadlines.

Skills

Payroll processing

Multi-state payroll

ADP Workforce Now

Draw-versus-commission payroll

Union payroll experience

Microsoft Excel

Attention to detail

Deadline management

Customer-service approach

Payroll inquiries

Tools

ADP Workforce Now

Microsoft Excel

Job description

Compensation:

$35–$40 per hour, based on experience; overtime eligible

Schedule:

Monday–Friday, 9:00 AM–5:00 PM. Onsite for the first 90 days, with the opportunity to transition to a hybrid schedule of two days onsite and three days remote, subject to review.

About the Company

An established, family-owned retailer serving the tri-state area is seeking a Payroll Administrator to join its corporate payroll team. This newly created position offers the opportunity to join a stable organization with a long-tenured team.

Position Overview

The Payroll Administrator will process payroll for approximately 250–400 employees as part of a seven-person team supporting a workforce of approximately 2,500. The role handles payroll for hourly, salaried, commissioned, and union employees across New York, New Jersey, and Connecticut.

Responsibilities

• Process accurate and timely payroll, including draw-versus-commission payments.
• Process new hires through ADP Onboarding and maintain employee payroll records.
• Manage employee changes, including terminations, pay adjustments, direct deposit information, address changes, and tax withholding updates.
• Administer wage garnishments and withholding orders.
• Prepare manual checks and process direct deposit reversals and deletions.
• Audit payroll reports before submission using ADP Preview.
• Maintain compliance with applicable federal and state payroll and tax requirements.
• Generate and review payroll reports using ADP Workforce Now reporting tools and Microsoft Excel.
• Respond to payroll inquiries from current and former employees with accuracy and professionalism.
• Collaborate with the payroll team to resolve discrepancies and meet processing deadlines.

Qualifications

• At least five years of payroll processing experience.
• Experience processing multi-state payroll.
• ADP Workforce Now experience strongly preferred; experience with other payroll systems will be considered.
• Experience processing draw-versus-commission payroll.
• Union payroll experience is a plus.
• Understanding of payroll tax withholding, garnishments, and employee payroll transactions.
• Proficiency in Microsoft Excel and payroll reporting.
• Strong attention to detail, organizational skills, and the ability to manage deadlines in a fast-paced environment.
• Strong communication skills and a customer-service approach to employee inquiries.